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HomeMy WebLinkAbout05-03-83May 3, 1983 / `~~~ Minutes of the Regular Meeting of the Pulaski Town Council held May 3, 1983, at 4:00 p.m. in the Council Chambers of the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding Councilmembers: John A. Johnston, Pauline G. Mitchell, Ira S. Crawford, Alma H. Holston, Glen K. Aust, Andrew L. Graham, Jr. Absent: Earl D. Cabaniss, C. E. Boyd, Jr. Also present: Garnett Moore, Town Attorney H. R. Coake, Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and George Shadroui of the news media 3 area citizens The invocation was given by Councilman Graham. The minutes of the Regular Meeting of April 19, 1983, and minutes of the Special Meeting of April 27, 1983, were approved as recorded. The minutes of the Special Meeting of Apxil 14, 1983, were approved after correction. Correction to the minutes of April 14, 1983. In correction of Councilperson Mitchell's statement, she did not believe salary figures quoted by Mr. Hickam (page 12) were correct as she had received different salary figures from the State Compensation Board. Cauncilman Graham moved this statement be included in minutes, seconded by Councilperson Holston and carried. (Councilperson Mitchell's figures are on file with minutes). As there were no comments from the public, Mayor Ratcliffe called for the Committee Reports of Councilmembers. UTILITIES COMMITTEE Chairman Johnston advised that Peppers Ferry Regional Wastewater Treatment Authority had met and approved iow bids on Contract Nos. 3A, 3B, .5, l0A and10B, and we could be looking at $70Q000 to $1,100,000 in terms of money that can be used for another contract because of the savings on the low. bids received. Chairman Johnston further stated that he and the Mayor plan to attend a State Water Control Board meeting in Richmond on May 19. This is the first meeting, of the new Board. Chairman Johnston advised that we have had correspondence from personnel from National Flood Insurance Program and chances are the shire of Pulaski will have to participate in the program if consolidation is passed. Several years ago, public FEDERAL hearing indicated that the citizens of Pulaski did not want to participate in FLOOD Federal Flood Insurance Program. Chairman Johnston felt that before statements INS . PROGRAM are made and misunderstandings come up, Council should study and so moved that this question be referred to the Land and Building Committee with a report at our next Council meeting as to the impact this correspondence will have on the issue of Consolidation'; seconded by Councilperson Holston and carried. ~~~~ May 3, 1983 After a lengthly discussion of this issue, Mr. Coake advised that the Federal Insurance Administration which is now the Federal Emergency Management Agency had been approached to request a study re re-done. FEMA said they paid for one study and they would not pay for another study. The Corps of Engineers who performed the original study stated that if they wanted another study done, they would be glad to do, but they would have to be paid for it. Mr. Coake had also talked with the FEMA people, advising them that Pulaski would be a Shire in the Consolidated County. He felt this would have a bearing on it as to whether they could take the Shire out if they so chose to do so. The FEMA representative stated that since the County Board of Supervisors for the Con- solidated County would be the governing body over the Shire of ~laski, then whatever area they would be the governing body over, their area would either have to be in or out of this program. Mr. Coake also felt that we could make an appeal to this since the Shire is going to be somewhat separate identity, with different boundaries than the remaining part of the County. Mayor Ratcliffe stated that on heavy industry, in the Shire of Pulaski (if Consolidation passes), we are going to be responsible for the type of waste that comes to treatment plant. Industries would be charged for strength of their waste. Councilman Johnston stated that there would be changes needed in the User Agreement as to acceptable flows, b.o.d.'s, etc. and these will be incorporated in the User Agreement. When this is done, the Town will notify User Agreement these customers as to having a chemical analysis made on their effluent. He further suggested we do this as soon as possible to give industries twelve to eighteen months to do analysis as opposed to waiting until six weeks bef ore the plant opens. Mr. Moore stated the User Agreement anticipates an Ordinance that will cover this situation. Mr. Coake stated that mowing had been started at cemeteries on May 2, 1983. Chairman Johnston stated that containers for gas were being sold made