HomeMy WebLinkAbout06-29-83~~ a~ June. 29, 1983
Minutes of the Special Meeting of the Pulaski Town Council held June 29,
1983, at 4:00 p.m. in the Council Chambers of the Municipal Building.
There were present: Mayor Raymond F. Ratcliffe, presiding
Councilmembers: John A. Johnston, Pauline G. Mitchell, Earl D. Cabaniss,
C. E. Boyd, Jr., Andrew L. Graham, Jr., Ira S. Crawford,
Alma H. Holston, Glen K. Aust
Also present: Garnett Moore, Town Attorney
H. R. Coake, Town Manager
Ruth A. Harrell, Clerk
Visitors: Dee Lindsey and Rob Eure of the news media
H. W. Huff
Nick Saunders
Bill Norris
Patty Williams
Gary Cutlip
The invocation was given by Councilman Boyd.
WAIVER OF NOTICE iJF SPECIAL MEETING
a We, the undersigned, duly elected members of the Council of the
Town of Pulaski, Virginia, hereby waive notice of a Special Meeting of_
said Council at 4:00 p.m~. on the 29th day of
June 19 83, for the purpose of adopting the 1983-84
Budget. ..............
........................
and any other business that may legally come before the Council.
WITNESS our signatures this 29th day of June ~ 19 83
~.
Councilman Aust made a motion to add Resolution condeming property in New
River in reference to Peppers Ferry, and Resolution firming release agreement
between the Town and Carl Allison, Sonya Allison and Jefferson Pilot Life Insur-
ance Company to the agenda, seconded by Councilperson Holston and carried on the
following recorded vote:
l_J
1
June 29 , 1983 ~~'~~
John A. Johnston - Aye Andrew L. Graham, Jr. - Aye
Pauline G. Mitchell - Aye Ira S. Crawford - Aye
Earl D. Cabaniss - Aye Alma H. Holston - Aye
C. E. Boyd, Jr. - Aye Glen K. Aust - Aye
Mayor Ratcliffe stated the purpose of this Special Meeting today. is to finalize
the 1983-84 budget. He further stated a public hearing had been held and a number
of citizens attending offered suggestions pertaining to the budget and some of
these concerns had been dealt with, however, Mayor Ratcliffe appointed the Finance
Committee as a special committee to review and evaluate these concerns further. This
committee will report back to Council and work with them until all of the concerns are
resolved that we possibly can.
Councilman Graham moved the adoption of the budget for fiscal year 1983-84, as
amended, together with appropriation therefore, and capital outlay items to be
approved by Council prior to expenditure, seconded by Councilperson Holston
BUDGET 1983 - 1984
GENERAL FUND
REVENUES;
General Property Taxes $ 524,650.00
Other local Taxes 924,400.00
Licenses and Permits 6,305.00
Fines and F orfeitures 32,000.00
Revenue from Use of Money & Property 12,190.00
ChargAsf or Services 32,020.00
Miscellaneous Revenues 76,975.00
Non-Categorical Aid 47,899.00
Categorical Aid 510,128.00
Non-Revenue Receipts-Transfers 13,000.00
Total GENERAL FUND REVENUE $2,179,567.00
EXPENA~TURES:
Legislative $ 55,248.00
General & Financial Administration 237,168.00
Board of Elections 2,500.00
Law Enforcement & Traffic Control 589,579.00
Fire & Rescue Services 224,930.00
Inspections 22,1T0.00
Other Protection (Civil Defense) 500.00
Maintenance of Highways, Streets, Bridges and Sidewalks 533,463.00
Sanitation & Waste Removal (Street Cleaning) 27,472.00
Maintenance of General Building & Grounds 166:,869.00
Welfare/Social Services 4,700.00
Parks & Recreation 203,917.00
Library 6,500.00
Rlar~ng~>& Community Development 8;97:00
Non-Departmental (Debt Service, Loss on Bad Debts, Transfers) 49,731.00
Total GENERAL FUND EXPENDITURES $2,133,722.00
WATER FUND
REVENUES:
Sale of Water $ 374,700.00
Other Revenues 16,500.00
Non-Operating Revenues-Transf ers 87,885.00
Total WATER FUND REVENUES $ 479,085.00
~~ ~~ June 29, 1983
EXPENDITURES:
