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HomeMy WebLinkAbout08-05-80o cos Minutes of the regular meeting of the Pulaski Town Council held August 5, 1980 at 4:00 P. M. in the Council Chambers in the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding. Councilmember: C. E. Boyd, Jr., John A. Johnston, Robert M. Wallace, Andrew L. Graham, Jr ., Blair B. Brockmeyer, Alma H. Holston, James M. Neblett, Jr., Pauline G. Mitchell Also present: H. R. Coake, Assistant Town Manager Gladys R. Dalton, Clerk Garnett S. Moore, Town Attorney Roger A. Williams, Treasurer Visitors: Rick Kerns and Doug Waters of the news media Approximately six citizens The invocation was given by Councilman Graham. The minutes of the regular meeting of July 15, 1980 were amended and approved; and the minutes of a special meeting of July 29, 1980 were approved as recorded. Robby Hunter of Route 1 - Robinson Tract Road, appeared BOBBY NTER RESTA REQ. F, WATER ~ RVICE TO HIS OME AND j REF . TO UTILIT S COMMIT E before Council and restated his request for water services to his residents, which request had been outlined in a letter to Mayor Ratcliffe dated July 18, 1980. Mr. Hunter's residence in within the one-mile radius of the Town, and the Town has the right to serve persons with the one-mile radius; however, there is also no legal obligation on the part of the Town to do so. In the discussion it was also brought out that the Veteran's Hill Water Distribution System would be completed in the spring of 1981, but should Mr. Hunter wish to pay for construction of the line to his home on the basis of "water services to customers outside the corporate limits" this could be worked out. Councilman Neblett moved the request of Bobby Hunter for water services be ref erred to the Utilities Committee, to report back to the Council by the August 19th meeting, Motion was seconded by Councilman Boyd, and carried on the following vote: John A . Johns ton - Aye Pauline G. Mitchell - Aye Robert M. Wallace - Aye C. E. Boyd, Jr. - Aye Andrew L. Graham, Jr. - Aye Blair B. Brockmeyer - Aye Alma H. Holston - Aye James M. Neblett, Jr. -Aye Mayor Ratcliffe called for Committee reports. O S ~ ~'~ August 5, 1980 Councilmember Johnston advised the Utilities Committee had no report to make at this time, but would make a report at the next meeting of Council. Councilmember Mitchell, Chairman of the Recreation RECREATION COMMITTEE TO Committee, advised that she and Recreation Director Bane had visitied MEET SOON several recreational areas and have some suggestions, but that the Recreation Committee had not met to discuss same or make a recommenda- tion to the Council at this time. She asked that a meeting of the Committee be scheduled soon. Councilmember Wallace advised that the Street Committee had considered the request of Mr. Ginsburg, owner of Macgill Village, NEC. DOCUMENTS BE PREPARED FOR that the driveway at L Place be taken into the town's street system. IMPROVEMENTS TO L PLACE ROAD Mr. Wallace stated the approximate cost would be $5100.00 and it was felt and so recommended by the Committee, that L place driveway be taken into the town's street system. Mr. Wallace moved that the necessary documents be prepared to take in L Place and easements for sewer and utility lines as indicated be included. Motion was seconded by Councilman Boyd, and carried on the following vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell- Aye Blair B. Brockmeyer - Aye Robert M. Wallace - Aye Alma H. Hols ton - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye Councilmember Wallace reported that it was the recommenda- tion of the Street Committee that the Loading Zone on Main Street LOADING ZONE between Washington Avenue and Jefferson Avenue, be moved to the TO BE MOVED TO CENTER OF BLOCK center of the block, at the cross-over and eliminate two parking ON MAIN STREET spaces West of the cross-aver. Mr. Wallace stated this would place the loading zone where it is needed the most and would also serve the whole block better. Councilman Wallace moved that the loading zone on Main Street be moved from its present site to the new location in the center of the block between Washington Avenue and Jefferson Avenue. Motion was seconded by Councilman Brockmeyer, and carried on the following vote: John A. Johnston - Aye Andrew L. Graham, Jr. -Aye Pauline G. Mitchell - Aye Blair B. Brockmeyer - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye August 5, 1980 