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HomeMy WebLinkAbout03-02-76~~r=~.~r ., ~---- ~~ ~ !) Minutes of the regular meeting of the Pulaski Town There were present: Mayor Raymond F. Ratcliff, Presiding. Absent: Councilman Arthur L. Meadows Also present: Town Manager: J. E. Marshall CLerk: Gladys R. Dalton Town Attorney: Garnett S. Moore Town Treasurer: Roger Williams Visitors: J. R. Schrader, Jane Graham & Debbie Hudson The invocation was given by Councilman Graham. The minutes of the regular meeting of February 17th Council held March 2, 1976 at 4:00 P. M. in the Council Chambers in the Municipal Building. Councilmen: Andrew L. Graham,,Blair B. Brockmeyer, C. William Hickam, Jr., William A. House, Mason A. Vaughan, Bob J. Clark, James M. Neblett were approved as recorded. Mayor Ratcliff stated: that a notice had been inserted SEALED BIDS TO BE RECD ON SALE OF WASHINGTON AVE. MUN. BUILDING in the local newspaper that the Town would receive sealed bids no later than 2:00 P. M. on Thursday, April 1, 1976, on the old Municipal Building located on Washington Avenue. No one appeared bef ore Council regarding the sale of the property.. 1 Councilman Hickam stated the Nominating Committee had ADOPTION OF RESOLUTION APPOINTING MEMBERS OF VARIOUS COMMITTEES OF COUNCIL recommended to Council at its last meeting the names of persons to be appointed to certain Committees and Commissions of Council and the Town Attorney had been instructed to prepare a resolution making the appointments. Town Attorney Moore read the Resolution, and Councilman Hickam moved its adoption. The motion was seconded by Councilman Graham, and carried on the following recorded vote: C. William Hickam „ Jr. - aye Andrew L. Graham - aye Blair B. Brockmeyer - aye Mason A. Vaughan - aye William A. House - aye Bob J. Clark - aye Arthur L. Meadows - absent James M. Neblett - absent R FCl1T.TTTTYIN WHEREAS, certain vacancies-have occurred by reason of the expiration of the appointed terms, or by resignation and have not been filled in the membership of certain Town Authorities, Committees and Commissions, as hereinafter referred to and set out; and WHEREAS, the Council desires by this Resolution to appoint, or re-appoint as the case may be, members tb the Authorities, Committees and Commissions named below. { - }. , ~ ~~~~~ APPOINTMENTS The persons whose names are hereinafter set out, Be and They are hereby appointed or re-appointed, as the case may be, to the Authorities, Committees or Commissions for a term to expire upon the date set opposite their names, or until their successors are appointed and duly qualified: T0: Cemetery Trust Fund: Member TO VARIOUS COMMITTEES OF COUNCIL March 2, 1976 NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, meeting in regular session on this 2nd day of March, 1976, that: W. L. Tate - Reappointed for 3-yr. term T0: Recreation Commission: Member William R. Propst - To replace Wm. J. Dalton for a term from 1/1/76 Joseph Reed - To replace David Hancock for a term from 1/1/76 TO:Beautification Committee: Member Mrs. Virginia Kelly-Re-appointed for 3 yr. term I. D. Long -Re-appointed for 3 yr. term Mrs. Nancy Rice -Re-appointed for 3 yr . term Mrs. Hazel Thomas -Re-appointed for 3 yr. term T0: Pulaski Re-Development and Housing Authority: Member Expiration of Term Richard A. Slaughter-Re-appointed for 4 yr. term R . A . Graham, Jr . -Re-appointed for 4 yr. term Expiration of Term March i, 1979 Expiration of Term January 1, 1979 January 1, 1979 Expiration of Term March 1, 1979 March 1, 1979 March 1, 1979 March 1, 1979 February 15, 1980 February 15, 1980 The Clerk of said Council is directed to notify the above persons of their appointment and the expiration date of their terms. This resolution shall become effective upon adoption. Councilman Hickam called Council's attention to the fact that the ninety-day free parking in downtown Pulaski would expire March 17th, 90-DAY FREE PARKING TO and Council should be prepared to consider this at its meeting on EXPIRE MARCH 17TH March 16th. ~~r~ { j} f March 2, 1976 Councilman Graham reported that the Utilities Committee met on February 24th and discussed some of the recommendations and problems as a result of the Infiltration/Inflow