Administrative and Engineering
Accounting and Collecting
Source of Supply
Filtration and Purification
Transmission and Distribution
Non-Departmental (Debt Service, Transf ers, Bad Debts)
Total WATER FUND EXPENDITURES
SEWER FUND:
Revenues:
Operating Revenues
Non-Operating Revenues
Total SEWER FUND REVENUES
$ 28,123.00
23,674.00
53,336.00
180,107.00
133,409.00
52,366.00
471,015.00
$ 546 ,_030.00
1,130,4Q2,00
$1,676,-432.00
~]
EXPENDITURES:
Collection System $ 85,861.00
Treatment & Purification 136,359.00
Construction Account 1,330,379.00
N~~n-Depar*_meatal (Debt Service, Transfers, Bad Debts i.0~'+,356.~~J
1'~.i.~t.', i':'aE_~t FLTL~?D EXPENDITURES $_1,-h5C~;~`s5.0~~
EQUIPMENT AND Sui'PLIES FUND
This is a memorandum account for operating services for other Departments.
The. amount required is provided in various functions throughout. the proposed
budget.
REVENUES:
Billings to Departments $ 122,000.00
Misc. Other 160.00
Total E & S FUND REVEA $ 122,160.00
EXPENDITURES:
Intra-Governmental Expenditures - TOTAL $ 120,603.00
REFUSE DISPOSAL FUND
REVENUES:
227,725.00
Operating Revenues
Non-Operating Revenues-Transf ers 24,670.00
Total REFUSE DISPOSAL REVENUES $ 252,395.00
EXPENDITURES:
Refuse Collection $ 169,263.00
Refuse Disposal (Landfill) 80,177.00
Non-Departmental - Loss on Bad Debts 600.00
Total REFUSE DISPOSAL FUND EXPENDITURES $ 250,040.00
CEMETERY TRUST FUND
REVENUES:
Fund Balance and Earnings - TOTAL
EXPENDITURES:
$ 118,000.00
Transfers $ 2,500:00
June 29, 19834 Ji
REVENUE SHARING FUND
REVENUES:
Entitlement thru June 30, 1984 $ 210,500.00
Previous Entitlement Available 69,176.00
Miscellaneous Revenues (Interest, Discounts) 10,020.00
Total Revenue Sharing Fund REVENUES $ 289,696.00
EXPENDITURES:
General Fund Support $ 90,200.00
Sewer Fund Support 105,000.00
Equipment & Supplies Fund Support 14,000.00
Refuse Disposal Fund Support 54,000.00
Total Expenditures Revenue Sharing Fund $ 263,200.00
Councilman Boyd stated that when 65.3% of the budget is salary or salary related,
supplies $187,000, laundry and housekeeping is $7,000, telephone bills are over $600
per month, gas and oil $106,000, travel $17,000, dues and memberships over $500, and
a supervisor in the Treasurers Department who will receive a 14% increase, ar~d Council
states there is no where the budget can be cut, he questions this. Councilman Boyd
further stated he felt under current economic conditions in Pulaski, that our revenues
will not increase in this budget as stated. Councilman Boyd advised he could not
support this budget without a cost reduction formula built into it. He furth er
stated that those on Council who pass this budget are irresponsible to the citizens
of Pulaski who voted for you for this office.
Councilperson Holston stated she had made this statement bef ore and she will make
it again; the Town of Pulaski is alive and well. I do not agree with this doom and
gloom I am hearing about ou
accordance with State Law.
explained bef ore, but seems
at the end of the year must
So the ten thousand dollars
no fault with that.
r Town and our budget. This budget is prepared in
The surplus causing this battle of the budget has been
to fall on deaf ears. Any money left in the General Fund
be put back into the General Fund of the current year.
has to be brought forward into this ye arcs budget. I see
In regards to Revenue Sharing, it is as simple as this. Revenue Sharing money
must be spent in an eighteen month period or you lose that amount of Revenue Spring
money. So what do you do? You either spend it or lose it. You cannot hoard up a
large surplus of Revenue Sharing money. The method by which the Revenue Sharing monies
was handled is common practice in Municipal governments.
