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HomeMy WebLinkAbout11-05-79oss23 Minutes of the regular meeting of the Pulaski Tawn Council held November 5, 1979 at 4:00 P. M. in the Council Chambers in the Municipal Building. There were present: Mayor Raymond F. Ratcliff, presiding. Councilmen: C. E. Boyd, Jr., William A. House, Andrew L. Graham, Jr., James M. Neblett, Jr., Blair B. Brockmeyer, John A. Johnston, Arthur L. Meadows Absent: Councilman Robert M. Wallace Also present: J. E. Marshall, Town Manager Gladys R. Dalton, Clerk H. R. Coake, Assistant Town Manager Visitors: Barbara English, Roanoke Times Dave Vascek, Southwest Times & Rick Kerns, WPUV Mary Cox, President Pulaski Professional & Commercial Associarion, and Member of the Downtown Renovation Comm. INVOCATION - The invocation was given by Councilman Boyd. The minutes of the regular meeting of October 16, special APPROVE meeting of October 19, and October 29, 1979 were approved as recorded. MINUTES Mayor Ratcliff advised Council would be glad to hear the public HEAR at this time. PUBLIC Mary Cox, as a member of the Downtown Renovation Committee and President of the Pulaski Professional & Commerical Association, presented to Council a petition containing 1094 signatures of citizens of the Town PETITION and County of Pulaski, requesting the Pulaski Town Council to act FOR DOWN- TOWN expeditiously in pushing forward the downtown renovation project. The IMPROVEMENTS RECD & petition further stated that the signers were not the operators nor FILED owners of any business in the downtown area, and asked Council to act positively in a position of leadership towards saving the town core from becoming a slum which will result in increased crime, loss of taxes and cause main street to lose its esthetic appearance. Mrs. Cox stated the money allocated by the Town Council and the recent appointment of a Downtown Renovation Committee is greatly appreciated, and asked Council to use the petition in its consideration of the downtown renova- tion project. Councilman Neblett moved that the petition be received and filed and further evaluate the list of names on the petition. Motion was seconded by Councilman Brockmeyer, and carried. November 5, 1979 osb Councilman Graham reported the Utilities Committee met on November 1st at which time a discussion was had regarding the building of the sewer line from Pulaski to the equalization basin near Fairlawn. Mr. Graham stated the Committee was of the opinion that perhaps_ the Town should build the line to Dublin, also own and operate the same, and discuss TOWN with the other members of the Authority the subject of the line from Dublin SHOULD BUILD to the equalization basin. Mr. Graham further advised that more work SEWER LINE FR. PULAS~Iis necessary and that Council should be giving some thought to how the TO DUBLIN project will be financed. Councilman Brockmeyer advised that the Downtown Renovation Committee DOWNTOWN had met twice and good discussions have been had. It was hoped that a C OM . MEETS report can be made at a later date. Councilman Johnston reported the information requested from the Corps of Engineers regarding the Flood Study has been received and is being studied by the Engineering Department at this time. Mr. Johnston stated he had been in contact with Mr. Early relhtive to the cleaning of Peak Creek and received his report that 707 truck loads have been removed from Peak REPORT Creek. Mr. Johnston stated the Town rented a Crance to do this work, as well ON CLEANING PEAK CK. as trucks, in addition to the Town trucks for hauling, and Mr. Early feels we are ahead of the time schedule so far. Mr. Johnston further stated pictures have been made showing the situation, before and after, and it was felt this would be favorable evidence that the Town is trying when we go before the Corps of Engineers. The preliminary costs so far amounts to $8,270. and it was felt the overall cost will not be within the $25,000.00 set by this Council. Councilman House reported that Council needed to appropriate $657.56 to cover the third quarter payment to Virginia