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HomeMy WebLinkAbout11-15-776..094 Minutes of the regular meeting of the Pulaski Town Council held November 15, 1977 at 7:00 P. M, in the Council Chambers in the Municipal Building. -• There were present: Mayor Raymond F. Ratcliff, presiding. Councilmen: Blair B. Brockmeyer, Andrew L. Graham, Jr. Bob J. Clark, C. William,Hickam, Jr. James M. Neblett, John A. Johnston, Arthur L. Meadows, William A. House Also present: Town Manager: J. E. Marshall Clerk: Gladys R.:Dalton Town Attorney: Garnett S. Moore Visitors: J. R. Schrader, The Southwest Times Jane Graham, WPUV Radio Station Chas. Hite, Roanoke Times and World News The invocation was given by Councilman Neblett. The minutes of the regular meeting of November 1, 1977 were approved as corrected. Mayor Ratcliff advised Council would hear the public at HEAR PUBLIC this time and as those visitors present did not wish to apeak, Mayor Ratcliff called for Committee reports. Councilman Hickam reported there were several committees COMMITTEE APPOINTMENTS NECESSARY of the Town needing reappointment of members as their term of office had expired, and stated the Nominating Committee had recommendat-~ons for these reappointments. Councilman Hickam moved that the Town Attorney be directed TOWN ATTY. to prepare the proper Court Order reappointing J. B. Brillheart to the TO PREPARE ORD.APPOINT- Board of Zoning Appeals for another term. The motion was seconded by BRILLHEART TO BD ~ Councilman Clark, and carried on the following vote: ZONING C. William Hickam, Jr. - aye William A. House - nit voting APPEALS Andrew L. Graham, Jr. - a~ot voting Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - aye John A. Johnston - aye James M. Neblett - aye Councilman Hickam moved that Alan D. Groseclose, whose term on the Parking Authority expired August 8, 1977, be reappointed for GROSECLOSE & WHITE TO BE another five year term; that J. H. White, whose term on the REAPPOINTED Industrial Development Authority expired April 13, 1977, be reappoint- ed for another five year term of office. The motion was seconded by I Councilmam Clark, and carried. 6Q9~ November 15, 1977 Councilman Hickam stated there were vacancies to fill on VACANCIES ON the Beautification Committee, but contacts with prospective members had BEAUTIFICATION not been made at that time. Mr. Hickam was very complimentary of the COMM. efforts and achievements of Mrs. Virginia Kelly, Chairman of the Beauti- fication Committee, and stated it seems this Committee is the most active of any of the Council Committees. He further reported that not only the members of this Committee are very enthusiastic about its projects, but that other civic club; members were attending the Beautification Committee meetings and at the last meeting there were eighteen (18) persons in attendance. Councilman Hickam stated efforts have been made to a solu- TRAFFIC- tion of the traffic hazard at the crossover from Pleasant Hill Drive to PLEASANT HILL & HOSPITAL the Clinic and Hospital Emergency entrance on Route L1, but no report could CR OS S OVER be made at this time. Councilman Hickam inquired relative to the leaf pickup project LEAF now going on, and wondered about some schedule for same. PICKUP Councilman Graham reported the Utilities and Finance Committees had met and considered the ARC Grant regarding the Town's infiltration/inflow project, in the amount of $207,000, with the Town's matching share in the sum of $176,000. Councilman Graham stated in making the motion to accept COUNCIL the grant award, it was with the full understanding that Council must devise ACCEPTS GRANT a method to rais its share of $176,000 - stating the Town does not have AWARD FOR I&I FED. the funds available now and possibly will not have it over a period of FUNDS two years. Councilman Graham moved that the Town Manager be authorized to accept the Grant Award and that the Town Manager be authorized to execute the Notice of Award. The motion was seconded by Councilman Brockmeyer, and carried on the following vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham, Jr. - aye Bob J. C-lark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - aye John A. Johnston - aye James M. Neblett - aye Town Manager Marshall explained to the Press that the award T"OWN MGR. funds and matching share of the Town would be used to attempt to remove EXPLAINS I&I as much of the infiltration/inflow as it possible by repairing existing PURPOSES sewer lines