The Town of Pulaski has a surplus in the water fund. State law dictates ghat we
do with the surplus in the General Fund and Revenue Sharing. Our conscience tells us
what to do with this surplus in the water fund. The $69,176 moved to the water fund
from the surplus to balance this account is good business. Why should this Council
raise water rates when we have this surplus?
There is no way I would vote to raise rates when we have this surplus. The interest
we earn on this money is put back yearly to defray the use of this money-
1 ~~~ June 29 , 1983
Now to the proposed rates in employee wages. The members of Council trying to
cut these wages are the same ones who are saying we can't keep qualified employees.
To me, this is talking out of both sides of your mouth. We have the money, so let's
quit trying to punish the employees of our Town. As for the merit raise, I agree
that this is the one way a Town Mana;
to strive for better performance and
There is no way that I can vote
We cannot cut our Police Department.
cut our Department of Public Works.
;er and Department Head can encourage an employee
to reward that employee for a job well done.
for a 5~ cut of all Department budgets.
We cannot cut our Fire Department. We cannot
These are emergency services.. Not too long
ago, Mr. Boyd make the statement that we should hire two more policemen and put them
downtown. You can't have it both ways.
I agree with Dee Ann Lindsey that this budget is a consolidation football.
I ask you to put aside this issue today and to think about why we are sitting here
as Councilmembers. We were elected by the citizens of the Town of Pulaski to serve
their best interest, not our own.
My vote will be to support this budget,
Councilman Graham stated that concerns brought out on the budget should be
pursued. He further stated that we are transferring $10,000 to the budget this
year and last year we returned $5,000. In the General Fund, there is $60,000
and last year on the Water Fund we transferred $72,900; this year we have trans-
ferred $62,700 and we have $371,682 balance in the water fund so we don't really
need the $72,900. Revenue is running ahead of expenditures without this amount.
Councilman Graham further advised he felt we have a conservative budget, a good
budget and a workable budget.
Councilman Boyd stated he felt Council was mixed up on cost reduction versus
tax increases, and they are talking cost reductions.
Councilman Cabaniss stated that in several budget work sessions he had made
the point as to when was the time to start cutting, and it appears that the time
is here. Revenues do not match our expenditures. Do you wait until it happens
or do you do it before.
Councilman Crawford stated he felt the budget does contain questionable
revernies. and excessive expenditures. There are a lot of areas in the budget that
could have been cut, but Council would not face up to it. Councilman Crawf ord
further stated he felt it was very inappropriate of Council not to take any type
of action to try to reduce any expenditures and we did not reduce any expenditures
in the budget.
June 29, 1983 ~~~3
Mayor Ratcliffe advised that there are items in the budget that should be
reviewed and reduced anywhere on the line. This is only a suggested budget,
Councilman Boyd stated that changing the budget after its adoption to satisf y
a few people would be wrong and misleading.
Motion of Mr. Graham carried on the following recorded vote:
John A. Johnston - Aye Andrew L. Graham, Jr. - Aye
Pauline G. Mitchell - Aye Ira S. Crawford - No
Earl D. Cabaniss - No Alma H. Holston - Aye
C. E. Boyd, Jr. - No Glen K. Aust - No
Mayor Raymond Ratcliffe - Aye
Mayor Ratcliffe advised that with suggestions he had already made that Finance
Committee pursue the items in the budget with the intention of reducing them, he
would vote in favor of the budget,
Mr. Moore presented and read a Resolution approving the issuance of Industrial
Development revenue bonds for Bond Cote of Virginia, Inc.
