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HomeMy WebLinkAbout11-06-78632 Minutes of the regular meeting of the Pulaski Town Council held November 6, 1978 at 4:00 P. M. in the Council Chambers in the Municipal Building. There were present: Mayor Raymond F. Ratcliff, presiding. Councilmen: Robert M.;Wallace, Blair B. Brockmeyer, William A. House, John A. Johnston, James M. Neblett,. Jr., Arthur ,L. Meadows, Andrew L. Graham, Jr. Absent: Councilman C. E. Boyd, Jr. Also present: Town Manager: J. E. Marshall Clerk: Gladys R. Dalton Visitors: Ghas. Hite,,Roanoke Times Jane Graham, WPUV Radio Station Dave Vascek, Southwest Times Approximately ten or more citizens The invocation was given by Councilman House. The minutes of October 16th and October 17, 1978 were approved as recorded. Mayor Ratcliff advised that as had been advertised the Council would now hold a public hearing on the application of Mrs. Oakley Cole for permission to place a mobile home at the corner of 16th Street and Randolph Avenue, and inquired if there was anyone PUBLIC HE-present who wished to speak on this subject. ARING ON COLE TRAILER No one spoke and Mayor Ratcliff called on Town Manager APPLICATION - Marshall for a report and recommendation. Town Manager Marshall advised that the Engineering Department PERMIT DENIED has contacted as many of the people in the area as possible, either in person or by phone or by letters sent to their last known address, and received 27 objections. Only nine of the ones contacted offered no objections. It was further stated that on December 2, 1969 Council held a public hearing on an application of Jerry Smith to place a mobile home at this same location, which application was denied because of the numerous objections from adjacent property owners. Mr. Marshall further stated the lot contains only 7,503 square feet and the minimum requirement is 10,000 square feet, but that the lot was subdivided bef ore the adoption of the minimum requirements came into existlnce. Mr. Marshall stated the Town has now received a petition containing thirty-one (31) signatures of adjacent property owners wko oppose the granting of the permit, and based on the number of objections received, recommended that the permit be denied. November 6, 1978 6329 Councilman Graham moved that the application of Mrs. Cole for a COLE TRA~LER trailer permit be denied. Motion was seconded by Councilman Brockmeyer, APPLICATION DENIED and carried on the following vote: Andrew L. Graham, Jr. - Aye William A. House - Aye Blair B. Brockmeyer - Aye C. E. Boyd, Jr. - Absent Robert M. Wallace - Aye Arthur L. Meadows - Aye John A. Johnston - Aye James M. Neblett, Jr.= Aye Mayor Ratcliff advised that Council would hear the public at this time. As a member of the New River Valley Transportation Committee, Mr. William Hickam, Jr., advised that the statistical report of the HICKAM PRESENTS Committee is now complete. Mr. Hickam gave a report to Council as well TRANSPORTATION REPORT as figures as to the number of persons in Pulaski County alone who were in need of some type of transportation. Mr. Hickam also stated this could well develop into a necessary program in times of fuel shortages as well as for persons who do not own any type of trans- , poetation; also for the aged or handicapped persons. Mr. Hickam stated '~ the primary effort is to try and get some vehicles off the Highways. No action was taken by Council. Mayor Ratcliff advised the next item on the agenda was a request BROCKMEYER by Councilman Brockmeyer for a discussion of the Policeman's Bill of ASKS F DISCUSS ON Rights. OF POLx MAN BILL O1~ IGHTS Councilman Neblett stated this matter had been in the Councilas craw for a long time and he felt it was time to get this matter MOTION TO cleared up., Mr. Neblett moved that we extend Chief Childress' EXTEND ~ HIEF CHILDR~~S appointment to July, 1980. Motion was seconded by Councilman Meadows. APPOINTMENT TO JULY 1980 A lengthy discussion f'ollawed between the members of Council con= cerning Chief Childress and the operation o£ the Police Department DISCUS ON