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HomeMy WebLinkAbout03-02-8270'79 Minutes of the regular meeting of the Pulaski Town Council There were present: Vice--Mayor Andrew L. Graham, Jr., Alma H, Holston, C. E. Boyd, Jr., Glen K. Aust, John A. Johnston, James M. Neblett, Jr. Also present: H. R. Coke, Town Manager Gladys R. Dalton, Clerk Garnett S. Moore, Town Attorney .John J. Hawley, Town Engineer Visitors: Dee Lindsey and George Shadrotii of the news media Approximately some *wenty citizens. The invocation was given by Councilman Aust. The minutes of the. regular meeting of February 16, 1982 held March 2, 1982, at 4:00 P. M, in the Council Chambers in the Municipal Building~c presiding in .the absence of Mayor Ratcliffe. Councilmembers: Robert. M. Wallace, Pauline G. Mitchell, were approved as recorded. rl I~ John W. Early, who was Captain of the Town Police Department CAPT. EARLY'S RETIREMENT, GIVEN GUN, BADGE ETC. until his retirement on January 31, 1982, was present and Vice-Mayor Graham read the Resolution, which .was adopted by Council at its meeting on January 28, 1982, relative to Capt. Early's retirement. Chief Childress made a brief complimentary statement regarding his association with Capt. Early over the past 16 years, and Town~Manager Coake presented to Capt. Early the gun which he had carried during his service as well as bars from his unif orms. 1 Vice-Mayor Graham welcomed the large .number of visitors, and called on Councilman C. E. Boyd for a report from the Downtown Renovation Committee.; Councilman-Boyd advised that Town Council appointed a DOWN'TOWN~ RENOV . COMMITTEE REPORT Committee several years ago to select a Planner for the downtown PRESENTED TO COUNCIL, TOWN renovation project, and the Committee Selec~,ed David Brewster of Babcock & ENGR. EXPLAINS PLANS Schmid Associates of Bath, Ohio,. and the town agreed upon this selection. Plans were submitted by Mr. Brewster and were approved by the Committee as well as the Town Council. The Town Council then appointed the present Downtown Renovation Committee to implement the Downtown Renovation Plan. The Committee decided to start with the center of the plan which is Main Street, between Washington and Jefferson Avenues, but due to limited funds, plans now only call for renovation from the alley to alley on the north side of Main Street. The Engineering [1 March 2, 1982 780 Department plans call for renovation of the street, sidewalk, curb and gutter, which must: be done, and through joint efforts with the merchants and tennants;, hope to make the area more attractive for shoppers and make an effort to bring the shoppers back downtown. Councilman Boyd called on Town Engineer Hawley for a review of the drawings. Mr. Hawley advised that the title page was designed from David Brewster~s proposed drawing for the new sign for Main Street; that. vicinity maps comprised the second page of the drawings and are to be used by the contractor for orientation. The next three pages consist of site plans for the work from Jefferson Avenue to Washington Avenue and the Courthouse area. Shoam on the site plan are 4.5 ft. planting areas at J. HAWLEY GIVES DETAIL the intersections of t:he street and 7.5 ft, area in front of the courthouse. OF RENOVA- TION PLANS These site plans indicate that the sidewalks will consist of 4.0 ft. of brickpaver and 5.5 of exposed aggregate. Six brick paver crosswalks are shown in the block from Jefferson Avenue to Washington Avenue. Included in the sidewalks are tree grates. Bench areas are also planned. The planting areas and benches necessitate the elimination of ~~ parking 1 spaces. Pages 6 and. 7 of the drawings show the new storm sewer system. This will consist of view 12" concrete storm sewers and 16 drop inlets. The electrical drawings, sheets 8 and 9, indicate the location where PVC conduit will be installed for the ornamental lights and street lights. A leader wire will be placed inside the conduit so that cables may be run at a later date. The curb and gutter layout is represented on the next three pages, and included on these sheets are profiles showing the necessary. grades. Sheet 13 is a typical layout of a brick crosswalk and other street details. Drawings for the fountain are sheets 14 and 15. These include the piping layout as well as details for the masonry work. The final sheet provides the details for the benches. Councilman Boyd stated the Committee contacted merchants and ten~n;ts; and they are encouraged that the Town is now ready to make a REPORT OF move to renovate the area. Councilman Boyd advised the Downtown Renovation BOYD FROM RENOVATION Committee met on February 23, 1982 and reviewed the plans, particularly the COMMITTEE area on Main Street between Jefferson Avenue and Washington Avenue, and now recommends to Cour.