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HomeMy WebLinkAbout09-06-776059 Minutes of the regular meeting of the Pulaski Town Council held September 6, 1977 at 4:00 P. M. in the Council Chambers in the Municipal Building. There were present: Mayor Raymond F. Ratcliff, presiding. Councilmen: Andrew L. Graham, Jr., John A. Johnston, Blair B. Brockmeyer, William,A. House, Arthur L. Meadows, James M. Neblett, C. William Hickam, Jr. Absent: Councilman Bob J. Clark Also present: Town Manager: J. E. Marshall Clerk: Gladys R. Dalton Town Attorney: Garnett S. Moore Visitors: Jane Graham, WPW Radio Station Viki Futrell, Southwest Times Charles Hite, Roanoke Times & World News The invocation was given by Councilman House. The minutes of the regular meeting of August 16th and special meeting of August 23rd, 1977, were approved as recorded. Mayor Ratcliff advised this is the time and place, as advertised in the local newspaper, to consider the application of Calvin Duncan to place a mobile home on Herron Street. Town Manager Marshall advised that since submitting his report to the Council on last Friday, the Attorneys in the recently instituted Court proceedings relative to the question of ownership of this lot, CALVIN DUNCAN have requested that Council forego any consideration on the trailer TRAILER APPLICATION application until the question of the ownership can be solved. Mr. TO BE HELD IN ABEYANCE Marshall stated that after this question has been resolved, the proper public notice can be again placed in the local newspaper to hold a public hearing on the application. Annie Byrd presented to Council a petition which she had obtained from adjacent property owners of the lot on Herron Street, in which petition they stated they opposed the placing of a mobile home at this PETITION location. Mayor Ratcliff recommended that the petition be filed to be OPPOSING C.DUNCAN considered at any other public hearing on the trailer application. How- TRAILER RET. TO ever, Council later felt that the petition should be returned to Mrs. MS . BYRD Byrd until such time as another public hearing is held. The petition was returned to Mrs. Byrd. PUBLIC Town Manager Marshall stated that at the August 16th meeting of HEARING ON DANCE HALL Council, it was recommended that a public hearing be held on September APPLICATION RESCHEDULED 6th to consider the application of Moses Webb, Jr. and Oscar M. Smith 6060 September 6, 1977 for permission to operate a dance hall at 170 West Main Street. Mr. Marshall stated that due to an oversight the public hearing notice was not placed in the newspaper, and recommended that the hearing be rescheduled for September 21, 1977 at 7:00 P. M. Councilman House so moved, and the motion was seconded by Council- man Brockmeyer, and carried. Councilman Hickam reported that the Street Committee met last week with Mr. Ginsburg of the Macgill Village Corporation, and looked at the driveways in the Macgill Village.. Mr. Hickam stated the Committee had not come to any consensus at this time and had no recommendation to make to Council. Mr. Hickam further stated that the map of the Macgill Village calls these areas drive- STREET COMM. MET WITH wa s and it y ' would a ear there is no obli ation pp g on the part of the GINSBURG- MACGILL VIL. Town to"take these into the Town's street system. He stated it OWNER RE: DRIVEWAYS & appears that Floyd Lane is the only street in the Village which has REF. TO ST. been dedicat ed and for which the Town would be re sponsible for COMM. FOR REPORT TO COUNCIL maintenance. Council discussed this matter briefly and during this discussion Town Attorney Moore advised that the recording of the map of the Village included the dedication of the driveways. Councilman House moved that the matter be referred to the Street Committee for a recommendation, as well as to advise Council if these so-called "driveways" would qualify for State assistance. The motion was seconded by Councilman Brockmeyer, and carried on the following recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham, Jr. - aye Bob J. Clark - absent Blair B. Brockmeyer - aye Arthur L. Meadows - aye John A. Johnston - aye James M. Neblett - aye Councilman Graham reported the Utilities Committee has not met, and therefore had no report. Mr. Graham asked Town Manager Marshall for a report on the status of the Town's commitment on the Wastewater Treatment Plant. Town Manager Marshall advised there has been no further TOWN MGRS. inf ormation since his report to Council of August 16th - approval by REPORT ON the State Water Control Board has been submitted to EPA and a request SEWAGE TRM. PLANT ~os1 September 6, 1977 that the scope be expanded and the cost theref ore be increased for the Step I Grant. He further stated the town is waiting on the approval of the request by EPA as well as a determination of the cost overrun matter. Councilman Brockmeyer had no report. Councilman Johnston had no report. Councilman Johnston asked Town Manager Marshall for a status report on the Senior Citizen Center. Town Manager Marshall reported that CETA forms approving the town's application for funds to