FOLLOW under his leadership.. It was also stated by one member that the Town ~ Chanter states the Chief of Police is under the Town Manager and if i Council needs to change the Ghief, then the Town Manager should come forward and advise Council. There was also some reservation on the part ~~ of some members of Council about voting on t he issue without a full Council in attendance. Councilman Wallace moved that the matter bef ore Council be tabled - WALLA MOVES CHILD SS to supercede all other motions made. Motion was seconded by Councilman MATTE BE TABLED, Brockmeyer, and the following vote was taken: MOTION AILED 6330 November 6, 1978 Andrew L. Graham, Jr. - No Blair B.;Brockmeyer - Yes Robert M. Wallace - Yes John A. Johnston - Yes The substitute motion failed. William A. House - No C. E. Boyd, Jr. - Absent Arthur L. Meadows - No James M. Neblett,Jr.-No The following vote was then taken on the original motion of CHIEF CHILDRESS TERM EXT. TO JULY, 1980 ON 4-3 VOTE Councilman Neblett that Council extend .the appointment of Chief Childress to July, 1980: Andrew L. Graham, Jr. - Yes William A. House - Yes Blair B. Brockmeyer - No C. E. Boyd, Jr. - Absent Robert M. Wallace - Abstained Arthur L. Meadows - Yes John A. Johnston - No James M.Neblett, Jr .- Yes The count was 4-3 in favor of extending the appointment of Chief Childress to July, 1980. Councilman Wallace moved that the Chief of Police meet with the Town Manager at least once a week to straighten out anything CHIEF CHILDRESS TO WORK WITH that is detrimental in odert that we can have a stronger organization. TOWN MGR . It was the consensus of Council that, if necessary, the Chief of Police meet with the Town .Manager more often than once a week. Mayor Ratcliff advised that since there were persons present who are interested in hearing any report the Council may have regarding the Flood Plain Study, called on the Chairman of the FLOOD PLAIN STUDY - REPORT Land and Buildings Committee to give his report first under the & RECOMMENDA- TIONS OF Town Council business. COUNCILMAN JOHNSTON As Chairman of the Land and Buildings Committee, Councilman Johnston reported that the Committee had met and dicussed developments relative to the Flood Plain Study since the matter was discussed vy Council. Mr. Johnston stated the Committee looked at the needs of industrial, commercial development as well as residential concerns regarding the flood plain area and the possi- bility of FIA Insurance. Mr. Johnston stated the Committee also considered the recommendation of Wiley & Wilson concerning the review of data furnished by the Corps of Engineers, in which they (Wiley & Wilson) recommended that the Town either submit the second map they have prepared for the Town, or the possibility that the Town undertake a rather expensive study to narrow the flood plain.. and flood fringe area even more, with a rather slim chance of success if the Town goes in that direction. Mr. Johnston J COUNCILMAN JOHNSTON'S REPORT AND November 6, 1978 s~~~ stated the Committee looked at a review of town engineering studies recently made whereby several of the principle cross sections as defined by the Army Corp.cf Engineers were resurveyed. He stated these surveys were actually taken, whereas many of the figures used by the Army Corp of Emgineers were taken from an aerial map, and that after taking these surveys it was found that no material differences could be found, - that is no material differences were found, on the whole, some were in favor of the Town by reducing the flood plain area, while some were not in the Town's favor. Mr. Johnston stated these were actual in-the-field measurements made by the Town Engineering Department as had been suggested by Mr. Doug. Wright, a Consulting Engineering for Wiley & Wilson, in order to see RECONIlNE~iDATIONif some real difference did exist which might warrant a larger and more exrensive study. White these figures did not indicate any RE: FLOOD PLAIN significant difference, they have been submitted to Wiley & Wilson STUDY for another computer run to verify their