~cil that the plans be advertised for bids. 7o8r March 2, 1982 Councilman Boyd moved that the Town of Pulaski Engineering Department be authorized to advertise for bid•;proposals for the renovation work as shown on drawings prepared by the Town of Pulaski MOTION - AUTHORIZE ENGR. Engineering Department, entitled "Downtown Pulaski Main Street"; that DEPT. TO ASK FOR BIDS ON after the bids are received they be reviewed with the Downtown Renova- RENOVATION tion Committee and the Buildings and Land Committee and report to the Council their recommendations as to the work to be dore in accordance with the money available. Motion was seconded by Councilman Neblett. Councilman Boyd stated the Committee is looking at the street, DUE TO sidewalks, curb and gutter at this time. Town Manager Coake advised LACK OF FUNDS ONLY STREET that with the amount of money available at this time, we will only be RIGHT OF WAY CAN BE DONE able to do the street right-of-way; however, the plans include the AT THIS TIME whole area, but we would not be able to do everything at this time and would have to chose, according to funds available, each item which could be done. During the discussion that followed, citizens cited other needs of the Town rather than the plans for Main Street and were CITIZENS advised the street and sidewalks on Main Street must be done, and it COMPLAIN OF OTHER NEEDS was hoped this would be the beginning of more efforts for beautify- RATHER THAN RENOVATION ing the Town. Some citizens felt the plan to be more decorative thah functional, statfing they were not against renovation, but felt a more simple design would be more practical. A petition from the WomanS Club of Pulaski was presented PETITION FILED opposing the current plans for renovation of the Pulaski County OPPOSING RENOVATION OF Courthouse lawn and building. The petition was received and filed. COURTHOUSE AREA Vice Mayor Graham stated the plans for renovation have been on display for months and the Council had received no comments, and now the Committee has recommended that bids be offered. Several members of the Downtown Renovation Committee expressed their belief that the Arlan was good and that it was imperative that something be done to keep the downtown area from becoming a "slum" area. The following vote was taken on the motion: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye MOTION CARRIED FOR Pauline G. Mitchell - Aye Glen K. Aust - Aye ADVERTISEMENT FOR Robert M. Wallace - Aye Alma H. Holston - Aye BIDS C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye March 2, 1982 0. P. Maxwell reported to the Council on the progress being made in the Anti-Litter Control program. Mr, Maxwell stated progress is being made, but there is more to be done. Mr, Maxwell suggested more 7osz O.P.MAXWELL Pressure be put on ttie public to keep their property in better condition. REPORTS ON He advised that the ~~tate Program had designated April 12th thru 24th ANTI LITTER PROGRAM as Clean-up Week. AND Councilmember Holston moved that the Town of Pulaski observe COUNCIL its Clean-up Week April 12th thru 24th, 1982, and that the landfill be SETS CLEAN UP open one-half day on Saturdays during the Clean-up Program. Motion was WEEK seconded by Councilman Boyd, and carried on the following vote: John A, Johnston - Aye Andrew L, Graham, Jr. - Aye Pauline G„ Mitchell - Aye Glen K. Aust - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James. M. Neblett, Jr. - Aye UTILITIES COMMITTEE Chairman Johnston reported the top on one of the digesters at the Sewage TreatmE:nt Plant had gone bad and. the Utilities Committee had met several times relative to this problem; we hope to. make repairs to the digester top and have worked with the State Water. Control Board and the State Health Department on this. The Utilities Committee felt authorization should be given to gp ahead: with the repairs. He DIGESTER REPAIRS AT stated the Finance Committee had also reviewed this, and it is estimated SEWAGE TR. PLT. NEEDED: the repairs will be t~etween $2500 and $5000. Councilman Johnston advised this is a budget item, and passed this on to Finance Chairman Graham AND for a report. Councilman Graham advised there is $25,000 in the budget for FINANCE COMM. RECOMMD. Sewer Digester Top Repairs, and it was the recommendation of the Finance EXPENDITURE UP TO Committee, and so moved, that an expenditure up to $5,000 be approved $5,000 & from previously budgeted funds in Sewer Capital Outlay