Loading...
HomeMy WebLinkAbout05-17-83May 17, 1983 ~~~~ Minutes of the Regular Meeting of the Pulaski Town Council held May 17, 1983, at 7:00 p.m. in the Council Chambers of the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding. Councilmembers: John A. Johnston, Pauline G. Mitchell, Earl D, Cabaniss C. E. Boyd, Jr., Andrew L. Graham, Jr., Ira S. Crawford, Alma H. Holston, Glen K. Aust Also present: Garnett Moore, Town Attorney H. R. Coake, Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and George Shadroui of the news media William M. Lewis Patty Williams John R. Powers 0. P. Maxwell The invocation was given by Councilman Boyd. The minutes of the Regular Meeting of May 3, 1983, were approved as recorded after correction. John R. Powers was honored by Council for his many years of dedicated service to the Town of Pulaski. Mr. Powers has served as Chairman of the Industrial Commission and Chairman of the Planning Commission. A document of appreciation from the Planning Commission was presented Mr. Powers in recognition of 19 years membership on the Planning Commission, beginning May 7, 1963, and serving 16 years as the Planning Commission Chairman. Mr. Powers was further presented a letter of appreciation from *_he 'Town of Pulaski in recognition of his [ais:._z.Eu? ser-vice. 3e:rt,.r•1 me~nhers of Council expressed appreciation and admiration for Mr. Powers. Mr. 0. P. Maxwell, Chairman of the Pulaski County Anti-Litter Council addressed Council concerning the litter problem existing within Pulaski County and their current program. Mr. Maxwell requested Council to declare May 25-31 as Anti-Litter Days. Clubs and organizations have been requested to participate in the clean-up of the Town. Councilman Aust made a motion to adopt Anti-Litter Resolution, seconded by Councilman Boyd, and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye Earl D. Cabaniss - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye ANTI-LITTER RESOLUTION. RESOLUTION WHEREAS, the Virginia Litter Control Act of 1976 provides for the allocation of public funds for litter control programs through the Department of Conservation and Economic Development, Division of Litter Control; and WHEREAS, the Town of Pulaski, together with other municipalities within the County, recognizes that a litter problem exists within Pulaski County and having participated in a program since 1979 and is aware of the regulations and the applica- tion covering the administration and use of said funds; NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, meeting in Regular Session on this 17th day of May, 1983, that: (1) .The Town of Pulaski hereby endorses and support a cooperative plan for the County of Pulaski and expresses its desire and intent to enter into a combined control program with Pulaski County and the Town of Dublin, contigent upon approval of the ~`~~~~ May 17, 1983 application by the Department of Conservation and Economic Development, Division of Litter Control, and upon receipt of funds to finance said program. (2) Authorizes the Pulaski County Anti-Litter Control to make the necessary plan and budget for a coordinated anti-litter program for the Town of Pulaski, Town of Dublin, and the County of Pulaski, and tomake the .necessary application on behalf of the Town of Pulaski and the above named municipalies for a grant to be responsible for its administration, implementation and completion of the program as described in Application Form LC-G-1. (3) The Town on its part accepts responsiblity jointly with the Pulaski County Anti-Litter Council, Pulaski County, and the Town of Dublin for all phases of the program and the Liability for its pro rata share of funds not properly used or accounted for pursuant to the regulations and the application. (4) Said funds if received by the Town will be transf erred immediately to the Pulaski County Anti-Litter Council. If the plan is co-ordinated by the Planning District Commission, the Town understands that .the said funds will be sent directly to the Planning District Commission by the Department and that all such funds will be used in the coordinated program which the Town endorses and supports. (5) The Town Council hereby requests the Department of Conservation and Economic Development, Division of Litter Control, to give due consideration to and approve the application and program submitted in accordance with regula- tions governing use and expenditure of said funds under the Virginia Litter Control Act of 1976. This resolution adopted this 17th day of May; 1983. Councilman Graham made a motion that Council support Mayor Ratcliffe in proclamation of May 24 - 31 declared Anti-litter days, seconded by Councilman Boyd and carried. Mr. William M. Lewis, President, Pulaski County Taxpayers Association, requested that he be placed on Council's agenda. Councilperson