by plugging holes, patc hing joints, etc., and stated further 6096 November 15, 1977 that a major portion of the infiltration was caused by ground water getting into the sewage treatment plant which resulted in extra expense to the Town in treatment costs. Councilman Graham moved that at the conclusion of the ASKS FOR business meeting, that Council hold an executive session to discuss EXECUTIVE SESSION a personnel matter. The motion was seconded by Councilman Clark, and carried. Councilman Brockmeyer had no report, Councilman Johnston reported that the Land and Buildings Committee met on the request of The Vance Company that the Town LOT ON 2ND rent to them a small lot on Second Street between the Pulaski ST . T~ BE RENTED TO Building Supply property and the old Recreation storage building, $N~~KZ THE VANCE Mr. Johnston reported the Committee looked at the lot which is COMPANY approximately 21' x 121'. and badly in need of repairs, and the Committee saw no objection to its being rented to The Vance Company. Councilman Johnston further stated it was the recommendation of the Committee that the lot be rented at an annual fee of $100.00 per year, with the contract to provide a sixty (60) day cancellation clause after the first twleve months with notice being received from either party, and that nothing of a permanent or lasing nature be constructed thereon; also, the contract to contain the provision that it would not be sub- leased to anyone else. Councilman Johnston moved that Town Attorney Moore be instructed to prepare the lease agreement according to these recommendations, if the Vance Company agrees to these conditions. The motion was seconded by Councilman Neblett and carried on the following vote: C. William Hi.:kam, Jr. - aye William A, House - aye Andrew L. Graham, Jr. - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - aye John A. Johnston - aye James M. Neblett - aye Reporting for the Finance Committee, Councilman House stated there were appropriations necessary to be made from Revenue Sharing funds to Revenue Sharing expenditure account Numbers, as REV. SH. FUND- APPROPRIATIONS follows: ~~4037 - Audit (total amount budgeted $1400.) - $450.00; and Account ~~4069 - Dump Trucks (to cover 6% cost increase for '78 models - total budgeted $18,914, and total cost was $20,048.78) - $1,134.78 - making a total of $1,584.78. The motion was seconded by Councilman Clark, and carried on the following vote: November 15, 1977 C. William Hickam, Jr. - aye Andrew L. Graham, Jr. - aye Blair B. Brockmeyer - aye John A. Johnston - aye William A. House - aye Bob J. Clark - aye Arthur L. Meadows - aye James M. Neblett - aye ~g`7 Councilman House stated the expenditure of $1400., Account ~k4037 be approved from Revenue Sharing Funds as previously budgeted, and $1400.00 APPROVED so moved. The motion was seconded by Councilman Clark, and carr ied on FR.REV. SH.FUNDS the following vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham, Jr. - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - aye John A. Johnston - aye James M. Neblett - aye GEN.FUND Councilman House moved that the General Fund be reimbursed REIMBURSED $20,048.78f or Account ~k4069 in the amount of $20,048.78 as budgeted for two trucks for Public Works. The motion was seconded by Councilman Neblett, and carried on the following vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham, Jr. - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - aye John A. Johnston - aye James M. Neblett - aye Councilman Clark stated a good report had been made on playgrounds and parks, and it was hoped the Senior Citizen Center would be open by Christmas. Councilman Graham stated there are many County people partici- pating in the Town's recreation program and he felt the Council should MAYOR TO meet with the County Board of Supervisors to see if they are interested CONTACT BD. OF in sharing in this program and suggested the Mayor set up an agenda for SUPERS . RE: SHARE the meeting with the Supervisors. Councilman Graham moved that Mayor IN REC . PROGRAM Ratcliff contact ehe County Board of Supervisors and see if they would be interested. The motion was seconded by Councilman Meadows, and carried. Councilman Meadows stated he also had received calls about LEAF the leaves and that he felt it would be well if the Town could have a pickup PICKUP COMPLAINT schedule similar to the Clean Up Program in the spring. Councilman Meadows reported that at the second meeting in October, Council