significance. Councilman Johnston stated as a result of the meeting,~the 1 Committee recommends that Council take no action on applying for acceptance on the second recommended map or take any action on the acceptance or rejection of the FIA program at this time. Further, that no further Town expenditures be undertaken at this time for additional engineering studies of a survey-nature 1 type. However, should any of the private interests feel strongly that further studies of this nature would result in an improvement of the flood plain map (2nd map) that they be allowed to submit to Council a plan for additional study to be made within 60 days or by January 16, 1979 at no cost to the Town other than any in-house cooperation that could be provided. Further, that depending on any action resulting from the above recommendation (~~2) Council consider within a six months period (or before) passage of a motion that would deal with the submission of the second Wiley & Wilson flood plain map ~~ to the ~ IA. Mr. Johnston stated the Committee's fourth recommendation to the Council was that the Mayor or the Town Manager be instructed ', to request the State Water Control Board to undertake an economic { study to assist Council to see what the economic consequences would be 6332 November 6, 1978 in regard to the acceptance of either map which has been submitted to Council, and the impact of the Town's acceptance or rejection of the FIA program. Mr. Johnstated he had learned recently that an economic impact study of flood insurance was undertaken for Winchester, Virginia by the State Water Control Board. Councilman Johnston moved that the Mayor or Town Manager request the State Water Control Board to do an economic study REQUEST STATE WATER CONTROL of the proposed Flood Insurance Program f or the Town of Pulaski. BD . FOR ECONOMIC STUDY Motion was seconded by Councilman Graham, and carried on the follow- OF FLOOD INS . PROGRAM ing vote: Andrew L. Graham, Jr. - Aye William A. House - Aye Blair B. Brookmeyer - Aye C, E. Boyd, Jr. - Absent Robert M. Wallace - Aye Arthur L. Meadows - Aye John A. Johnston - Aye Jsmed M.Neblett, Jr.Aye Councilman House moved that. the matter of the Flood Insurance Program be placed on the Agenda of Council's first FLOOD INS . FROG, TO BE ON meeting in March of 1979. Motion was seconded by Councilman AGENDA Brookmeyer, and carried on the following vote: Andrew L. Graham, Jr. - Aye .William A. House - Aye Blaid B. Brookmeyer - Aye C. E. Boyd, Jr. -Absent Robert.M. Wallace - Aye Arthur L. Meadows -Aye John A. Johnston - Aye James M.Neblett, Jr. Aye Councilman Graham reported that the Utilities Committee had met and considered the estimates submitted by the Engineering PLANS & SPEC- IFICATIONS FOR Department for the replacement of a water line on Taylor Street, TAYLOR WATER LINE EXT. TO to correct a pressure problem. Mr. Graham stated the low estimate, BE SUBMITTED TO COUNCIL $9,163.22, was recommended by the Committee and in all probability no work could be started on the project until the first of the year. Councilman Graham moved that on this basis the necessary plans and specifications be completed and submitted to the Finance Committee bef ore construction begins. Motion was seconded by Councilman Neblett, and carried on the following vote: Andrew L. Graham, Jr. - Aye William A. House - Aye Blair B. Brookmeyer - Aye C. E. Boyd, Jr. - Absent Robert M. Wallace - Aye .Arthur L. Meadows - Aye John A. Johnston - Aye James M. Neblett,Jr.