Mitchell made a motion to put Mr. Lewis on agenda, seconded by Councilperson Holston and carried. Mr. Lewis addressed Council concerning statement made by Councilman Craw- ford in Council Meeting of April 19 ,1983, and read the following statement: Dated: 5/17/83 To: Members of Town Council - Town of Pulaski From: William M. Lewis, Pres. Pulaski County Taxpayers Association Subject: Memo to Council from Councilman Ira S. Crawf ord, Paragraph J As an individual citizen I take this statement as a personal affront. As the President of the Pulaski County Taxpayers Association, I feel obligated to make a response. I feel the entire citizenship of Pulaski County, towns included, is insulted by the apparent restrictions desired by Mr. Crawford that a council member relinquish his or her rights as a citizen and the accompanying privileges to be involved with other citizens of the town and county. The insinuation here is a perfect example of the lack of communication between council and citizens and the blatant non-concern of too many council members to correct this situation. This very attitude established by this single statement is equally obvious in the Consolidation Agreement that is bef ore the Town of Pulaski, Town of Dublin, and Pulaski County at this time. It is this same attitude which, in my opinion, is the major shortcoming of that Agreement. An attitude created by a certain few and forced upon the general public by an outrageous abuse of powers and trust bestowed on those few. An attitude which is directed for their own personal benefit with total and absolute disregard for the welfare, well-being and rights of the Town of Pulaski, the Town of Dublin, and Pulaski County as a whole. Respectfully (sI William ~'I. Lewis, Pres. - Pulaski County Taxpayers Assoc. May 17, 1983 l ~ ~~ Mr. Lewis further stated he felt there was a great need for communication between the citizens and the governing bodies in this county; that communication is very near non-existent. Councilman Crawford preferred not to comment with Mayor Ratcliffe stating this statement was not wholly true. As there were no further comments from the public, Mayor Ratcliffe called for the Committee Reports of Councilmembers. UTILITIES COMMITTEE Chairman Johnston had no report, however, asked Mr. Coake to explain Resolution regarding giving the Peppers Ferry Regional Wastewater Treatment Authority the Town's approval to award the contracts for contracts 3A, 3B and 5. Chairman Johnston made a motion we adopt Resolution as presented, seconded by Councilman Graham and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye Earl D. Cabaniss - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye PPRWTA RESOLUTION RESOLUTION WHEREAS, the Town of Pulaski, Virginia, as a member of the Peppers Ferry Regional Wastewater Treatment Authority, is required to construct a force main and gravity line from its present treatment plant to the Dublin sewage treatment plant and the Town of Dublin and the Town of Pulaski is required to construct a gravity line from the Dublin sewage treatment plant to the Peppers Ferry pump station in accordance with the Agreement dated .September 9th, 1982, and to pay the cost of design, right of way and construction; and WHEREAS, that portion of said line designated Contract 3A - Pulaski Force Main Job No. 10479-3A, was let for bids which have been received and were opened on April 12, 1983, (a copy of said bid tabulation attached hereto for informational purposes); and WHEREAS, Aaron J. Conner, Inc. of Roanoke, Virginia, with a bid of $732,987.40 was the low bidder for the construction of the aforementioned Contact No. 3A; and WHEREAS, that portion of said line designated Contract 3B - Pulaski Gravity Line, Job No. 10479-3B, was let for bids which have been received and were opened on April 12, 1983; and WHEREAS, Prillaman and Place, Inc. of Martinsville, Virginia, with a bid of $371,931.00 was the low bidder for the construction of the aforementioned Contract No . 3B ; and WHEREAS, that portion of said line designated Contract 5 - Dublin Gravity Interceptor, Job no. 10480, was let for bids which have been received and were opened on April 13, 1983; and WHEREAS, Ramey, Inc. of Winston-Salem, North Carolina, with a bid of $2,774,155.00 was the low bidder for the construction of the aforementioned Contract No. 5; and WHEREAS, it is necessary for the Town of Pulaski, Virginia to accept the low bids outlined above end to recommend to the Peppers Ferry Authority that the Authority award the contracts for this project, contingent upon approval by the Virginia State Water Control Board and the U.S. Environmental Protection Agency. NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, meeting in Regular Session this 17th day of May, 1983, that:. (1) The aforesaid low bid for Contract No. 3-A in its entirety by