from plastic, and filling stations would only fill metal containers. He has been receiving citizen complaints, and merchant complaints because they cannot sell the containers in stock. Councilman Aust advised that Chief Hall had written a letter to each gasoline dealer regarding this subject and it was a safety hazard to have gasoline in anything other than a metal container. POLLUTION AND SANITATION Chairperson Mitchell had no report. Councilperson Mitchell asked Mr. Coake about the figures that came from Mr. Hickam on the deficit of $47,000 for utility operations as reported in the Roanoke Times April 7, 1983. She understood this came from the 1982-83 budget, May 3, 1983~~~s3 with Mr. Coake advising this was correct. She questioned using figures from budget as opposed to figures from audit. She felt that all figures from the Advisory Committee were supposed to come from the audits of June 30, 1982. She stated you could not take a budget of estimated figures and come up with a figure like this on estimations. We make up a budget hoping that we code within it and we are not through 1982-83 budget yet. Ste does not see how these figures can be used and put'out'into the public because according to the budget of '82, we are no where' near this deficit. She felt this should- be corrected with' Mr. Hickam that these figures are not accurate. ' Councilman Graham stated that last year we had over $300,000 in the Water Fund and in lieu df raising rates, we transf eared $72,000 into the Water Fund and this is where the Advisory Committee received their information. Councilperson Holston stated she agreed with Councilperson Mitchell that budget figures are estimated and the only. true figures we have come from the audit. Mayor Ratcliffe stated he felt it was in order to have the Treasurer compare these figures. Councilperson Mitchell further asked Mr. Coake if there are any increases in taxes or utility fees in the 1983-84 budget with Mr. Coake answering no. Council- person Mitchell wanted to go on record that she supports Mr. Coake's decision of no tax increase or increase in utility fees in the budget for 1983-84. Council- person Mitchell made a motion that Cduncil not consider raising taxes or utility fees for the year 1983-84, seconded by Councilperson Holston. Mr. Moore stated there had beefi no formal presentation of what the rates will be and-after a formal presentation and Council has had a chance to study, ih en a motion can be made. Counailnian Johnston made a substitute motion that Councilperson Mitchell's statement supporting Mr. Coake's position on the budget be put into the minutes, seconded by Councilman Graham. Councilman Graham and Councilperson Holston advised they support this no tax increase also. Motion 'carried on the folTdwing recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye Earl D. Cabaniss - Absent Alma H. Holston - Aye C. E. Boyd, Jr. - Absent Glen K. Aust - Aye Councilperson Mitchell moved that Council ~o into Executive Session at the end of Regular Session for the purpose of discussing a personnel matter in accordance with Section 2.1-344 of the code of Virginia, seconded by Councilman Graham, and carried. Councilman Crawford voted no on this motion. ~~~~ May 3, X983 RECREATION COMMITTEE Chairman Cabaniss absent. LAND AND BUILDING COMMITTEE Chairman Boyd absent. FINANCE COMMITTEE Mr. Graham advised that the Town made an agreement with Mr. Chester SUNSET HILLS SUBDIV. Barker that he would be reimbursed $50.00 each for sewer connections in Chester Barker Sunset. Hills Sub Division until $1800 advanced by Mr. Barker was refunded. Councilman Graham made a motion that 12 connections amounting to $600 be refunded to Mr. Barker from the Sewer Fund Operating Revenue Account No. CALFEE 103-6501 connection fees, seconded by Councilperson Mitchell and carried on PARK ROOF the following recorded vote: John A. Johnston - Aye Pauline G. Mitchell - Aye Earl D. Cabaniss - Absent C . E . Boyd, Jr . - Absent Andrew L. Graham, Jr. - Aye Ira S . Crawford - Aye Alma H. Hots ton - Aye Glen K. Aust - Aye Chairman Graham made a motion that we install galvanized roofing on Calfee Park bleachers and appropriate $6,364 from Revenue Sharing Unappropriated Surplus Account No. 106-7015 Calfee Park Roof Repairs approved for expenditure, seconded by Councilman Aust, and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye Earl D. Cabaniss - Absent Alma H. Holston - Aye C. E. Boyd, Jr. - Absent Glen K. Aust - Aye STREET COMMITTEE Chairman Crawf ord had no report, however, at last Council Meeting pedestrian cross-over on Route 11 and traffic problem at the entrance of Alum Spring Road were discussed. Mr. Coake advised that after checking, it is felt that a cross- over is needed and