Study, and the Town is COUNCIL GRAHAM starting a program to correct some of the problems in the Commerce Street REPORT ON INFILTRATION/ area. Mr. Graham stated that on February 25th Mr. Dodl and an INFLOW STUDY Associate met with the State Water Control Board officials con- cerning the I&I Study, and recommendations will be submitted to the Town. Mr. Graham stated he felt all the members of Council should be present to discuss such recommendations. It was suggested Council might consider these recommendations at the close of the meeting. Councilman Graham staffed it was noted from Town Manager's Administrative report that Mr. Marshall had been asked to serve as chairman of a Regional Committee made up of five states, Vir ginia, MARSHALL North Carolina, Tennessee, Alabama, and Kentucky, which would auto- ASKED TO SERVE AS matically place him on the national task force to investigate the CHAIRMAN ICMA REG. prof essional city management profession from entry level to retire- COMMITTEE - AND went, with the first meeting to be held on Saturday, March 13th in TRAVEL EXPENSE DISCUSSED - Washington, D. C. Mr. Graham questioned whether these meetings would be EXECUTIVE COMMITTEE taking Mr. Marshall away from his Town Manager duties as well as to HELD & MOTION WITHDRAWN who would bear the expense of attending the meetings. Mr. Marshall advised that the meetings would be held on Saturdays, a non-work day, and that he would not be paying for his travel expense. Mr. Graham stated he felt that Mr. Marshall's travel expenses to these meetings should be the obligation of the International City Management Asso- ciation or the Town Manager, and moved that such travel expenses be paid for by someone other than the Town. The motion was seconded by Councilman Vaughan. More discussion followed, and Councilman Vaughan moved that Council go into executive session to consider a personnel matter as well as travel for town personnel. The motion was seconded by Councilman Clark, and carried on the following recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - absent Mason A. Vaughan - aye James M. Neblett - aye March 2, 1976 a F ,. __` At 4:30 P. M. Mayor Ratcliff declared the meeting to be in executive session. At 5:45 P. M. Councilman Vaughan moved that Council return to EXECUTIVE SESSION regular session. The motion was seconded by Councilman House, and carried. At 5:46 P. M. Mayor Ratcliff declared the meeting to again be in regular session. Councilman House moved that the motion of Councilman Graham, and seconded by Councilman Vaughan, that the travel expenses of Town MOTION TABLED Manager Marshall be paid for by someone other than the Town, be tabled. The motion was seconded by .Councilman Neblett, and carried on the f ollow- ing recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - nay Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - absent Mason A. Vaughan - aye James M. Neblett - aye Councilman Brockmeyer reported the Pollution and Sanitation Committee had met and will meet again on March 11th to continue the LANDF ILL LEACHATE study of the landfill problems, and that Mr. Dorer will meet with Town PROBLEM UNDER STUDY Manager Marshall on March 17th regarding this matter. Councilman House reported the Council had previously appro- priated $1,000 to the Macgill Village account and it was now necessary to APPROPRIATI increase the appropriation by $5,000. Councilman House moved that $5,000 ON TO MACGILL be appropriated from Revenue Sharing Funds to Macgill Village Account X64001. VIL .REC . AREA The motion was seconded by Councilman Clark, and carried on the following INCREASED recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L . Graham - aye Bcb J . Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - absent Mason A. Vaughan - aye James M. Neblett - aye Councilman House reported that Council had previously appro- priated $10,00 to the Loving Field account, and it was now necessary to APPROC'RIA- increase ,this appropriation by $6,000. Mr. House moved that the sum of TION Tp LOVING' $6,000 be appropriated from Revenue Sharing Funds to .the Loving Field FIELD ' INCREASED Account X64002. The motion was seconded by Coubcilman Cla rk, and carried on the following recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bab J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - absent Mason A. Vaughan - aye James M. Neblett - aye 1 `f rF. , I--. ~~ ~ ~~~~ March 2, 1976 Councilman House reported the cost of the Audit was $450.00 APPROPRIATED FOR AUDIT COST FROM REV. SHARING $450.00 and it was necessary for Council to appropriate this amount. Mr. House moved that the sum of $450.00 be appropriated from Revenue Sharing Funds to the Audit Account ~k4037. The motion was seconded by Councilman Clark, and carried on the following recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham. - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - absent Mason A. Vaughan - aye James M. Neblett - aye Councilman House reported sidewalk, curb and guttering $1000. account is a continuing cost item, and it was now necessary to APgROPF.IATED FR. REV. SH. appropriate from Revenue Sharing Funds to Account No. 4038, the SIDEWALK, CURB & GUTTER sum of $1,000, and so moved. The motion was seconded by Council- man Clark, and carried on the following recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - absent Mason A. Vaughan - aye James M. Neblett - aye Councilman House reported there was no way of knowing the cost of seeding at the landfill, which could run as much as Five Thousand Dollars. Mr. House moved that the sum of $1,600 be appro- $1600 APPROPRIATED priated from Revenue Sharing Funds to Landfill Seeding Account ~k4047. FR. REV. SH. FOR LANDFILL The motion was seconded by Councilman Brockmeyer, and carried on the SEEDING following recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - absent Mason A. Vaughan - aye James M. Neblett - aye Councilman House reported that the Office on Aging located OFFICE ON in the Pulaski County AdministratioA Building would be holding its AGING IN COUNTY monthly meeting on March 4th, and members of Council would be welcome ADMR . BLDG. to attend the meeting. Mayor Ratcliff advised that all Legal matters have been cleared for work on the roadway to the Macgill Village Recreation area and wondered if there are funds available for this project. Town Manager Marshall advised there was $3,000 in Revenue Sharing Funds $3,000 For Fire Department Substation, which could be used, however, this appropriated FR. REV. SH. has not been apporpriated. Councilman House moved that the TO FIRE STA . ACCOUNT amount of $3,000 be appropriated from Revenue Sharing Funds to Account ~~4~10 Fire Department Substation. The motion was seconded by Councilman Clark, and carried on the following recorded vote: March 2, 1976 C. William Hickam, Jr. - aye Andrew L. Graham - aye Blair B. Brockmeyer - aye Mason A. Vaughan - aye ~'~ ~r ~`~ William A. House - aye Bob J. Clark - aye Arthur L. Meadows - absent James M. Neblett - aye Councilman Clark, Chairman of the Recreation Committee, reported that the Committee and Recreation Commission had met and discussed plans for the upcoming year, and it was hoped a monthly schedule of SUGGESTS activities during the summer would be published in the Southwest Times, MONTHLY SCHEDULE OF and suggested that the Times contact Recreation Director Ned Bane for RECREATIONAL ACTIVITIES more inf ormation on the program. BE PUBLISHED IN SOUTHWEST Councilman Neblett moved that the Finance Committee study TIMES the Mayor's salary for the fiscal year beginning July 1, 1976, and FINANCE make such report to Council at its next regular meeting. The motion was COMM. TO STUDY seconded by Councilman Vaughan, and carried on the following recorded. MAYOR'S SALARY vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - absent Mason A. Vaughan - aye James M. Neblett - aye Town Attorney Moore reported that at the last meeting of Council, Town Manager Marshall presented a basic. policy for financing out of town water and sewer main extensions or construction, together with ADOPTION OF RESOLUTIONvote, RE: POLICIES FOR WATER & SEWER EXTS . OUTSIDE CORP. LIMITS the following Resolution was adopted: C. William Hickam, Jr. - aye Andrew L. Graham - aye Blair B. Brockmeyer - aye Mason A. Vaughan - aye William A. House - aye Bob J. Clark - aye Arthur L. Meadows - absent James M. Neblett - aye R RC(1T.TTTT(TN WHEREAS, Section 29-69 of Article