Councilman Boyd moved adoption of Resolution as read, seconded by Councilman
Graham, and carried on the following recorded vote:
John A. Johnston - Aye
Pauline G. Mitchell - Aye
Earl D. Cabaniss - Aye
C . E . Boyd, Jr . - Aye
Andrew L. Graham, Jr. -Aye
Ira S. Crawford - Aye
Alma H. Holston - Aye
Glen K. Aust - Aye
RESOLUTION APPROVING THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE
RESOLUTIQN BONDS FOR BOND COTE OF VIRGINIA, INC.
WHEREAS, the Industrial Development Authority of the Town of Pulaski, Virginia
(the Authority), has considered the application of Bond Cote of Virginia, Inc. (the
Company), for the issuance of the Authority's industrial development revenue bonds
in an amount not to exceed $1,000,000 (the Bonds) to assist in the financing of the
Company's construction and equipping of a manufacturing and warehouse facility
(the Facility) in Pulaski, Virginia, and has adopted an inducement resolution in
connection therewith on August 10, 1982; and
WHEREAS, a public hearing as required by Section 103(k) of the Internal Revenue
Code of 1954, as amended, has been held by the Authority on June 27, 1983; and
WHEREAS, the Council desires to approve the issuance of the Bonds to comply
with Section 103(k) of the Internal Revenue Code of 1954, as amended;
THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE TOWN OF PULASKI, VIRGINIA:
1. The Council of the Town of Pulaski, Virginia, approves the issuance of the
Bonds by the Industrial Development Authority of the Town of Pulaski, Virginia
for the benefit 'of the Company, to the extent of and as required by Section
103(k) of the Internal Revenue Code, to permit the Authority to assist in the
financing of the Facility.
2. The approval of the issuance of the Bonds, as required by Section 103(k)
does not constitute an endorsement of the Bonds or the creditworthiness of the
Company, but, pursuant to Chapter 33, Tit1~..15.1 of the Code of Virginia of 1950,
as amended, the Bonds shall provide that neither the Town nor the Authority shall
be obligated to pay the Bonds or the interest thereon or other costs incident
thereto except from the revenues and moneys pledged theref or, and .neither the
faith or credit nor the taxing power of the Commonwealth, the Town, or the
Authority shall be pledged thereto.
3. This Resolution shall take eff ect immediately upon its adoption.
Adopted by the Council of the Town of Pulaski, Virginia, on June 29, 1983.
'~4~4
June 29, 1983
Mr. Moore presented and read a Resolution condemning property in New
River in reference to Peppers Ferry.
Councilman Graham made a motion to adopt Resolution as read, seconded by
Councilman Johnston and carried on the following recorded vote:
John A. Johnston - Aye Andrew L. Graham, Jr. -Aye
Pauline G. Mitchell - Aye Ira S. Crawf ord - Aye
Earl D. Cabaniss - Aye Alma H. Holston - Aye
C. E. Boyd, Jr. - Aye Glen K. Aust - Aye
1 RFS(1T.TTTT(1N
Yappers r'erry-
condemning Land
for easement
RESOLUTION
WHEREAS, the Town of Pulaski, Virginia, a Municipal Corporation, and a
member of the Peppers Ferry Regional Wastewater Treatment Authority, together
with the Town of Dublin, Virginia, (beginning at the Dublin Sewer plant) is
constructing and will maintain an outf all sewer line from the Town of Pulaski
to the Fairlawn Lagoon which crosses a certain property near the Town of New
River, Virginia, owned by Bernice M. Kates, MarieM. Noland, Cleo Minter Levi,
Elmo M'nterand Norma M. Walker; and
WHEREAS, the .Town finds it necessary to acquire either by purchase, gift
or condemnation a construction and permanent easement over the of orementioned
parcels of land through which the sewer line will be constructed as hereinafter
described. Said easement over the land for the main sewer line which will be
used as a necessary and integral part of the Town of Pulaski, Town of Dublin
and other members of .the Peppers Ferry Regional Wastewater Treatment Plant's
sewage collection and treatment facility; and Elmo Minter, et ux and Norma M
Walker, et ux, have signed an easement. However, Bernice M. Kates who owns a
one-f ourth interest in the property refuses to execute same, and has not
returned the easement agreement, although she has been requested to do so.