subject of Alum Spring Road entrance is documented on new budget. He further stated nothing further had been done on Ward Lane. Mr. Moore presented and read a Resolution regarding twin trailer and longer rigs on Virginia Highways and Council's opposing the use of any streets within the Town of Pulaski, or U.S. Route L1 across Draper's Mountain from the Town's corporate limits by twin trailers or any longer trucks greater in size than those which are now authorized to use the routes. Chairman Crawford moved that we adopt the. Resolution as read by Mr. Moore RESOLUTION Twln and send to proper officials, seconded by Councilperson Mitche]1 and carried Trailer Trucks on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye Earl D. Cabaniss - Absent Alma H. Holston - Aye C. E. Boyd, Jr. - Absent Glen K. Aust - Aye ~_ J May 3, 1983 r/ "it~~ R RC(1T i1TTtlTT WHEREAS, by 1983 legislation, the use of twin trailer and longer rigs on Virginia Highways was made lawful and the Federal Highway Administration has already opened Interstate Route ~~81 in Pulaski County for use by twin-trailers and longer trucks; and WHEREAS, other routes within the State and Pulaski County, more particularly the primary highways, will be considered for use by twin trailers and longer rigs; and WHEREAS, the Town of Pulaski believes that none of the streets within the Town and especially Route ~~11 south of Pulaski across Draper's Mountain could accommo- date the twin and larger trailers. If such Town streets and U.S. Route ~kll were used, the Town would be faced with a very dangerous and hazardous condition, and traffic within the Town could on occasion be brought to a halt. Damage to property could be expected; and WHEREAS, in view of the history of run-a-way tractor trailers from Draper's Mountain into and through the Town and the consequences from these instances, the use of U.S. Route ~~11 over Draper's Mountain by twin and larger trucks could create an even more dangerous expectation than existed in the past with the smaller trucks. NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia meeting in regular session on this 3rd day of May, 1983, that: (1) The Town desires to go on record as opposing the use of any streets within the Town of Pulaski, Virginia, or U.S. Route ~~11 across Draper's Mountain from the Town's corporate limits, by twin trailers or any longer trucks greater in size than those which are now authorized to use the routes. (2) The Mayor is authorized to execute this Resolution and the Clerk to attest same. (3) The Clerk of the Council is directed to mail certified copies of this Resolution to Harold King, State Highway Commissioner of Virginia, to Honorable. D. W. Bird, Jr., Senator, and Honorable J. Robert Dobyns, Delegate; and to Ray Barnhart, the Federal Highway Administrator. ADOPTED this 3rd day of May, 1983, by recorded vote of Council ORDINANCE COMMITTEE Chairperson Holston had no report, however, she had a problem to bring to Council's attention which is voting election day on Consolidation Contract. The CONSOLI-Secretary of the Electoral Board advised her that the Town and County will vote in DAYTON VOTING some precincts on the same machine. Mr. Moore stated there had been no meeting of the Board; plans or recommendations had not been made. People in Town would vote on one machine and machines for the County would be in another section of building, on a separate machine. Judge Devore will certify orders, giving all instructions on voting. PUBLIC SAFETY COMMITTEE Chairman Aust had no report, however, stated that Mr. Coake had reviewed Funeral Escorts in his Administrative Report. He also stated that out of 31 arrests on Main Street, 20 occurred at the same place, indicating a problem on Main Street. Council felt that Chief McKeever was on top of this situation. Mr. Coake advised that the new street lights were included in the new 1983-84 budget. Cost will be approximately $1,300. Mr. Coake will ask Highway Department to review signs needed at Twin Oaks area. i `~-~~ May 3, 1983 REPORT OF TOWN MANAGER Mr. Coake advised that a breakdown of the ARC Grant is listed in Admin- istrative Report. The funds remaining from this Grant is $65,968.00. In new budget, this is included in the transf er of fund balance for the completion of the Commerce Street Sewer, the remaining leachate pond and replacement of manhole covers. To date, easements for Commerce Street sewer have not been obtained from the railraod. Mr. Coake further advised that the National Guard memorandum of under- standing presented at last Council Meeting and the concern over the item stating that if the National Guard or other military unit used the Armory for a period of time, that they would attempt to assist us in