cover the labor in the renovation of the old municipal building have been received - this being in addition to REPCRT ON the grant to remodel the building. He further stated there are certain CETA FUNDS FOR CETA guidelines which must be followed in the hiring of people for SENIOR CITIZEN this work and these steps are being taken with the Virginia Employment CENTER Commission. He stated some work has begun, and a request for an ex- tension of time to December 31, 1977 has been made. Mr. Marshall stated he felt all the work would be completed by December 31st of this year. Councilman House had no report. Councilman Meadows had no report. At the approval of the ORDINANCE Ordinance Committee members, Councilman Meadows asked they meet at COMMITTEE SCHEDULE 5:00 P. M, on Tuesday, September 13th. MEETING Councilman Neblett had no report. Town Attorney Moore advised that there were two legal matters TOWN ATTY. which he must discuss with the Council in an executive session at the REQUEST EXECUTIVE close of the regular meeting. SESSION Town Manager Marshall reported that five (5) bids were received and opened on August 19, 1977 for the different projects to REPORT ON BID OPENIN RE: $220,0 be constructed under the $220,000 Community Development Block Grant, the G high being $439,617.70 and the low of $265,033.62. He stated the low 00 GRANT FOR bidder was H. T. Bowling, whose bid of $265,033.62 was in excess of the SEWER LINE CONSTRUCTION Grant by $45,033.62. Mr. Marshall stated the Engineering Department H.T.BOWLING made a study of the services which could be eliminated within reason " LOW BIDDER and the net effect of this review was that $39,578.26 was eliminated X062 September 6, 1977 from the contract leaving an excess of $5,455.36 for the con- struction of the lines plus the salary of the inspector of $7,280.00 - making a total of town funds needed in the amount of $12,735.36, which he recommended be paid out of the appropriated line item in the Sewer Fund for the extension of mains and studies. Councilman Graham moved that a Special Meeting of Council SPECIAL MEETING TO ADOPT RESOLU- TION RE: EXECUTION OF CONTRACT WITH BOWLING be held at 12:00 Noon on September 8, 1977 for the purpose of adopting a Resolution directing the execution of a contract with the low bidder, H. T. Bowling. The motion was seconded by Council- man House, and carried on the following recorded vote: C, William Hickam, Jr. - aye William A. House - aye Andrew L. Graham, Jr. - aye Bob J. Clark - absent Blair B. Brockmeyer - aye Arthur L. Meadows - aye John A, Johnston - aye James M. Neblett - aye Town Manager Marshall reported that the Planning District Commission at their July meeting adopted a resolution designating NRVD DESIGNATED the New River Valley Planning District as a solid waste planning PLANNING AGCY. region and the Commission as the Planning Agency. He further stated FOR SOLID WASTE PLANNING a copy of that resolution was forwarded to the Town in which concurrence COUNCIL ADOPTS is requested. Town Manager Marshall presented to Council a RESOLUTION resolution in which Council concurs in the designation of the New River Valley Planning District as a solid waste planning region and the Planning District Commission to be the agency that will prepare said retional solid waste plan. Councilman House moved the adoption of the resolution. The motion was seconded by Councilman Graham, and carried on the following recorded vote: C. William Hickam, Jr. - aye William A, House - aye Andrew L, Graham, Jr, - aye Bob J. Clark - absent Blair B. Brockmeyer - aye Arthur L. Meadows - aye RESOLUTION John A. Johnston - aye .James M. Neblett - aye (See insert - RESOLUTION AS ADOPTED BY THE COUNCIL) Town Manager Marshall reported that as requested by the Council at a recent meeting contact had been made with the Cable TV Franchise holder, Dublin Associates, and outlined to them specific questions as well as requested from them a progress TV CABLE report on the status of the system in Pulaski. Mr. Marshall REPORT OF STATUS OF stated copies of the requested information and answers sub- SYSTEM witted by Wm. F, Randles, Partner of Dublin Associates, had been furnished to the members of Council and Mayor Ratcliff. 1 INSERT - Sept. 6, 1977 - RESOLUTION AS ADOPTED BY COUNCIL RESOLUTION WHEREAS, the Town of Pulaski has for some months been con- cerned about the problem of solid waste disposal and has theref ore encouraged the idea of developing a regional solid waste plan, and WHEREAS, the Planning District Commission has agreed to accept responsibility as the agency to prepare such a solid waste plan and serve local governments in the region in planning and program- ing litter control activities, and WHEREAS, by Letter from the Town Manager of Pulaski, dated January 5, 1977 such an idea was suggested in view of the ever growing problem of solid waste disposal. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE Town of Pulaski, meeting in regular session this 6th day of September, 1977, that said Council concurs in the designation of the New River Valley Planning District as a solid waste planning region and the Planning District Commission to be the agency that will prepare said regional solid waste plan. ADOPTED this 6th day of September, 1977, by recorded vote of GAUncil as follows: C. William Hickam, Jr. Andrew L. Graham, Jr. Blair B. Brockmeyer John A. Johnston APPROVED: ATT T: i~ ~~~"__` William A. House ~^ ~~ Bob J . C 1 ark ~~' abs7t~"-"' Arthur L. Meadows ~- ~- James M. Neblett ~r ~- 'SOWN PULASKI, VIR NTA yor 1 September 6, 1977 603. It was the consensus of Council that requests should be made of the Cable Company for progress reports from time to time. Town Manager Marshall reported that the Recreation Committee, Town Manager and Director of Recreation had met recently at which time the matter of rewriting the sections of the Town Code that refer to the Recreation Commission be brought into the proper prespective. He further stated a draft was prepared and presented to the Committee REWRITING OF SECTIONS which was reviewed by the Committee; copies of same having been TO TOWN RECREATION furnished to members of Council. Town Manager Marshall recommended COMMISSION REF. TO that the Town Attorney be authorized to prepare the proper ordinance ORDINANCE COMMITTEE for Council's adoption concerning this matter. Councilman House moved that it be referred to the Ordinance Committee for recommendation to the Council. The motion was seconded by Councilman Brookmeyer, and. carried on the following recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham, Jr. - aye Bob J. Clark - absent Blair B. Brookmeyer - aye Arthur L. Meadows - aye John A. Johnston - aye James M. Neblett - aye Town Manager Marshall reported that another item which was discussed at the Recreation Committee meeting was the matter of establishing entrance fees for each team in the adult basketball and RECOMMEND $100.00 softball programs, and the Committee recommended to the Council that FEE FOR SOFTBALL the entrance fee be set at $100.00 per team for adult basketball and AND BASKET- BALL a fee of $100.00 for adult softball teams. It was the feeling of the Committee these fees should be set at this time which would allow the teams plenty of time before they start soliciting sponsors to include the entrance fee as a part of their forming a team. When asked by Councilman Graham relative to the progress of the study being made as to those who benefit from the town's recrea- tion program,. Town Manager Marshall stated that 68% of those partici- MAJORITY BENEFITING pating in softball teams reside outside the corporate limits, and FROM TOWN REC.PROGRAM 32% inside. IN COUNTY Councilman Neblett moved that the Town Attorney be directed to prepare the proper ordinance for establishing an entrance fee of TOWN ATTY. $100.00 for each adult softball team and a fee of $100.00 for each TO PREPARE ORDINANCE adult basketball team, for Council's consideration. The motion was RE: $100. ENTRANCE seconded by Councilman Johnston, and carried on the following re- FEE FOR SOFTBALL & corded vote: BASKETBALL 60~ + September 6, 1977 C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham, Jr. - aye Bob J. Clark - absent Blair B. Brockmeyer - aye Arthur L. Meadows - aye John A. Johnston - aye James M. Neblett - aye Town Manager Marshall advised that the Beautification Committee is llanning a Concert in Jackson Park on September 25th, CONCERT IN with music being furnished by the Old Timers of the Community JACKSON PARK EXPENSE TO BE College. He advised expen~ of the concert would probably run about CHARGED TO BEAUTIFICATION $250.00 and states this would be charged to the Beautification COMMITTEE BUDGET Committee Budget . On motion of Councilman Graham, seconded by Councilman HICKAM TO Brockmeyer, and carried, C. William Hickam, Jr. was named as the REP. TOWN ON REGIONAL Town's representative to the Regional Public Transportation Study PUBLIC TRANS- PORTATION Committee. COMMITTEE Town Manager Marshall stated he had prepared a draft form for the closing of parks both in and out of Town that are ORDINANCE town-owned and operated, copies of which had been furnished to ON CLOSING TIME OF PARKS the Ordinance Committee members and Town Attorney Moore. Town Manager Marshall reported that the Town Planning Commission has scheduled a public hearing on the amendment to ZONING ORD. the Zoning Ordinance for September 12 at 7:30 P. M. in Room 201 - Second PUBLIC HEARING SCHEDULED flomr of the Municipal Building, and it was hoped members of Council could attend this meeting. At 5:30 P. M. Councilman House moved that Council go into executive session to discuss a legal matter. The motion was EXECUT IV E SESSION seconded by Councilman Meadows, and carried. At 5:45 P. M. Councilman Graham moved, seconded by Council- REGULAR SESSION man House, that Council return to regular session. Motion was carried. At 5:46 P. M. Mayor Ratcliff again declared Council to be ADJOURNMENT in regular session and inquired if there was any other business to come bef ore the Council. There being none, Councilman Brockmeyer at 5:47 P. M. seconded by Councilman House, moved that Council adjourn. Motion was carried. APPROV .~ , ATTEST: Mayor R tcliff z n i _ ) '~1 ~`1/i'i' Clerk mf Council