Account ~~700-703.3 APPROVED BY CO~TNCIL for Sewer Digester Top Repairs. Motion was seconded by Councilman Johnston, and carried on the following vote: John A, Johnston - Aye Andrew L, Graham, Jr. - Aye Pauline G, Mitchell - Aye Glen K, Aust - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M, Neblett, Jr. -Aye RECREATION COMMITTEE Chairperson Mitchell reported the Recreation Committee met and CALFEE PARK considered the additional maintenance needs of Calf ee Park in order to REPAIRS REPORTED use the Park. Counci.lmember Mitchell advised that Calf ee Park is a major 7083 March 2, 1982 facility in the Recreation program and it was the opinion of the Committee that the following maintanance needs should be approved to continue the use of the park, as f ollows: Repairs to lights - $3,000; Materials for infield - $750.00; and Replacement of protective screen and painting of bleachers, etc..- $1500.00; REPAIRS Councilmember Mitchell also advised that inf ormation NECESSARY FOR CALFEE PARK has been received that Pulaski is being considered by the Atlanta Braves as a site for replacement of one of their prof essional baseball POSSIBILITY OF PROFESSIONAL teams, and that the Recreation Department is in the process of working with BASEBALL TEAM the Atlanta Braves for placement of a team and an Associated Sports promoter for the handling of the promotional and concession activities COUNCIL during the ball games. She advised that a significant amount of the APPROVED EXPENDITURE repairs to the Park would be recovered from the promoter for the OF $x,250.00 FOR REPAIRS promotional and concession activities to be used to offset the cost of repairs. Councilman Graham moved that $5,250.00 be appropriated from General Fund Unappropriated surplus to Account ~~123-219.5 repairs to Buildings & Grounds-Calf ee Park. Motion was seconded by Council- man Neblett, and carried on the following vote: John A. Johnston - Aye Andrew L.-Graham, Jr. - Aye Pauline G. Mitchell-.Aye Glen K, Aust - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E.Boyd, Jr. - Aye James M. Neblett, Jr. - Aye STREET COMMITTEE Chairman Wallace reported the Committee reviewed the request GUARD RAIL FOR RT. 99 TO BE of Obel Ratcliff that some form of traffic sign or guard rail be HANDLED ADMINISTRATIVELY installed on Rt. 99 to warn traffic of the curve was considered by the Committee and it was felt this could be handled administratively. Also, the Committee felt a complaint from a resident of Longview Court that cars were being parked on the street rather than in driveways making it impossible for town crews to clear the street of snow, could be handled administratively. LAND & BUILDING COMMITTEE Chairman Boyd, as member of the Downtown Renovation Committee, DOWNTOWN COMM. expressed appreciation for the work of the Engineering Department in EXPRESSES APPRECIATION preparing the drawings, etc. TO ENGR. DEPT. FOR PLANS 7U84 March 2, 1982. Councilman Boyd repo ted that a meeting with Mr. Jones of the MEETING WITH State Water Control Board would be scheduled soon relative to the JONES OF STATE WATER CONTROL Flood Plain matter, and report back to Council. TO BE SCHEDULED Councilman Boyd asked that the unpaved street known as Camper Avenue, between Memorial Drive and Windsor Avenue, be referred to the Town Planning Commission for study and consideration, and so moved. UNPAVED Motion was seconded b:y Councilman Neblett, and carried on the following CAMPER AVE. REF. TO vote: PLANNING COMMISSION John A. Johhnston - Aye Andrew L, Graham, Jr. -_ Aye Pauline G. Mitchell- Aye Glen K. Ats t - Aye Robert M. 1nTallace - Aye Alma H. ,Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye Councilman Boyd reported the Town Planning Commission met PLANNING recently and welcomed the two new members, and the Commission discussed COMM. TO HOLD PUB .HEARING Town Houses in Pulaski, Renovation, House Numbering, and also scheduled ON A.J.TOURNEY REQUEST a public hearing for the A. J. Tourney request, for April 12, 1982. Councilman Boyd moved that the Town Council schedule its public hearing on the A. J. Tourney request for April 20, 1982 at 7:00 COUNCIL'S P, M, Motion was seconded by Councilman Neblett, and carried on the HEARING APR,20TH f ollowing vote: John A. Johnston - Aye Pauline G, Mitchell - Aye Robert M. Wallace - Aye C. E.. Boyd, Jr. - Aye Andrew,L. Graham, Jr. - Aye Glen K, Aust - Aye Alma H. Holston - Aye James M, Neblett, Jr. -Aye Councilman Boyd stated the Consolidation Committee would MEETING WITH MUNICIPAL be meeting with representatives of Municipal Advisers on March 4th, and ADVISERS after that hoped to h;~ve a report for