0~~~8 Councilmember Wallace advised that Mr. and Mrs. Eugene Grubb of 801 Paca Street contacted him relative to a problem in the alley it COMPLAINTI back of their residence - that a neighbor had dumped dirt on their side OF EUGENE' GRUBB REF. TO STREET of the alley creating a problem for them. Councilmember Wallace moved that COMMITTEE this matter be referred to Street Committee. Motion was seconded by Councilmember Boyd, and carried. DRAINAGEFROBLEM Councilman Boyd moved that the matter of drainage at the Church ON CASE ~~iIFE on Caseknif e Road be referred to the Street Committee. Mr. Boyd with- RD . REF .' TO COAKE FOR drew his motion and suggested that Mr. Coake contact Mr. Thompson and ATTENTION try to work our a solution to the problem of drainage. Councilmember Boyd advised the Town has spent over $80,000 '~ in widening and cleaning Peak Creek in the hope of reducing the area of the COAKE Tm flood plain, and the Town needs an additional study. It was suggested CONTACT' ONES OF STAT~ WATER that Mr. Coake get in touch with Mr. Jones of the Richmond office of CONTROL] D. RE:PEAKS REEK the State Water Control Board and advise him of the situation and our DREDGIN~ WORK desire for an additional study. 8ouncilmember. F.oyd moved that Mr. I Coake contact Mr. Jones for advice on our next move and restudy. Motion was seconded by Councilman Neblett, and carried. TOWN EX ENDS Councilmember Boyd advised that the town's lease on lands at LEASE TH Loving Field with Robert Whitman expired July 1, 1980 and in order for WHITMA~` ON LOVING ,TEED ~.. Whitman to harvest his crops thereon, asked Council to extend the LANDS town's lease to December 31, 1980, and then re-advertise for bids on I this land. Mr. Boyd so moved, and the motion was seconded by Council- member Johnston, and carried on the following vote: ;~ ~ Sohn A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Blair B. Brockmeyer - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye As Chairman of the Finance Committee, Councilmember Graham I advised that the Finance Committee had met and considered several items for expenditure approval as well as appropriations. APPROPRI~ TIONS Mr. Graham moved that the expenditure of $2,000, Account EXPENDI ES ~~900-9206 - Fire Dept. Small Equipment - as previously budgeted; that RECOMME ED BY`FINA E the expenditure of $600.00, account ~k900-9230 - Fire Dept. Training Fac., as previously bug~ted, be approved. Motion was seconded by Councilmember Neblett, and carried on the following vote: John A. Johnston =• Aye ~ Andrew L. Graham, Jr. - A~ Pauline G. Mitchell - Aye Blair B. Brockmeyer - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. -Aye ~6~09 August 5, 1980 Councilman Graham moved that the amount of $6,000 - APPROPRIATIONS POLICE CAR & Revenue Sharing Fund Account ~~400.5 - Police Cars, as previously FIRE TRAINING TOWER budgeted, be approved; that $500 - Revenue Sharing Fund Account ~k406.0 - Fire Training Tower - as previously budgeted, be approved. Motion was seconded by Councilmember Neblett, and carried on the following vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Blair B. Brockmeyer - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. -Aye Councilmember Graham moved that the amount of $900 be APPROPRIATION FOR ELECTRICITY appropriated from General Fund Unappropriated Surplus to Account BILL FOR CALFEE PARK ~~123-208 - Electric Current (Calfee Park). Motion was seconded by Councilmember Neblett, and carried on the following vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Blair B. Brockmeyer - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye Mr. Graham advised that $9,878.00 had been previously budgeted for the purchase of Accounting and Billing Equipment; ACCOUNTING AND however, the price has increased by $4,884,00 making a total BILLING EQUIPMENTprice for the equipment, $14,762.00. Mr, Graham moved that the amount of $4,884,00 be appropriated from Revenue Sharing Fund Un- appropriated Surplus to Account ~k401.4 - Accounting & Billing Equipment. Motion was seconded by Councilman Boyd, and carried on the following vote: John A, Johnston - Aye Andrew L, Graham, Jr. - Aye Pauline G. Mitchell - Aye Blair B. Brockmeyer - Aye Robert M. Wallace - Aye Alma H, Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. -Aye Councilmember Graham moved that the amount of $14,762.00 be approved for the purchase of One L-9000 Mini-computer - Billing Equipment - from Account #401.4. Motion was