IV, Chapter 29 of the Pulaski Town Code authorizes the.Town Manager to prepare and submit to Council the Basic Policy for Financing Out of Town Water and Sewer Main Construction, and to submit same to the Council for their due consideration; and WHEREAS, the Town Manager in compliance with the of oresaid, has prepared and submitted to the Council the Basic Policy for Financing Out of Town Water and Sewer Main Construction; Addendum I, and Council directed him to prepare and submit to Council a Resolution incorporating said policies. The Resolution was read to Council by Town Attorney Moore, and on motion of Councilman Vaughan, seconded by Councilman Brockmeyer, and carried on the following recorded NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, meeting in regular session on this 2nd day of March, 1976; that: c_~ i ~ _~ March 2, 1.976 Upon due consideration of the aforesaid Basic Policy, and as provided by Section 29-69 of the of orementioned Chapter. of the Pulaski Town Code, the said Policy is hereby approved and it is made an Addendum to this Chapter .and shall be used by the Town Officials as a guideline in their negotiations with applicants for services outside the corporate limits until such time as Council shall otherwise direct. ADDENDUM A BASIC POLICY FOR FINANCING t~UT OF TOWN WATER AND SEWER MAIN EXTENSIONS OR CONSTRUCTION FOR THE TOWN OF PULASKI, VIRGINIA Pursuant to authorization granted the undersigned Town Manager of the Town of Pulaski, Virginia, by Section 29-69 of the Pulaski Town Code, adopted on the 3rd day of February, 1976, RESOLUTION Addendum A thereto is hereby filed as follows: AND STATEMENT OF INTENT AND PURPOSE. It is the expressed intent of this policy that all water ADDENDUM A and sewer extensions outside the corporate limits of the Town of Pulaski will be paid for in its entirety by the benefited owner. OUTSIDE METHODOLOGY As a premise, this policy shall be WATER & benefited property owners depositing .with the of the estimated cost as prepared by the Town struction being approved by the Town Council. SEWER EXTS. town connection charge will not be considered required deposit mentioned above. predicted on all Town one-half (1/2) Engineer prior to con- The normal out of as a par t of the The remaining one-half (1/2) shall be paid using the following as the method of making such determination. (1) The cost of producing water per 1000 gallons and making it available in the system with the cost of government included shall be determined. This presently is calculated to be $0.45. (2) The difference between the cost per 1000 gallons and the estimated total monthly charge will be applied each month up to the maximum of ten (10) years for the remaining one-half. (3) All users along the same extension will have the above applied.. (4) To make a determina- tion regarding the average monthly use, the Town Engineer, with the Utility Billing Office will review all outside users from the present billings. An average monthly amount will then be deter- mined, rounded off to the nearest 1000 gallons. (5) After Step 4 has been completed, the following calculations for the allowance monthly per connection will be made. EXAMPLE Step I (A) Average cost for water or sewage treatment -$0.45/1000 (B) Estimated cost for 3,500 ft. 8" line extension$40,000.00 (C) Estimated cost for 3,500 ft. 6" " " $35,000,00 (D) Number of Assured Connections -40 Step IV- Average Monthly Use - Outside Domestic Step V - Present Rate for 3,000 gallons Cost for additional 1000 gallons Total Monthly for 4,000 gallons Cost for 4,000 gals. Step. l (A) Allowance per Month, Per User One Half Cost of Extension $17,500.00 divided by 40 connections Each Connection Would Deposit with the Town $437.50, Plus $200.00 for the connection fee or $637.50. ADVANCE OF STEP IV ABDVE -4,000 gals. -$5.25 - $0.60 -$5.85 -$1.50 -$4.05 -$17,500.00 -$ 437.50 1 $4.05/Mo. X 12 Mo. x 40 Connections X 10 Yrs. -$19,440.00 ~~ ~' March 2, 1976 Should the period of time to amortize the second 50% be longer than ten (10) years, then this difference will be divided among all the connections and added to deposit or payment mentioned above. This would have the effect of not extending beyond ten (10) years the