instructed its Attorney to prepare certain ordinances; One, an ordinance to establish a schedule of fees for softball and basket- RECREATI"ONball teams, and Two, to amend and re-enact Chapter 23 of the Town Code & PARKS ORDINANCE as Chapter 23.1 - Recreation and Parks. Mr. Meadows stated copies of ADOPTED these two ordinances had been furnished to all members of Council for their study. Councilman Meadows moved that the following ordinance to 6U v ~, November 15, 1977 amend and re-enact Chapter 23 of the Code of the Town of Pulaski as Chapter 23.1 - Recreation and Parks, be adopted. The motion was seconded by Councilman Clark, and carried on the following vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham, Jr. - aye Bob J. Clark - aye Blair B. Brockmeyer = aye Arthur L. Meadows - aye John A. Johnston - aye James M. Neblett - aye AN ORDINANCE TO AMEND AND RE-ENACT CHAPTER 23 OF THE CODE OF THE TOWN OF PULASKI AS CHAPTER 23.1 - RECREATION AND PARKS BE IT ORDAINED by the Council of the Town of Pulaski, Virginia, meeting in regular session on this 15th day of November, 1977, that: Article I. In General 23.1-1 Department of Recreation and Parks 23.1-2 Director of Recreation and Farks 23.1-3 Duties of Director, generally 23.1-4 Reports 23.1-5 Other Employees 23.1-6 Fiscal Year; Budget recreation 23.1-7 Disburasement; Receiprs, ect. ordinance 23.1-8 Contracts Article II. Recreation Commission 23.1-19 Created; designation 23.1-10 Composition, appointment., term, compensation and qualification of members 23.1=11 Vacancies 23.1-12 Officers 23.1-13 Powers and Duties 23.1-14 Meetings; Quorum Article III. Participation fees;-publication; addenda ARTICLE I. In General Sec.23.1-1- Department of Recreation and Parks There is hereby established a department of recreation and parks for the Town, which department shall operate as other departments of the town government operate. Sec. 23.1-2 Director of Recreation and Parks A director of recreation and parks sha1L be appointed by the Council to serve at its pleasure. Recommendation for this appointment may be received from the Town Manager and the Commission on Recreation and Parks. 6099 November 15, 1977 Sec._23.1-3. Duties of Director, eenerall The Director of Recreation and Parks shall be responsible for formulating, providing, directing, conducting, supervising and co-ordinating a full recreational program for the Town, and in so doing make use of the Town's Parks, playgrounds, play fields, any and all other recreation centers and other recreational areas either public or private. The use of all facilities other than those of the Town shall be with the consent of their owners obtained by the Director. The Director shall conduct any and all forms of recreation or cultural activity that will employ the .leisure time of the people of the Town in a constructive and wholesome manner. Sec.23.1-4. Reports of Director. The Director shall make and submit monthly reports to the Town Manager, together with such other reports from time to time as may be necessary or required. RECREATIDN Sec. 23.1-5. "Other Employees. ORDINANCE All subordinate employees of the Department of Recreation and Parks shall be employed and discharged by the Director of Recreation and Parks with the approval of the Town Manager as in other departments. Sec. 23. 1-6, Fiscal year of Department; Budget, The fiscal year of the Department shall conf orm to that of the Town. At least ninety (90) days bef ore the end of each fiscal year, the Director shall prepare and submit to the Town Manager a proposed budget showing the needs and requests for the next fiscal year and shall furnish all other inf ormation which the Town Manager may require in preparing the budget for the Town for the next year. Sec. 23.1-7. Disbursement, receipts, etc. All funds of the Department of Recreation and Farks shall be dis- bursed in the same manner as other funds of the Town are regularly disbursed. Expenditures shall in no case exceed the appropriations theref or. All gate receipts and-other revenue from recreational activities shall be turned over to the Town Treasurer for deposit in the general fund, with record showing that it was received from recreational activities. Sec. 23. 