- Aye Councilman Graham also reported that the Committee con- sidered the construction of the Windsor Avenue sewer line, which PLANS & SPECS. had been estimated to cost $31,853.45. Mr. Graham stated there TO BE PRESENTED TO COUNCIL PRIOR are certain right-of-ways or easements to be secured, and it was TO SEWER LINE EXT. TO the recommendation of the Committee, and he so moved that the WINDSOR CIRCLE November 6, 1978 63.33 Town Manager and staff finalize the plans and specifications as well as necessary field work for obtaining the easements, all of which are to be brought back t~ the Council. Motion was .seconded by Councilman Brockmeyer, and carried on the following voter Andrew L. Graham, Jr. Blair B. Brockmeyer - Aye - Aye William A. House - C. E. Boyd, Jr. - Aye Absent Robert M. Wallace - Aye Arthur L. Meadows - Aye ,John A. Johnston - Aye James M. Neblett,Jr. Aye Councilman; Graham reported that just today he had been involved in a three-way conversation with Town Manager Marshall and Conrad Dodl of Wiley & Wilson and himself discussing the completion of the Facility Plan for the Town of Pulaski Sewage Treatment Plant. Mr. Graham stated that, he thought it was a very productive conversation in that it was pointed out to Mr. Dodl that the Council is quite anxious to complete the Facility Plan; however, they do need to have the information REPORT ON submitted to the State in order that they can proceed with the COMPLETION completion of the Plan a OF FACILITY It is his understanding that the information should be forth- phi coming bef ore the end of the week of November 6th at which time there may be a special called Council meeting to authorize the Town Manager to instruct the Engineers to proceed with the completion of the Facility Plan based on the amount of money made available by the State under the Supplemental Grant for the completion of the Facility Plan. Councilman Brockmeyer,. brought to the attention of Town Manager MAINI~FINANC E OF SPRICE ST. Marshall a call he had received from a resident on Spruce Street ALLEY BET. regarding the maintenance of this street; and questioned if there had LAKE ST . & PULASI~I TER. ever been an alley or street between Pulaski Terrace and Lake Street. Councilman Wallace brought t.o the attention of Town Manager, the following street matters: Dr. signs on Third Street; Changing of reading of free parking signs in downtown area; .Sidewalk condition on Fourth Street and condition of concrete i n alley back of buildings on Main REPORT OF STRE~T Street next to Peak Creek - all of which were Administrative matters. COMMITTEE CHAIRMAN WALLACE Councilman House stated the current budget carries an account j j- ~~4064 in the amount of $20,OOOfor snow removal, and in view of the high cost of salt used in .snow removal, it appeared that an additional $15,000 would be necessary. Mr. House moved that the additional 6.33. November 6, 1978 $15,000 necessary for snow removal be appropriated from Revenue Sharing to Revenue Sharing Expenditure Account ~~4064. APPROPRIATIONS FROM REV. SH. Motion was seconded by Councilman Neblett, and carried on the FUNDS AND RE- IMBURSEMENT f ollowing vote: TO GEN. FUND Andrew L. Graham, Jr. -Aye William A. House - Aye Blair B. Brockmeyer - Aye C. E. Boyd, Jr. - Absent Robert,M. Wallace - Aye Arthur L. Meadows - Aye John A. Johnston - Aye James M.Neblett,Jr.- Aye - Councilman House moved that Council-approve the expense of $35,000 for snow removal. Motion was seconded by Councilman Neblett, and carried on the follow ng vote: Andrew L: Graham, Jr. -Aye William A. House - Aye Blair B.,Brockmeyer - Aye C. E. Boyd, Jr. - Absent Robert M. Wallace - Aye Artnur L Meadows - Aye John A. Johnston - Aye James M.Neblett,Jr- Aye Councilman House moved that the Town Treasurer be authorized to reimburse the General Fund for actual expenditures previously appropriated from Revenue Sharing Funds in the following amounts and accounts: ~~4032 - Street Materials $ 27,335.15 ~~4038 - Sidewalk, Curb & Gutter 120.80 ~~4041 - Pumping Station Screen (Bldg.) 598.90 ~k4045 - Radio Equipment Fire Dept. 382.10 ~k4047 - Landfill Grading & Seeding 739.86 ~~4073 - Fire House Rood replacement 160.00 ~~4075 - Salt Storage House 6,334,98 Motion was seconded~by Councilman Meadows, and carried on the following vote: Andrew L. Graham, Jr. -Aye William A. House - Aye Blair B. Brockmeyer: - Aye- C. E. Boyd, Jr. - Absent Robert M. Wallace - Aye Arthur L.Meadows - Aye John A. Johnston - Aye James M.Neblett,Jr. Aye Councilman House moved that credit balances in Revenue Sharing CREDIT Account Nos. 4045 - Police Cars $2,216.60; ~~4060 - Fire Tower BALANCES IN REV. SH. $6,400.34; #k4066 -Fire Chief Vehicle $295.25 and ~k4071 - Road ACCOUNTS TO BE REFUNDED Grader $1,400.00 be refunded to General Fund for previous GENERAL FUND over reimbursements caused by sale 'of vehicles and equipment. Motion was seconded by Councilman Meadows, and carried on the following voter Andrew L. Graham, Jr. -Aye William A. House - Aye Blair B. Brockmeyer - Aye C. E. Boyd, Jr. - Absent Robert M. Wallace - Aye Arthur L.Meadows - Aye John A. Johnston - Aye James M.Neblett,Jr.