Employment Commission COUNCIL for Reimbursable Unemployment Claims paid. Councilman House moved that the APPROPRIATES 3rd QTR. amount of $657.56 be appropriated from General Fund. unappropriated surplus PAYMENT TQ VEC i to Account ~k190-211-6 to cover third quarter payment to V.E.C. Motion was seconded by Councilman Neblett, and carried on the following vote: { Andrew L. Graham, Jr. - Aye William A. House - Aye Blair B. Brockme}e` - Aye C. E. Boyd, Jr. - Aye Robert M. Wallace - Absent Arthur L. Meadows - Aye John A. Johnston - Aye James M.Neblett, Jr. - Aye ~s~~~ November 5, 1979 Councilman Boyd stated there was no report for the Pollution NO REPORT and Sanitation Committee. Mr. Boyd advised that the Committee on ON CITY STUDY Annexation/Consolidation/City Status Study, had met, but there was no report at this time. Councilman Boyd moved that Council go into executive session EXECUTIVE on a personnel and legal matter following the business session of SESSION Council. Motion was seconded by Councilman Brockmeyer, and carried. TO BE HELD Councilman Meadows had no report. Mr. Meadows inquired relative to the status of the property improvements on Maple Street brought to Council's attention some time ago. Councilman Neblett had no report. Mayor Ratcliff advised that because of a change in the regula- NATIONAL tions for the taking of the National Census, the Town Council would CENSUS have an opportunity to review the census taken in the Town of Pulaski. Mayor Ratcliff reported that as directed by the Council, he had talked with Mr. Chaffin Duncan who has offered a portion of his lot near the entrance of Oakwood Cemetery for the purpose of in- MAYOR'S REPORT RE: CONTACT stalling a flag-pole, to see if Mr. Duncan would give the cost of WITH C.DUNCAN & FLAGPOLE the flag-pole. Mayor Ratcliff advised that Mr. Duncan had indicated he would not like to invest a lot of money in this, but would be willing to share in the cost. Mayor Ratcliff stated there is also another plot near this site and the Engineering Department is checking on this, and it may be necessary to take another look at this. There was some discussion among Council as to the proper location for the flag-pole in the Cemetery. Town Manager Marshall advised that only two bids were received as a result of the readvertisement for bids on the I&I Removal project, and these were opened on November 1st. Mr. Marshall stated the two companies bidding were: Underground TV Inspection Service of Durham, N. C., ~i BIDS ON I&I REMOVAL in the amount of $280,979.00; and Bryant Electric Contractors of High & UNDERGROUND TV INSPECTION Point, N. C. in the amount of $291,327.70. Mr. Marshall recommended SERVICE LOW BIDDER that, based on the evaluation of the Town's Engineering staff, a contract be executed with Underground TV Inspection, Inc. of Durham, N. C. in the amount of their bid of $280,979.00 as soon as possible in November 5, 1979 --os~z order that work can begin as quickly as possible. Mr. Marshall advised that the Town has received an ARC Grant in the amount of $207,000.00 for this, and with the utility rate increase adopted by Council which amounts to $7,076.50 per month, assumulated monies as of October amounted to $138,574.11, which should allow for sufficient monies well in hand by June of 1980 for completion of the I&I work. Mr. Marshall advised that in addition the Town would be doing the Walley Road sewer line to the landfill; replacing certain manholes with water proof frames and covers, and the possibility of replacing the line on Randolph Avenue. He estimated the I&I Removal project to cost TOWN MGRS . REPORT ON $278,000.00, and $125,000.00 for the Valley f€~oad, Randolph Avenue and FINANCING I&I REMOVA~eplacement of manhole frames and covers, making a total of $403,000.00. PROJECT He estimated that by June of 1980 there would be sufficient funds available, including the ARC Grant of $402,000.00 to complete this project. Mr. Marshall called Council's attention to the necessity of removing downspouts roof leaders and extraneous or additional water from REMOVAL the sewer system as an item recommended