1-8. Contracts. All contracts made by the Department of Recreation and Parks pursuant to the powers provided for in this article shall be made only when the consent and approval of the Council shall have been first obtained. ARTICLE II, Recreation Commission Sec. 23.1-9. Created;. designation. There is hereby created a recreation commission for the Town, which commission shall be designated the "Pulaski Recreation Commission". Sec. 23.10-10, Composition, appointment, term, compensation and qualification of members. The Recreation Commission shall consist of seven persons to be appointed by the Council, who shall be residents of the Town of Pulaski, Virginia, and serve without compensation. The term of office for members serving on October 1, 1977, shall continue for the term for which they were appointed. All new appointments thereafter shall be for a term of three years or until their successors are appointed and qualify. Town employees, elected or appointed, shall not be eligible for appointment to the Recreation Commission. 6111x® November 15, 1977 Sec. 23. 1-11. Vacancies. Vacancies on the Recreation Commission shall be filled by the Council. If a term has not expired, the appointment shall be for the unexpired term, or until a successor has been appointed and qualified. Sec. 23.1-12. Officers. The Recreation Commission shall elect from its membership a Chairman, a Vice-Chairman, and a Secretary to serve for a period of one year or until their successors are elected and qualified. The Director of Recreation and Parks may serve as an ex-officio member RECREATION of the Commission. COMMISSION Sec. 23.1-13. Powers and Duties. ORDINANCE The Recreation Commission shall act only in an advisory capacity. It may consult with the Director of Recreation and Parks on various program ideas and functions that are being considered by the Recreation and Parks Department in the overall recreation program of the Town, and perf orm such other duties as the Council of the Town may delegate from time to time. Sec. 23.1-14. Meetings, quorum. The Recreation Commission shall hold regular meetings, at least one each quarter of the calendar year and additional meetings at such other times and places as may be determined by the Recreation Commission. At all meetings a majority of the Recreation Commission shall constitute the necessary quorum for the holding of any meeting, The Commission shall also keep minutes of the meetings and submit reports of their activities to the Director and to the Town Council when requested to do so by either the Director or Council. ARTICLE III. Participation fees; publication; addenda Sec. 23.1-15. Fees, publication; addenda. (a) The Council may on its own motion, or on recommendation of the Recreation Commission, Director of Recreation and Parks, or the Town Manager, establish fees for athletic activities, participation of teams, or other recreation contests, supervised, arranged, established or which comes under the auspices of the Recreation Department. (b) Fees established under paragraph (a) above shall be set out and designated as "Schedule of Fees" and made a part of this Chapter by an Addendum to this section. The "Schedule of Fees" shall be made public by filing a copy thereof in the office of the Director of Recreation and by mailing a copy thereof to the organization or person who would be required to pay same prior to the time they begin participation of the covered activity. Councilman Meadows moved that the following Ordinance to establish a "Schedule of Fees" as authorized by Section 23.1-15 of the Town Code for adult Softball and Basketball teams, be adopted. The motion was seconded by Councilman Brockmeyer, and carried on the following vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham, Jr. - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - aye John A. Johnston - aye James M. Neblett - aye n ~l November 15, 1977 AN ORDINANCE TO ESTABLISH A "SCHEDULE OF FEES" AS AUTHORIZED BY SEC. 23.1-15 OF THE TOWN CODE FOR ADULT SOFTBALL AND BASKETBALL TEAMS BE IT ORDAINED by the Council of the Town of Pulaski, Virginia, meeting in regular session on this 15th day of November, 1977, that: 1. A participation fee of $100.00 is hereby levied for each adult softball team and each adult basketball team that participates in the softball and basketball activities conducted by or under the auspices of the Town Recreation Department. 2. The fee shall be paid by each team to the Treasurer of the Town prior to the beginning of the softball and basketball season. 3. The Treasurer of the Town shall, upon receiving the fee above provided, give a receipt or ether certification of payment to the person paying. This receipt or certification shall be presented to the Director of Recreation as evidence of compliance herewith. 