seconded by Councilmember MINI-COMPUTER Neblett, and carried on the following vote: John A. Johnston - Aye Andrew L. Graham, Jr. -Aye Pauline G. Mitchell - Aye Blair B. Brockmeyer - Aye Robert M, Wallace - Aye Alma H. Holston. - Aye C. E. Boyd, Jr. - Aye James M.Neblett, Jr. - Aye Councilmember Graham moved that the amount of $5,995.00 be appropriated from Revenue Sharing Unapporpriated Surplus to Account APPROPRIATION ~~405.1 - Office Machines, for the purchase of a Copier. Motion was FOR COPIER 1 August 5, 1980 COPIEBt ~~ i I&I ARC ~ DS TFR . FROM WATER F TO SEWER F SURPLUS 1 seconded by Councilmember Boyd, and carried on the following vote: approved for expenditure from Account 405.1 for the purchase of an John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell- Aye Blair B. Brockmeyer - Aye ~, Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye Councilmember Graham moved that the amount of $5,995.00 be office copier. Motion was seconded by Councilmember Holston, and carried on the following vote: John A. Johnston - Aye Pauline G. Mitchell - Aye Robert M. Wallace - Aye C. E. Boyd, Jr. - Aye Andrew L. Graham, Jr. - Aye Blair B. Brockmeyer - Aye Alma H. Holston - Aye James M. Neblett, Jr. - Aye Councilmember Graham advised that it was necessary that I&I/ARC Funds be transferred from Water Fund Surplus to Sewer Fund Surplus in order that appropriations can be made for expenditures. Mr. Graham moved that $113,562.67 be transferred from Water Fund Surplus to the Sewer Fund Surplus for the purpose of properly accounting for ARC Gunds collected thru July, 1980 by surcharges recently removed from Utility billing. Motion was seconded by Councilmember Neblett, and carried on the follow- ing vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauling G. Mitchell - Aye Blair B. Brockmeyer - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye Councilmember Brockmeyer advised that the Ordinance Committee MOTOR C NOICE & TAX REL FOR ELU TOBEp CUSSEDI would be meeting bef ore the next meeting of Council and the Committee would be discussing the complaint of Mr. Ward regarding the noise from motorcycles and the matter of some tax relief for the elderly. LY Several items which had been referred to Councilmember Brock- ITEMS' ftEF . '~ TOWN N I MAYOR'" SALARY INCRE~ NlJTIO DRAWN meyer by citizens of the Town were referred to Assistant Town Manager Cooke for administrative attention. Councilmember Brockmeyer advised that at the last meeting of Council it was discussed whether the increase in the Mayor's and Councilmember~,s salary could become effective July 1, 1980. An opinion of the Town Attorney, received and filed as of this (WITH !~ date, indicates that Section 15.1-827 of the Code of Virginia, concern- ing salary for Mayor; and Section 15.1-827.1 concerning salaries of Town Council Members, indicates that these Sections provide that the f ~ August 5, 1980 Council may establish the salary for the mayor and members of council of a town regardless of its charter or any other law; however, both sections for the mayor and members of the council provide that no increase in salary of either the mayor or council member shall take effect during the incumbent mayor or council member's term in office. Councilmember Brockmeyer moved that the motion made at the July 15, 1980 meeting to increase the salary of the Mayor be reconsidered as well as the vote by which the motion was adopted. Motion was seconded by Councilmember Graham, and carried on the following vote: MOTION & VOTE John A. Johnston - Aye Andrew L. Graham, Jr. - Aye WITHDRAWN Pauline G. Mitchell - Aye Blair B. Brockmeyer - Aye Robert M. Wallace - Aye Alma H. Holston - Aye RE• INCREASE IN C. E. Boyd, Jr. - Aye James M, Neblett, Jr. - Aye MAYOR'S SALARY Councilmember Brockmeyer moved that he be allowed to withdraw his motion regarding the mayor's salary made on July 15, 1980. Motion was seconded by Councilman Johnston, and carried. Councilman Brockmeyer moved that Town Council salary increase COUNCILMEM'S as :of July 1, 1982, from $100.00 per month to $200.00 per month, for SALARY TO INCR. thos members who are eligible. Motion was seconded by Councilman JULY 1, 1982 Neblett, and carried on the following vote: $100.00/M0. TO $200.00/mo John A. Johnston - Aye Pauline G. Mitchell - Aye Robert M. Wallace - Aye C. E. Boyd, Jr. - Aye Andrew L. Graham, Jr. - Aye Blair B. Brockmeyer - Aye Alma H. Holston - Aye James M. Neblett, Jr. - Aye Councilmember Holston