The other owners have not been approached; and
WHEREAS, in connection with the Town's attempts to acquire the easement
for the construction of the sewer line, the Town has caused to be made by
Arthur Giesen, Archa Vaughan, and W. W. Fanning, three competent appraisers,
an appraisal of the fair market value for the easement necessary for the sewer
line and an evaluation of the damages, if any, to the remaining lands of the
landowner; and
WHEREAS, the Town has infor~ed the owners of the appraised value and
damages, if any, and has confirmed the appraisal figures as an off er by the said
Town to purchase the necessary easement and for any and all damages as established
by the of oresaid appraisers; and
WHEREAS, the Town has been ineffectual in acquiring an easement because of
the ::refusal of Bernice M. Kates, one of the owners, to convey said easement; and
WHEREAS, the Town deems the easement necessary in order to properly con-
struct and use the contemplated sewer line as a part of the Town's sewage
collection, treatment and disposal system;
C
NOW, THEREFORE, BE IT RESOLVED BY THE Council of the Town of Pulaski, Virginia
meeting on this 29th day of June, 1983, that:
1) The Town, in consideration of the premises, does hereby declare that
the easement for the construction and use of a main sewer line from Pulaski
to the Peppers Ferry Regional Wastewater Treatment Plant is necessary and
essential for the operation of the sewage system of said Town and the Town of
Dublin and part of the County of Pulaski; that its efforts to acquire said
easement have been ineffectual in that one of the owners refuses to sign an
Easement Agreement; and that by reason thereof, the Town now deems it necessary
to acquire said easement by condemnation, described more particularly, together
with the amount offered, as follows:
Landowners: Bernice M. Kates, Marie M. Noland; Cleo Minter Levi,
Elmo Minter and Norma N. Walker
Appraisal offer, including damages, if any: $379.41
Easement: 40 ft, construction
20 ft, permanent
June 29 , 1983 ~[~ 5~
Description of easement:
Parcel No. 1'
BEGINNING at a point labeled Station 618 & 12; said point being located
in the property line between Wallace E. Morris, R. M. Hubbard, and Thomas
Minter's Heirs; thence from said point North 71° 21' O1" East 97.00 feet
to a point labeled Station 619 & 09; said point being located adjacent
to a point 10 feet to the right; said point to the right being located in
the property line between R. M. Hubbard and Thomas Minter's Heirs. The
easement for this property is shown on plan Number L 2727 D 14 as prepared by Dra
Aden Associates, Inc.
Parcel No. 2:
BEGINNING at a point labeled Station 620 & 51; said point being located in
the property line between R. M. Hubbard and Thomas Minter's Heirs; thence
from said point North 71° 21' O1" East 145.35 feet; thence South 320 08'
23".East 263.53 feet to a point labeled Station 624 & 8'1; said point being
located in the property line between Thomas Minter's Heirs and Oak Manor
Farms. The easement for this property is shown on plan Number L 2727 D 16
as prepared by Draper-Aden Associates, Inc.
(2) The Town Attorney, Garnett S. Moore, his law firm and such other persons
as he deems necessary to associate with him, are hereby authorized and directed
to obtain by purchase or condemnation, the aforesaid land and easements; and the
Town Attorney is further authorized and directed to file a certificate of taking,
pay into Court the appraised price for the necessary easement, including damages,
if any, to the residue of the landowner's property; and to take any and all steps
necessary under law to secure the same, and he is further directed to sign the
name of the Town of Pulaski as its attorney to any necessary pleadings or papers.
(3) The Mayor and Clerk are directed to certify this resolution or other
resolutions or records as may be necessary.
(4) The Treasurer or other proper officials of the Town are directed to pay
into Court, or as may be directed by said court of record, or by the attorney for
the Town the sum of $379.41, and such other sums as the landowner is entitled to
for the taking and damages, if any, to the remaining property of the landowner if
awarded to them by the Court together with any necessary costs which are required
in carrying on the proceedings.