4. This ordinance is to be incorporated in and made an "Addendum" RECREATION to Sec. 23.1-15 of the Town Code. ORD. "SCHEDULE This ordinance shall become effective on the 1st day of March, OF FEES" 1978. Councilman Neblett had no report. Town Attorney Moore had no further report. At 7:45 P. M. Mayor Ratcliff declared a five minute recess of RECESS Council. At 7:50 P. M. Council reconvened. 6101 Mayor Ratcliff inquired if the Nominating Committee had a recommenda- tion for the appointment of an alternate to the Area Agency on Aging. Mr. Hickam stated this had not been done at this time. Mayor Ratcliff presented a deed from Howard R. Imboden and wife, donating to the Town a piece of property located on Dora Highway across DEED FR . H. IMBODEN from the Radio Station, to be used by the Town as it so desires. Mayor FOR LAND ON DORA Ratcliff stated this could be used for recreational purposes or might be ACCEPTED beneficial in relocating the creek channel at some later date. It was felt that an appraisal should be made and Mr. Imbodn so advised of same. Councilman Neblett moved that the Town accept the land as a gift from the former Mayor and that a proper letter be written to Mr. Imboden expressing the town's appreciation for the gift. The motion was seconded by Council- man Meadows. Councilman Johnston stated the Land and Buildings Committee had looked at the property and saw no liability to the Town, except mowing, and felt it could be valuable property. The motion carried on the f ollow- ing vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham, Jr. - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - aye John A. Johnston - aye James M. Neblett - aye 61 ®" November 15, 1977 Town Manager Marshall reported an application had been received from Mr. and Mrs. Ada Webb for permission to place a COUNCIL TO HOLD PUB. house trailer on Garner Avenue and recommended to Council that the HEARING ON WEBB TRAILER udual procedure of a public hearing be held at the next meeting of APPLICATION Council. Councilman House so moved, seconded by Councilman Graham, and carried. The following nominations to the various committees of the Virginia Municipal League as representatives of the Town, were approved by the Council: VA.MUN. LEAGUE EFFECTIVE GOVERNMENT - J. M. Neblett REPRESENTATIVES ENVIRONMENTAL QUALITY - Blair B. Brockmeyer HUMAN RESOURCES - John A. ,~ohnston EMPLOYMENT & INCOME SECURITY - Arthur L.;Meadows TRANSPORTATION - William A. House PUBLIC SAFETY - J. E. Marshall Town Manager Marshall advised this is the normal time of the year when Council schedules a public hearing under the provision of TAXICAB Chapter 18 of the Taxicab Code for the purpos e o£ determining the CERTIFICATE PUBLIC number of Certificates shall be issued during the year 1978 and to HEARING whom they shall be issued. Councilman House moved that Council hold its public hearing on December 20, 1977 at 7:00 P. M. The motion was seconded by Councilman Graham, and carried. Town Manager Marshall informed Council that the Town will be dividing up the amount of money appropriated in the budget for the REPORT ON Retirement Plan for the remaining eight months of the fiscal year from TOWN PAYMENTS ON RETIRE_ November through June 30th and making monthly payments as the Town's MENT PLAN contribution at the .same time the employees contribution on the Retirement Plan is submitted. The amount in the budget less the Actuarial costs for the k975-76 and the 1976-77 reports will be ex- eluded from the amount that will be paid into the retirement trust. At the time the report is received from the Actuary if any adjustments are necessary with regard to the amount of money recommended by the Actuary for the fiscal 1977-78, Council will be appraised of that at that time. At 8:10 P. M. on motion previously made and approved, Council EXECUTIVE went into executive session to discuss a personnek matter. SESSION November 15, 1977 ~1a3 At 8:45 P. M. Councilman Graham moved, seconded by Councilman Brookmeyer that Council return to regular session. Motion was carried. At 8:46 P. M. Mayor Ratcliff declared that'Council was again in regular session and inquired if there was other business to come before the Council. There being none, at 8:46 P. M. Councilman Clark moved, seconded by Councilman Brookmeyer, that Council adjourn. Motion was carried. ADJOURNMENT APPROVED: ~. ' `~ '~ ~- r r r - Mayor RateTif ,, ATTEST: i ' ~~ i Clerk of~ ouncil 1