reported that the Pollution and landf i 11 TO BE OPEN 1ST & 3RD SATURDAYS DURING OCT. ON TRIAL BASIS Sanitation Committee met recently and discussed the suggestion made by O. P. Maxwell, that the Town keep the landfill open on Saturdays in an effort to keep trash from being scattered along Highway 11 across Drapers Mountain. Mrs. Holston advised that the Committee felt and so recommended that the be done on a trial basis - that the first and third Saturdays, the landfill would be open from 10:00 A, M, to 12:00 Noon, for a period of two months, beginning September 1, 1980 to see if the landfill is used. The Committee also recommended that this be referred to the Finance Committee to see if there are funds for operating the landfill on the two Saturdays suggested. Councilmember Holston so moved, and motion was seconded by Council- member Boyd, and carried. 1 ~~ i`i August 5, 1980 Councilmember Holston advised that an effort is still being made to locate a Tire Slicer. A letter dated June 24, 1980 from Maria Penn, Secretary of the T. G. Howard Community Center, requesting $500.00 from the Town which would $500.00 allow them to keep the Center open during the winter, was referred to REQ.BY T.G. HOWARD COMM. the Finance Committee on motion of Councilmember Holston. Motion was REF . TO FINANCE COMM.seconded by Councilmember Neblett, and carried. ', The matter of a "blind intersection" on Oakhurst Avenue was BLIND ER- ref erred to the Street Committee on motion of Councilmember Holston, SECTION OAKHURStI' AVE.seconded by Councilmember Neblett, and carried. REF . TOI ST. CO Councilmember Neblett advised the Safety Committee had no report at this time. ASKED Fb~ Councilmember Neblett moved that Council go into Executive EXECUT~V~E Session at the conclusion of its business, on a personnel matter. Motion SESSION was seconded by Councilmember Boyd, and carried. On motion of Councilmember Neblett, seconded by Councilmember Johnston, the following Resolution was adopted appointing members and j setting terms for the various Committees and Commissions of Council. Motion carried on the following vote: John A. Johnston - Aye Pauline G. Mitchell - Aye Robert M. Wallace - Aye C. E. Boyd, Jr. - Aye RESOLUTION Andrew L. Graham, Jr. Blair B. Brockmeyer Alma H. Holston James M. Neblett, Jr. - Aye - Aye - Aye - Aye RESOLUTION WHEREAS, certain vacancies have occurred by expiration of ADOPTED' terms, resignation, or otherwise, and have not been filled in he APPOINT G MEMBERS 0 membership of certain committees, commissions, authorities, boards, COUNCIL. etc., namely: the Parking Authority, the Industrial Development COMMITTF~S Authority, the Pulaski Re-development & Housing Authority, Trustees & COMMIS~SIONSof the Cemetery Trust Fund, and the National Guard Armory; and WHEREAS, the Council desires to appoint or reappoint, as the case may be, members to the aforementioned Committees, Commissions, Authorities, etc. NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, meeting in regular session on the 5th day of August, 1980, that those persons whose names are hereinafter set out, be, and they are hereby appointed or reappointed, as the case may be, as members of the Town Committees, Authorities, etc., designated, for the terms indicated and to expire upon the date set opposite tth~ir names or until their successors are appointed and duly qualify: `~ August 5, 1980 Date of Expiration of term T0: NATUONAL GUARD ARMORY James N. Neblett - to replace Arthur L. Meadows end of term on Council T0: RETIREMENT COMMITTEE John A. Johnston to replace Arthur L. Meadows end of term on Council TO; PARKING AUTHORITY Robert N. Glenn - to replace J.Lyle RESOLUTION Smith for unexpired term August 1, 1982 Gary P. Fox - to replace Walter CONTINUED Thornton for a term of 5 years August 1, 1984 Dr. John C. McElroy - to replace Tom Cox for a term of 5 years August 1, 1984 T0: INDUSTRIAL DEVELOPMENT AUTHORITY OF THE TOWN OF PUL9SKI Frank H. Kelly for unexpired term of Howard G. Sadler April 13, 1983 E. C. Gibson - re-appointed for term of 4 years April 13, 1984 Frank R. Vass - re-appointed for term of 4 years April 13, 1984 TO: BOARD OF TRUSTEES FOR CEMETERY TRUST FUND H. W. Huff - re-appointed for a term of 3 years March 1, 1983 T0: PULASKI RE-DEVELOPMENT & HOUSING AUTHORITY Richard A. Slaughter re-appointed for a term of 4 years Feb. 15, 1984 Arthur L. Meadows for a term of 4 years to replace R. A. Graham, Jr. Feb. 15, 1984 The Clerk of said