- Aye a7M7 November 6, 1978 Councilman House stated that the Town had received $6,184.00 Anti-Recession Funds for the collection of taxes and it was now GEN FUND mecessary to reimburse the. General Fund for expenditures previously TO BE RE- imbursre f or appropriated to Account ~~5002 - Financial Administration. Mr. House ANTI- ESS- ION F S moved that the General Fund be reimbursed from the Anti-Recession Fiscal Assistance Fund, Account ~~5002 - Financial Assistance - the sum of $1,281.95. Motion was seconded by Councilman Meadows, and carried "i on the following vote: Andrew L. Graham, Jr. - Aye William A. House - Aye Blair B. Brockmeyer - Aye C. E. Boyd, Jr. - Absent Robert M. Wallace - Aye Arthur L. Meadows - Aye John A. Johnston - Aye James M. Neblett,Jr. - Aye Councilman Meadows had no report from the Ordinance Committee CONG~SITION ON Councilman Meadows inquired of Town Manager Marshall relative DILLC~N STREET & LEAF to the congestion on Dillon Street, about which he had received some PICKUP calls. Also Mr. Meadows asked if the leaf pick-up had begun and if it was possible to have some type of schedule on this project. Councilman Neblett had no report. Town Manager Marshall reported that bids were opened on November 3, 1978 for the Thaxton Road water line which is part of the Community Development Biock Grant from HUD. Mr. Marshall stated Prillman and PRILLMA~N & Pace, Inc. of Martinsville, Virginia was low bidder (131,015.00). Mr. PAGE, ANC. LOW D D Marshall further stated the estimated cost of the project by Wiley & ON THt~ ON RD. WE'~ ER Wilson was $164,900.00 and he recommended to Council that the low PROJECT' - bid of $131,015.00 be accepted, upon the recommendation of the MAYOR TO SIGN CONTRACT Engineering Department and Wiley & Wilson, subject to approval of the Contractor by the Department of Housing and Urban Development. Mr. C Marshall stated with the difference in the low bid and the Grant, ~~ it was hoped that the Highland Terrace tank could be installed. 'i Councilman Graham moved that the Mayor be authorized to execute a contract with the low bidder, Prillman & Pace, Inc. for this water line project. Motion was seconded by Councilman House, and carried on the following vote: Andrew L. Graham, Jr. - Aye William A. House - Aye Blair B. Brockmeyer - Aye C. E. Boyd, Jr. - Absent Robert M. Wallace - Aye Arthur L. Meadows - Aye John A. Johnston - Aye James M.Neblett,Jr. - Aye November 6, 1978 ~~~~ Town Manager Marshall advised Council that the Town of Pulaski had received Community Development Block Grant in the amount of $250,000.00 for the rehabilitation of substandard owner occupied houses in the Town of Pulaski, and upon second advertisement for bids, received a bid from the New River Valley Improvement Company in the amount of $35,470.00 for MAYOR AUTHORIZED rehabilitation of three homes, namely: Pickett, Cook and Wroten TO SIGN CONTRACT WITH NEW RIVER Houses. Mr. Marshall stated grant was issued to the Town of Pulaski HOME IMPROV. and not the Housing Authority and it was now necessary for the Mayor FOR REHABILITATION OF SUBSTANDARD to execute the contract with New River Valley Improvement Corporation HOMES on behalf of the Town. Councilman House moved that the Mayor be authorized to execute the contract between the Town of Pulaski and the New River Valley Home Improvement Corporation. Motion was seconded by Council- man Brockmeyer, and carried on the following vote: Andrew L. Graham, Jr. -Aye William A. House - Aye Blair ~,. Brockmeyer - Aye C. E. Boyd, Jr. - Absent Robert M. Wallace - Aye Arthur L. Meadows - Aye John A. Johnston - Aye James M.Neblett,Jr. - Aye