operation, maintenance and utility costs while at the Armory. Council had requested Mr. Coake to contact the Department of ,Military Affairs asking them to guarantee these costs for operation and maintenance, utilities and repair any damage that might occur. Mr. Rickman (Department of Military Affairs) advised Mr. Coake that they cannot enter into an agreement where they would guarantee these funds as they do not have any money budgeted for this. If a situation such as this did occur, they would have to request emergency funds from the State. No action taken by Council on this memorandum of understanding on the Armory. Mr. Coake stated that the 1983-84 budget was balanced with anticipated revenues that we will have coming in for the next fiscal year, and budget was distributed to Council. Mr. Moore advised that if rates or taxes are to be raised, public hearings has to be held 30 days prior to any action, otherwise we have to have a 7 day period for the notice and adoption cannot be for 7 days thereafter. Mr. Coake stated that included in the budget was a proposal to get on a pay and classification plan and we have also been working on the personnel policy. He would like to see Council adopt this plan on July 1. A work session on the budget will be scheduled at Council Meeting of May 17. Mr. Moore stated that budget has to be adopted by June 30. Councilman Graham requested Mr. Coake to place on the agenda for next Council Meeting the subject of firming up plans for public hearing on adoption of budget . REPORT OF TOWN ATTORNEY Mr. Moore presented and read a Resolution appointing and re-appointing members to various committees of Council. Councilperson Mitchell moved the May 3, 1983 ~~~~ adoption of the Resolution as read. Motion was seconded by Councilman Johnston and carried. Resolution- Appts. to Var. Commit. .WHEREAS and otherwise, Committee, Bear River Regional ~, n Resolution certain vacancies. have occurred by resignation, expiration of terms and have not been filled for the Pulaski Re-development and Housing itification Committee, Industrial Development Authority and the New Criminal Justice Training Center; and WHEREAS, the Council desires to appoint members to the above mentioned Committees, Authority and Training Center, for the terms hereinafter designated; NOW, THEREFORE BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, meeting in regular session on the 3rd day of May, 1983, that the persons whose names are hereinafter set out, be, and they are hereby appointed members of the Town of Pulaski Committees, Authority and Training Center to serve for the. terms which expire upon the date set opposite their names, or until their successors are appointed and duly quality: T0: PULASKI RE-DEVELOPMENT AND HOUSING AUTHORITY Members Claude K, Kirkland F our years from 2/15/83 Mrs. Maria Penn Four years from 2/15/83 Roy T, Rives Four years from 2/15/83 T0: BEAUTIFICATION COMMITTEE Members Roger Bell Reappointed for term of 3 years from 3/1/83 Mrs. Virginia Kelly To replace Robert W, MacAdoo for a term of 3 years TO INDUSTRIAL DEVELA PMENT AUTHORITY Members E. Ray Lemon Reappointed for term of 4 years T0: NEW RIVER REGIONAL CRIMINAL JUSTICE TRAINING CENTER Members Glen K. Aust Chief Daniel E, McKeever Date Term Expires 2/15/87 2/15/87 2/15/87 Date Term Expires 3/1/86 3/1/86 Date Term Expires 4/13/87 Date Term Expires Indefinite term Indefinite term The Clerk of said Council is directed to notify the above persons of their appointments for the terms indicated. This resolution shall become effective upon adoption. ADOPTED this 3rd day of May, 1983, by recorded vote of Council as follows: John A. Johnston = Aye Andrew L, Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S, Crawford - Aye Earl D. Cabaniss - Absent Alma H, Holston - Aye C. E. Boyd, Jr. - Absent Glen K,Aust - Aye Mr. Moore presented a map indicating sections of the Fred Jackson Sub Division showing sections that have not been approved and streets paved and unpaved. The end of Mathews and F ederick Streets were approved by the Town Planning Commission on 4/21/71 and this section should have been paved at that time. Mr. Moore further stated that he felt Mr. Jackson would met with Messrs, C oake and Mathews to try to get this matter worked out. At 5:35 p.m. Council went into Executive Session. At 6:00 p.m. Council returned from Executive Session. Mr. Coake advised that Revenue Sharing sheets were not included in budget as Managers Public Hearing was held April 29, and according to regulations, these sheets could not be distributed for 7 days after Public Hearing. ~~~~ May 3, 1983 At 6:03 p.m., Councilman Aust made a motion to adjourn, seconded by Councilperson Mitchell, and carried. APPROVED: Mayor ATTEST: C erk of Council