Council. FINANCE COMMITTEE Councilman Graham had no further report for the Finance Committee; however, Councilman Graham moved that Council go into Executive Session EXECUTIVE SESSION at the conclusion of business, on a legal and personnel matter. Motion AKSED was seconded by Counc:ilman_ Boyd, and carried. ORDINANCE COMMITTEE Chairman Aust inquired of Town Attorney Moore if the Ordinance for relief of the eld~arly was ready for Council's consideration. Mr. Moore ~, DRAFT COPY presented draft copy of the Ordinance for the Committee and asked that ORD. FOR ELDERLY FOR copies be made available to all members of Council for their consideration. MEMBERS OF COUNCIL: Also draft copies of .a proposed deed for Cemetery Lots; Rules and Regula- ALS 0 CEMETERY DEEDS,. ETC. 7085 March 2, 1982 tions-.f or=the Operation of Oakwood; DakwooTi Annex and the Pinehurst and Pi.'nehurst Addition Cemeteries, were presented by Mr. Moore and asked that copies be made available for all members of Council, The matter of concrete flower boxes was referred to Town CONCRETE Mar-ager'Coake to~be handled adminsstratively, as-was the garbage FLOWER BOXES TO BE HANDLED condition complaint at Second and Lake Streets.- !ADMINISTRATIVELY POLLUTION & SANITATION.COMMITTEE. Chairperson Holston reported on a recent trip to Richmond REPORT ON relative to the-Block Grants Program, and urged members of Council TRIP TO to be alert, and-read the inf ormation being furnished by the League RICHMOND & URGES MEMBERS office relative to Legislature Bills that affect the Town. TO READ GEN.ASSEIrBLY Budget Travel was also discussed by the Council. INFORMATION NOMINATING COMMITTEE Chairperson Neblett presented to Town Attorney Moore a list LIST OF of names of persons to be appointed and re-appointed to the various PERSONS TO BE APPOINTED. Committees of Council by resolution of Council. TO VAR . COMNS , REPORT OF TOWN ATTORNEY Town Attorney Moore presented and read to Council a Resolution authorizing Town Manager Coals to execute on the part of the Town such instruments necessary to carry out the agreement between the Town of Pulaski and the Peppers Ferry Regional Waste- water Treatment `Authority. ADOPTION OF RESOLUTION Councilman-Boyd moved the adoption of the Resolution as AUTHORIZING H, R, COAKE read. Motion was seconded by Councilman Neblett, and carried on the TO SIGN PEPPERS FRY. f ollowing vote: I1V5 TRUMENTS John A. Johnston - Aye Andrew,L, Graham, Jr. - Aye Pauline G, Mitchell- Aye Glen K. Aust - Aye Robert M. Wallace - Aye Alma H,,Holston = Aye C. E. Boyd, Jr.- - Aye James M, Neblett, Jr, - Aye R T'C~1T iTTTf1AT WHEREAS, the Town of Pulaski, VirgiTria, as a member of the Peppers Ferry Regional Wastewater Treatment Authority is re- quired from time to time to execute certain documents required by regulations of th~-State and Federal Government and legal documents necessary to be executed to carry out the directives, of both the Town and the Peppers Ferry Regional Wastewater Treatment Authority, when time is of the essence, and it becomes necessary to execute such instruments without calling special meetings of the Council for the Town; 1 March 2, 1982 NOW,THEREFOE~E, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, meeting in regular session on this 2nd day~of March, 1982, that: (1) H. R. Coake, the Town Manager is hereby authorized and directed to execute bn the part of the Town such instruments as above recited and other like instruments necessary to carry out the agreement between the Town-of Pulaski and the Peppers Ferry Regional Wastewater Treatment Authority and other members of said Authority, when in the judgment of H. R. Coake, Town Manager,. the instrument is necessary and correct and when they have been approved as to content and form by the Attorney for the Town. (2) That tlne direction and authorization set out in (1) above shall not include the execution of any instrument or document requiring the specific approval of the Council of the Town of Pulaski. REPORT OF TOWN MANAGER Town Manager Coake gave a detailed report on the recommenda- tions received from the Virginia Association of Counties - Virginia Municipal League Steering Committee that has been negotiating with Appalachian Power Comp,sny to establish electrical rates for the new REPORT OF TOWN MGR, electric agreements, and the status of the present contracts which the ON APCO RATE INCREASES Town has with APCo. Nh:. Coake advised the present street lighting & RECOMMENDA- agreement is dated October 19, 1979 and extends for a period of ten TION OF years. The Steering Committee recommended that the proposed street STEERING COMMITTEE lighting rates