Town Manager Marshall reported that at the request of the Town ,, State Water Control Board staff from Roanoke and representa- HEALTH OFFICIAL tive from the Health Department in Abindgon had reviewed the entire TO REVIEW OPERATION Or' operation of the Town's Sewage Treatment Plant .including the problems SEWAGE TR,PLT. RE: ODOR that had been complained about the odor from the plant.. Mr. Marshall stated. copies of their report had been furnished to the Mayor and members of Council, and the six recommendations as contained in the report are being implemented by the plant personnel. In following up a request from residents of Fayette, Howard and Clark Streets as well as Case Knife Road for Cable TV service, CABLE TV Town Manager. Marshall advised contact with the Cable TV Company EXTENSION POLICY was made amd a letter had been received from Mr. Randles, its. 'NOT ON FILE, REF. TO TOWN General Manager setting out the position. of the Company, as contained ATT . FOR CONTACT in its Extension. Policy.. Mr. Marshall stated after checking the files it appears the Town has never received an Extension Policy from the Cable Company, and he recommended that the matter be ref erred to the Town Attorney for contact with the Attorney for the Cable TV Company. November 6, 1978 63'7 In the absence of Councilman Boyd, Chairman of the Pollution TIRE SLICER and Sanitation Committee, Town Manager Marshall reported the Public & DUMPSTER Works Department is continuing the dumpster survey; that information REPORTS is still being developed with regard to the fire slicer and landfill user charge. Town Manager Marshall reported that two proposals had been received for the codifying of the Business and Professional License for the Town, one from Municipal Corporation in Florida, and one from Michie Company in Charlottesville, the latter being the low MICHIE CO. Proposal. Mr. Marshall stated the current budget has an appropriation TO CODIFY of $4,000 for this project, and it was now planned to have Michie .BUSINESS & PROFE55IONAL LICENSE submit a draft in order that the entire Council will be able to review the rate structures based on what is allowed by State Law and make whatever adjustments are necessary and desirous on the part of the Council, which would allow Council to have set all rates before the next business and professional license period year begins. GUIDELINES As had been requested by Council, Town Manager Marshall sub- FOR SEL$CTION ~, MEM~ S mitted to Council a draft of Guidelines for Council in the selection TO VAR US of members to the various Committees and Commissions for the Town of COMMIT ES Pulaski, for their consideration and review. Councilman Neblett moved that the Guidelines as submitted by Town Manager Marshall be received and made a part of the record of this meeting. Motion was seconded by Councilman Meadows,. and carried. Town Manager Marshall advised Council that the Beautification BEAUTIFICATICQommittee has been very active in working on various projects for the COMMI'~ EE RECOG~i ZID beautification of the Town, and there were several projects Council FOR E~' ORTS IN BE~ TI- FYING' should be aware of which are now pending. .Sketches were"presented of TOWN I the entrance sign to be placed on Route 11 near the entrance to the Pulaski Community Hospital; Fountains to be installed in Peak Creek, 1 and Gazebo for Jackson Park. Councilman Neblett moved that Council recognize the ingenuity and concept of the Committee in their endeavors. Motion was seconded by Councilman Johnston, and carried. 6 ~ 3 ~ November 6 , 1978 Town Manager Marshall made a brief financial statement concerning a recent financial report of October 30, 1978. It TOWN MGR . STATE- MENT ON TOWN'S was suggested that Town Finance Director, Roger Williams, keep FINANCES - R.WILLIAMS TO the Council advised of finances by making his reports to Council. KEEP COUNCIL ADVISED BY REPORTS At 6:45 P. M. Councilman Neblett moved that Council adjourn. Motion was seconded by Councilman Wallace, and carried. APPROVED: -~ '' ( ,v Mayor Ratclif N ATTEST Clerk of Council [] J