Council is directed to notify the above persons of their appointment and the expiration of their terms. This Resolution shall become effective upon adoption. Mayor Ratcliffe advised that earlier this year Pulaski County asked to be allowed to resign from the Peppers Ferry Regional Wastewater COUNTY REVERSES Treatment Authority; however, by letter from Mr. Sidney Clower, ACTION AND WILL NEGOTIATE County Administrator, indicating that by action taken by the County RE: PEPPERS FERRY WW TR MP. Board of Supervisors on August 4, 1980, this action was reversed, AUTHORITY and they would now like to negotiate with the Town of Pulaski and 1 r ' ~ August 5, 1980 the Town of Dublin with regards to sharing in the costs when they have heard from Radford regarding an agreement with them to serve Western Electric through the Radford sewer lines. Council expressed its pleasure to hear thet the County will be coming into the Peppers Ferry Regional Wastewater Treatment Authority. Mayor Ratcliffe advised that a utility condition involving the Carl Allison property in Mathews Court has been referred to the CARL ALLISON UTILITY Staff and Public Works Department, and they will have a report for REF . TO STAFF §'~ Council at its next meeting. Councilmember Boyd moved that this matter PUBLIC ;WORKS be referred to the Utilities Committee. Motion was seconded by Council- member Neblett, and carried. Mayor Ratcliffe advised that the 1980 Census report had been received and there was dissatisfaction with the final count. He advised that ten days is allowed for a response and he felt "we should work with the Director in Bristol" in this direction. Town Attorney Moore stated that "people don't realize that their taxes TOWN TO WORK W~T~H could be reduced with an accurate count, and everyone who was missed CENSUS PEOPLE TjN should come forward; that some emphasis should be given to the public BRISTOL ON ACCURATE that this would be helpful". COUNT On motion of Councilmember Neblett, seconded by Council- member Holston, Assistant Town Manager Coake was directed to take the proper action for a recount. Motion was carried. With a feeling of sadness and much regret Mayor Ratcliffe BROCI~IEYER RESIGNS AS COUNCILMAN EFFECTIVE SEPT . 3rd . read a letter addressed to him and his colleagues, a letter of resignation from Councilmember Blair B. Brockmeyer. Mr. Brockmeyer stated in his letter that he had received an offer which means a great challenge-'for him as well as added job responsibility and an opportunity to further his prof essional aspirations. Mr. Brockmeyer asked that his resignation be effective September 3, 1980. •I LETTER ACCEPTED Councilmember Neblett moved that the letter be received and filed as a part of Council's records. Motion was seconded by Council- member Graham, and carried on the following vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Blair B. Brockmeyer - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye ,- - August 5, 1980 Assistant Town Manager Coake advised that the contract OLD DOMINION TO CONSTRUCT had been let to Old Dominion for the sewer line on Valley Road to the SEWER LINE ON VALLEY RD. landfill, and that work would be started by the middle of September. Mr. Coake advised the Community Workshop for Downtown Renovation scheduled during the week of July 21, 1980 concluded on Friday night, July 25th, with a public presentation of the conclusions COMMERCIAL of the Workshop. He advised there will be a Commercial Workshop WORKSHOP SCHEDULED FOR scheduled for the week of August 24, 1980, with participants to include AUG. 24th RE:DOWNTOWN the Consultant Project Director, Town Project Director and five or RENOVATION PROJECT six business people, representatives of local business, the names of said participants to be appointed by Council at its meeting on August 19th. EXECUTIVE At 6:30 P. M. Council went into Executive Session. SESSION At 6:52 P. M. Councilmember Graham moved that Council REGULAR SESSION return to Regular Session. Motion was seconded by Councilmember Johnston, and carried. Councilmember Johnston moved that sick leave for J. E. SICK LEAVE Marshall, Town Manager, be extended indefinitely. Motion was FOR JE MARSHALL EXTENDED seconded by Councilmember Boyd, and carried. INDEFINITELY At 6:55 P. M. Councilmember Boyd moved, seconded by ADJOURNMENT Councilmember Wallace, that Council adjourn. Motion was carried. .t APPROVED: ~~ ~: % , ~, yor Ratcliffe i' ATTEST is ,; ~, ~~ Clerk o /the Council