Aaron J. Conner, Inc. of Roanoke, Virginia, in the amount of $732,987.40, Contract 3-B in its entirety by Prillaman and Pace, Inc., of Martinsville, Virginia, in the amount of $371,931.00, and Contract 5 in its entirety by Ramey, Inc. of Winston-Salem, Nort}i Carolina, in the amount of $2,774,155.00, be and the same is hereby ACCEPTED and the Town of Pulaski does further recommend to the Peppers Ferry Authority that the Authority award a contract for this project, contingent upon the approval by the Virginia State Water Control Board and the U.S. Environmental Protection Agency. ~`Y ~~ May 17, 1983 (2) The Town understands and agrees that the provisions of Section 2.2 of the User Agreement between the Town of Pulaski and the Peppers Ferry Regional Wastewater Authority establishes design costs and certain otl~ incidental costs in addition to the Contract Nos. 3A, 3B and 5 bids of Aaron J. Conner, Inc., Prillaman and Pace Inc. and Ramey, Inc., in the amounts of $732,987.40, $371,931.00 and $2,774,155.00 respectively, and that in reference thereto it is further understood that the Peppers Ferry Regional Wastewater Treatment Authority and the Town of Pulaski shall develop a payment schedule which will be mutually agreeable to the Authority and the Town for the payment of the local share of construction of the. project. (3) It is further understood and agreed that the construction bid applies only to construction and is exclusive of construction management, resident inspection, soil testing and otl~ associated fees which are also due and payable to the Authority by the Town. (4) The Town further gives assurance to Peppers Ferry Regional Wastewater Treatment Authority that such payments agreed upon will be available and that said payments will be made to Peppers Ferry Authority ona timely basis. Sufficient certified copies of this Resolution shall be delivered to the Peppers Ferry Regional Wastwater Treatment Authority. This Resolution shall become effective upon passage. Adopted this 17th day of May, 1983. Councilman Graham requested that Mr. Cutlip give Council latest thinking on financing Peppers Ferry. Mayor Ratcliffe requested mbar chart be prepared for each councilmember. Chairman Johnston stated Town Manager, Mayor, himself, and possibly the Utilities Committee could get together and finalize figures for balance of Peppers Ferry and determine what the county share will be. Mr. Moore stated he had three more relatively small checks to write for easements. He can furnish total cost of purchasing the right of ways, recording fees and figures he had to date. POLLUTION AND SANITATION Chairperson Mitchell had no report, however, suggested signs be put up on streets stating there would be fines for littering, with possibly a bonus for turning someone in for littering. Councilman Crawf ord stated we shotid enf orce what we have. Mayor Ratcliffe advised this subject was in the Management Study and after this is in effect, we will go from there. RECREATION COMMITTEE Chairman Cabaniss had no report. LAND AND BUILDING COMMITTEE Chairman Boyd had no report, however, he requested an Executive Session on a legal matter pertaining to the Planning Commission and a personnel matter pertaining to the Police Department. May 17, 1983 / ~ `~3 FINANCE COMMITTEE PURCHASE Chairman Graham advised that the Finance Committee had met 'on May 11, 1983. OF GARBAGE TRUCK Mr. Coake advised that the truck that the Town will replace is a 1975 Dodge. CHASSIS We will take the packer from this truck and put on the Chevrolet truck to be pur- chased. Anew garbage truck with packer is in new budget. Chairman Graham made a motion we award the bid to Hudson Chevrolet, Pulaski, VA in the amount of $15,329.37 for the purchase of a garbage truck chassis and approve for expenditure from previously budgeted Revenue Sharing Account No. 105-7005, Motor Vehicles and Equipment, in the amount of $15,329.37 for a garbage truck chassis, seconded by Councilman Aust and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye Earl D. Cabaniss - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye STREET COMMITTEE Chairman Crawf ord had no report. He asked Town Manager if progress had been made on Ward Lane, with Mr. Coake stating he had talked with property owners and they are to consider the request. Mr. Coake will meet with Appalachian to see if we can move one of the poles. ORDINANCE COMMITTEE Chairperson Holston had no report but moved that the Chess Team at the Pulaski Middle School be presented a Resolution for the honor of being first in Junior High National Chess Tournament, seconded by Councilman Crawf ord and carried. PUBLIC SAFETY COMMITTEE Chairman Aust had no report. REPORT OF MAYOR Mayor Ratcliffe advised that the merchants had planned a celebration for the opening of Main Street on June 11. Councilman Graham made a motion