This resolution adopted this 29th day of June, 1983, by recorded vote of
Council.
Mr, Moore presented and read an agreement between Carl R. Allison, Sonya L.
Allison and Jefferson Pilot-Insurance Company and a Resolution authorizing Mayor
to sign.
Councilman Boyd made motion to adopt Resolution as read, seconded by Councilman
Johnston, and carried on the following recorded vote:
John A. Johnston - Aye Andrew L. Graham, Jr. -Aye
Pauline G. Mitchell - Aye Ira S. Crawford - Aye
Earl D. Cabaniss - Aye Alma H. Holston - Aye
C. E. Boyd, Jr. - Aye Glen K. Aust - Aye
RESOLUTION
Agreement Carl & RESOLUTION
Sonya Allison
WHEREAS, there have existed claims between the Town of Pulaski, Virginia,
and Carl R. Allison and Sonya L. Allison, which have now been settled by agreement
and a mutual release of all claims of the parties has been drawn up and executed
by Carl R. Allison and Sonya L. Allison, his wife, and the Jefferson Pilot Insurance
Company, but needs approval by the Council of the Town of Pulaski, which mutual
release is bef ore the Council at this time.,
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia,
meeting in Special Session on this 29th day of June, 1983, that:
1) The of orementioned mutual release is hereby ratified and approved and
the Council does hereby direct that the Mayor execute same and the Clerk of Council
attest the release.
ADOPTED this 29th day of June, 1983.
-•yA ~~ June 29, 1983
Councilman Graham moved that Council go into Executive Session on a legal
matter in accordance with Section 11-37 of the Code of Virginia, seconded by
Councilman Johnston, and so carried.
CONSOLIDATION Mr. Moore advised that he had contacted Senator Daniel Bird in reference
Zoning & Dept.
of Hwgs, to the zoning ordinance and amount of money the Town would receive from the
Department of Highways and Transportation if consolidation passes.
On the question of zoning, the Town could be a district under the present
zoning and would be. On the question of the monies from the Highway Department,
there would be no change in the allocations which Pulaski County, the Town of
Dublin, and the-Town of Pulaski would receive as a result of consolidation.
At 4:45 p.m. Council went into Executive Session.
At 5:20 p.m. Council returned from Executive Session.
Chairman Graham advised the Finance Committee had met and made the motion
that the Treasurer be authorized to reimburse the General Fund from the Revenue
Sharing Fund for the following expenditure through May 31, 1983:
Account No. Description Amount
106-9340 Downtown Improvements $43,822.43
106-7000 Regional Sewer 26,375.94
$70,198.37
Motion was seconded by Councilman Crawf ord and carried on the following
recorded vote:
John A. Johnston - Aye Andrew L. Graham, Jr. - Aye
Pauline G. Mitchell - Aye Ira S. Crawford - Aye
Earl D. Cabaniss - Aye Alma H. Holston - Aye
C. E. Boyd, Jr. - a.ye Glen K. Aust - Aye
Chairman Graham moved that the following current bad debts for utility
service be written off as uncollectable: Water Fund $1,675.60; Sewer Fund
$2,254.23; and Ref use Disposal Fund $867.50 for a total of $4,797.33, and further
moved that the Treasurer is hereby directed to continue his efforts to collect
all sums still due on water, sewer, and refuse disposal balances due, seconded
by Councilman Crawford, and carried on the following recorded vote:
John A. Johnston - Aye Andrew L. Graham, Jr. - Aye
Pauline G. Mitchell - Aye Ira S. Crawf ord - Aye
Earl D. Cabaniss - Aye Alma H. Holston - Aye
C. E. Boyd, Jr. - Aye Glen K. Aust - Aye
At 5:30 p.m., Councilman Boyd made a motion to adjourn, seconded by
Councilman Crawf ord, and carried.
ATTEST:
APPROVED:.
Mayor
'~~
Clerk of Council