cost recovery period. In addition to the methodology set out herewith and the example shown, interest on the advance of the second 50% of the total extension or connection cost shall be added at the rate of 6% per annum. The total amount of the interest over the maximum of ten (10) years shall be determined and added to the original amount and divided among the total number of connections bef ore construction shall begin. ADDENDUM EXAMPLE: A CONTD. (17 17,500 Advance by Town for 10 years $ 23,314.80 at 6% equal $194.29/Mo. x I2/Mo. x LO yrs. (2) ESTIMATED YEARLY REVENUE $4~.05/Mo. x I2/Mo. x 40 connections $1,944.00 x 10 yrs. (3) DIFFERENCE WITH INTEREST (4) $3,874.80 divided by 40 connections (5) ORIGINAL ESTIMATE FOR CONSTRUCTION PER CONNECTION FROM PAGE 2 IN~REST FROM ITEM ~~4 ABOVE $ 1,944.00 $ 19,440.00 $ 3,874.80 $ 96.87/connections $ 437.50 $ 96.87 THE NORMAL CONNECTION CHARGE $ 534.37 Submitted By J. E. Marshall, Town Manager Town Attorney Moore reported that rates are being worked up on the containers for implementing a system of containerize garbage ORDINANCE TO BE SUB- collection and as soon as these figures are presented to him, an MITTED ON RATES FOR Ordinance covering this will be submitted to Council for its con- CONTAINERIZED GARBAGE COLL.sideration and adoption. Town Manager Marshall reported that Ned Bane, Director of Recreation and Parks, had submitted his first draft of the summer FIRST DRAFT OF SUMMER recreation program, and it was coped some publicity could be REC . PROGRAM SUBMITTED : btained on this program and schedule. Town Manager Marshall reported a request had been received from Mr. Clyde R. McMillan that an alley between Springer Avenue and Dora Highway be opened from its entrance at Springer Avenue to the ST. CCN]N1. corporate limits, and recommended that it be referred to the Street TO STUDY OPENING OF Committee. Councilman Brockmeyer moved the request for opening the ALLEY BET. SPRINGER AVE. & DORA HWY ~';Y j~ ~ March 2, 1976 t~ 1~ ~ t alley be ref erred to the Street Committee. The motion was seconded by Councilman Clark, and carried on the following recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - absent Mason A. Vaughan - aye James M. Neblett - aye Town Manager Marshall reported progress is being made on the industrial waste survey and a draft of an Industrial Waste INDUSTRIAL User Charge ordinance has been prepared. Mr. Marshall recommend- WASTE USER CHARGE ORDINANCE ed that this be ref erred to the Ordinanc e Committe, Town Attorney, TO BE STUDIED BY COMMITTEE and Town Manager for or-siderati on and recommendation to Council. Councilman Hickam so moved, seconded by Councilman Neblett, and carried on the following recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - absent Mason A. Vaughan - aye James M. Neblett - aye Councilman Vaughan moved that the Ordinance prohibiting ORD. PROHIBITING parking in front of driveways, etc., be turned over to the PARKING IN FT OF DRIVEWAYS, ETC. Ordinance Committee. The motion was seconded by Councilman R EF . TO ORD . COMMITTEE Hickam, and carried on the following recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L.Meadows - absent Mason A. Vaughan - aye James M. Neblett - aye Town Manager Marshall reported that a letter had been FINANCES FOR TWIN OAKS received from. residents of the Twin Oaks Subdivision, stating that RESIDENTS TO BE DEVELOPED within the next thirty days they will be developing finances as RE: WATER & SEWER EXT. outlined by the basic policy for out of town water and sewer, and possibly by the next meeting of Council a definite figure will have been developed for the project. Councilman Graham moved that the Town Manager be authorized to develop final plans for the Twin Oaks subdivision water and sewer extension and report to the Utilities Committee and Council. The motion was seconded by Councilman Neblett, and carried on the following recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - absent Mason A. Vaughan - aye James M. Neblett - aye March 2, 1976 f ;'°~` i ~-~ i ~ `.~ At 6:30 P. M. Councilman Vaughan moved that Council adjourn. The motion was seconded by Councilman Brockmeyer, and carried. APPROVED: J _ . ~ ~ 9 / r Mayor Ratcliff ATTEST C1 of Council