that Mayor Ratcliffe make arrangements for join- ing the Merchants Council and others in their celebration and dedicate the street on June 11, seconded by Councilman Boyd and carried. In response to the letter from Heilig-Meyers concerning PoliceDepartment foot patrol on Main Street, Mr. Coake advised that we do have foot patrol on Main street approximately 90 minutes per shift, on the street and in the stores. Records will be kept on these patrols. Councilman Johnston requested report on study of Flood Plain situation and floo~fi insurance in regard to Consolidation. ~~ ~+~ May 17, 1983 Councilman Boyd stated that they had met and a cross-section study was made several years ago by the State Water Control Board which was in turn submitted to the Federal Emergency Mgmt. Agency. The Federal Emergency Management Agency has recommended to their Washington office to contract with a private consultant to see if the area of the Flood Plain can be reduced. Until we get those studies, it is the feeling we should wait. Mr. Coake advised that the Philadelphia office has recommended m the Washington office that they do the study. This is not a complete new study; it is just to review the cross-sections that the Water Control Board submitted. Mayor Ratcliffe stated that in ref erence to Peppers Ferry Wastewater Treat- ment facilities the Town of Pulaski is not affected by the Flood Plain regulations because the pump station is in the county and will be funded. The question is if Consolidation goes through, will this affect it. If it does affect it, Pulaski will either have to get into the Flood Plain Program or we will have to pay the full cost of the pumping station. Mr. Coake advised that response back from the Federal Emergency Management Agency stated that under Consolidation, the entire area would be covered by the Flood Insurance Program, or would not be covered by it; whichever they chose to do. Mr.Moore advised that the Shire of Pulaski would not necessarily need to be in the Flood Insurance Program. The Shire of Pulaski would have definite boundaries and zoning which may have a bearing on their determim tion. REPORT OF TOWN MANAGER Mr. Coake advised that we have to submit our application for Community Development Block Grant by July 1,1983. A public hearing is necessary to provide citizens an adequate opportunity to participate in development of our proposal. Mr. Coake recommended that we schedule the public hearing at next Council Meeting. Councilman Graham so moved we schedule this Public Hearing for June 7, 1983, at 4:00 p.m. seconded by Councilman Boyd and carried. Mr. Coake further stated there will be approximately $16,000,000 available throughout the state and the maximum amount of the grant is $700,000 and our recommendation, subject to public hearing, would be to apply for the water and sewer lines in the Cool Springs area adjacent to the Corporate limits on Dora Highway. In looking at the grant application, we will look at the possibility of getting funds for connection fees and we are working with another agency also on providing connection fees. May 17, 1983~4'~~~ C Mr. Coake also stated we have received notification from the New River Valley Planning District Commission that Pulaski County will apply for federal and state assistance for the expansion of the Mt. Olivet Water Distribution System. This is a project that we would supply water for, in accordance with our agreement with Pulaski County and Pulaski County Public Service Authority dated August 18, 1982. This contract has a limit of 30,000 gallons per day and now we are supplying approx- imately 7,000 gallons per d~ . It is estimated that the demand with this extension would be 20,000 gallons per day. This information will be included in the A-95 Review Comments. Council directed Mr. Coake to include these comments in the A-95 Review. Mr. Coake also advised that the Town Offices will be closed on Monday, May 30, 1983, in observance of Memorial Day. Mr. Coake further stated we have received notification from Virginia Action that they will be canvassing in this area from May 9 through July 30. They are registered through the State. In case there are any complaints with this program, there is a toll-free number, 1-800-552-9963 for contacting the office of Consumer Affairs in Richmond. Councilman Boyd moved that Council go into Executive Session on a legal matter pertaining to the Planning Commission and a personnel matter pertaining to the Police Department in accordance with Section 2.1-344 of the Code of Virginia, seconded by Councilman Graham and carried. At 8:30 p.m. Council went into Executive Session. At 9:08 p.m. Council returned from Executive Session. At 9:09 p.m., Councilman Boyd made a motion to adjourn, seconded by Councilman Crawf ord, and carried. APPROVED: .;/ ? ~ Mayor ATTEST: v C erk of Counci 1