on the I&I evaluation survey OF SURFACE WATERS and is a part of the total requirement of the Town bef ore going to the FR . SEWER Step II Grant level in the Regional Sewage Treatment plant operation. SERVICE OF INSPECTOR Councilman House suggested that the Town secure the services of NECESSARY a full-time inspector who is an expert on the TV camera work. Councilman Graham moved that the Town Manager be authorised to execute the contract with Underground TV Inspection, Inc., of Durham, N. C. CONTRACT TO BE in their bid amount of $280,979..00, low bid received, and come up with EXECUTED a full-time inspector on the TV camera work. Motion was seconded by Councilman Johnston, and carried on the following vote: Andrew L. Graham, Jr., - Aye William A. House - Aye Blair B. Brockmeyer - Aye C. E. Boyd, Jx. - Aye Robert,M. Wallace - Absent Arthur L. Meadows - Aye John A. Johnston - Aye James M.Neblett, Jr.- Aye Town Manager Marshall reported that the Town had recently been ',! advised of the requirement of HUD to audit the Community Development Block MILLER & BISHOB Grants that the Town has received within three years from the time the TO MAKE AUDIT OF grants are received. Mr. Williams has discussed this with our auditors, FED.GRANTS Miller & Bishop, and the first involved a catch-up of the 1976 grant and the estimated cost would be some $800.00 and the possibility that this would include several other grants during the process. c November 5, 1979 ~6~Z~ Councilman House moved that Miller & Bishop be authorized to make an audit of the Community Development Block Grants received by the Town at an estimated cost of $800.00. Motion was seconded by Councilman Neblett, and carried on the following vote: Andrew L, Graham, Jr. - Aye William A. House - Aye Blair B. Brockmeyer - Aye C. E. Boyd, Jr. - Aye Robert M. Wallace - Absent Arthur L. Meadow$ - Aye John A. Johnston - Aye James M. Neblett, Jr.- Aye With regard to attending the Virginia Municipal League regional meetings, Council was of the opinion that an effort be made to ascertain VA. MUNICIPAL LEAGUE MEETING which meeting the State representatives for this area will be attending, IN THIS AREA and then Council plan to attend that meeting. Town Manager Marshall gave a full report to Council on the meeting held October 20th of the Downtown Renovation Committee, with Dan Rooker in attendance. Mr. Marshall advised that the Committee recommended that the Chairman present to the Council the scope of work and statement of purpose in an attempt to obtain Council's approval on two items, as follows: First, that Council approve the concept and idea of retaining COUNCIL APPROVES RECOMMENDATIONS outside expert help in preparing a master plan with working drawings, OF DOWNTOWN RENOVATION specifications and cost estimates, or simply stated, the Committee COMMITTEE would like to have the approval of Council in obtaining outside help. Second, the Committee would also like to recommend they be authorized by the Council to request proposals from selected firms that are familiar with this type work in order that a final selection might be recommended to the Council and plans and specifications work begun by the Consulting Firm as expeditiously as possible. Councilman Neblett moved that the two recommendations from the Downtown Renovation Committee, and presented to Council by its Chairman, be accepted and approved. Motion was seconded by Councilman Brockmeyer, and carried on the following vote: Andrew L. Graham, Jr. - Aye William A. House - Aye Blair B. Brockmeyer - Aye C. E. Boyd, Jr. - Aye Robert M. Wallace - Absent Arthur L. Meadows - Aye John A. Johnston - Aye James M.Neblett, Jr. - Aye EXECUTIVE At 5:45 P. M. Council went into executive session. MEETING os;.~: ... November 5, 1979 At 6:37 P. M. Council returned to regular session and Mayor Ratcliff ADJOURNMENT inquired if there was other business to come bef ore the Council. There being none, at 6:38 P. M. Councilman Johnston moved, seconded by Councilman Neblett, that Council adjourn. Motion was carried. APPROVED: ATTEST: ~/ ~Li ~ ~ ~ ~~~/' ~~ ,~ ~ (~ Clerk of ouncil 1