be accepted and the Town. began .paying the new street 708s APCo lighting rates January 1, 1982. PROPOSED CONTRACT Mr. Coake advised that a ten year contract for providing FORMS REF. TO TOWN electrical service to the Town's water and sewer systems is dated September ATTORNEY 7, 1972. The agreement covering the remaining accounts ,expired June 31, 1981. and upon the recommendation of the Steering Committee, the Town began .making paym~:nt, based on the proposed rates for these accounts, on January 1„ 1982. Mr. Coake advised the Steering Committee's Counsel has re- viewed and approved they proposed contract form which will be submitted to each locality by APC o, and recommended this be referred to the Town Attorney for review. Councilman Neblett moved it be referred to flee Town Attorney for review and report t:o Council. Motion was seconded by Councilman Boyd, and carried. Town Managez~ Coake advised that as part of the Housing HOUSING Rehabilitation program,. the Housing Authority recommended that several AUTHORITY RECOMMEND lots be purchased that have abandoned housing located on the property so the PUR. OF LOTS UNDER property may be clearecl and made available as a building site. Thecosts REHABILITATION PROGRAM ~os~r March 2, 1982 for two of the localities that the Housing Authority recommended be purchased and cleared, and to be paid from Community Development Block Grant funds, are: 26 Fayette Street - $1,682.34, and 644 8th Street, NE - $6,223.43. Councilman Neblett moved that payment be made from COUNCIL AUTHORIZ.Community Development Block Grant Funds, to purchase property as outlined PUR . OF TWO LOTS UNDER in the report of Town Manager Coake. Motion was seconded by Councilman HOUSING PROGRAM Boyd, and carried on the following vote: John A. Johnston - Aye Andrew L, Graham, Jr. - Aye Pauline G. Mitchell - Aye Glen K, Aust - Aye Robert M. Wallace - Aye Alma H,,Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye Town Manager Coake reported twenty bids were received on the 1926 American LaFrance fire truck, ranging from $312,00 to the APPROVE HIGH BID FOR 1926 highest bid of $6,363.63 by Albert Biggs of Hyattsville, Maryland. FIRE TRUCK Councilman Neblett moved the highest bid of $6,363.63 for the fire truck be accepted. Motion was seconded by Councilmember Holston, and carried on the following vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell- Aye Glen K, Aust - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye Town Manager Coake advised that the Safety Committee con- sidered the proposal to reimburse Auxiliary Police Officers for their travel. expenses from their home to the Municipal Building., and recommended that he be paid 17G per mile when he uses his personal AUXILIARY POLICE TO RECEIVE 17C car for this transportation when he hss been requested to volunteer PER MILE FOR USE OF PERSONAL his time by the Chief of Police. Councilman Graham so moved, seconded VEHICLE by Councilman Neblett, and carried on the following vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G, Mitchell - Aye Glen K. Aust - Aye Robert M, Wallace - Aye Alma H, Holston - Aye C, E, Boyd, Jr. - Aye James M, Neblett, Jr. - Aye MOTION - Councilmember Mitchell moved that beginning July 1, 1982 COUNCIL SALARY the Council salary for new members elected or thereafter appointed, be TO INCREASE 7-1-82 TO $200.00 per month. Motion was seconded by Councilman Neblett, $ 200.OO~IO . Councilman Wallace made a substitute motion that due to the economy, moved that the salary increase not go into SUBSTITUTE effect until July 1, 1983. Motion was seconded by Councilman Aust, MOTION and the following vote was taken: March 2, 1982 John A. JoYmston - No SUBSTITUTE Pauline G. Mitchell- No MOTION FAILED Robert M. Wallace - aye C. E. Boyd, Jr. - No Andrew L. Graham, Jr. - No Glen K. Aust - aye Alma H. Holston - No James M. Neblett, Jr. - No Motion failed, and vote was taken on the original motion, as follows: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye ORIGINAL MOTION Pauline G. Mitchell- Aye Glen K. Aust - No CARRIED. ON Robert M. Wallace - No Alma H. Holston - Aye SALARY FOR C. E. Boyd, Jr. - ,Aye James M. Neblett, Jr. - Aye COUNCILMEN Motion carried. At 6:45 P. M, on motion of Councilman Neblett, seconded by EXECUTIVE Councilman Boyd, and carried, Council went into Executive Session on a SESSION legal and personnel m~~tter. At 6:55 P. M. Council returned to regular session. Councilman REGULAR Wallace moved that Council adjourn. Motion was seconded by Councilman SESSION Neblett, and carried. ADJOURNMENT APPROVED: Vice Mayor Andrew L. Graham, Jr. ATTEST: ~? ~~ Clerk of C~6uncil 1088