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HomeMy WebLinkAbout07-15-755~~ 4 Minutes of the regular meeting of the Pulaski Town Council held July 15, 1975 at 7:00 P. M. in the Council Chambers in the Municipal Building. There were present: Mayor Raymond F. Ratcliff, presiding. Councilmen: Andrew L. Graham, C. William Hickam, Jr., Blair B. Brockmeyer, Bob J. Clark Arthur L. Meadows, William A. House, James M. Neblett, Mason A. Vaughan Also present: Town Manager: J. E. Marshall Clerk: Gladys R. Dalton Town Attorney: Garnett S. Moore Visitors: J. R. Schrader, Ferd Harvey, Jr, and Jacob Blevins The invocation was given by Councilman Meadows. The minutes of the regular meeting of July 1 were approved as recorded. Mayor Ratcliff stated that adjacent property owners and those across the street from the Pulaski Flower Shop had been given notice by letter that the Council would hear them at this time regarding a proposal to rezone land located at the rear of Pulaski Flower Shop on Dublin Road-Lee Highway from its present classification R-2 to classification B-2. Mayor Ratcliff asked if there was any one present who washed to PUBLIC HEARING ON REZONING speak for or against said rezoning. Ferd Harvey, Jr., who owns REQ. OF RON LINDAMOOD FOR land adjacent to the Pulaski Flower Shop, known as Lot ~p40, PULASKI FLOWER SHOP stated he had no objection to rezoning the. area which is adjacent to his lot, but would object to rezoning of a portion of Lot ~~39 and Lot #42 for the reason it could sometime in the future become commercial. Town Manager Marshall read a letter from J. Rex Willis, whose property is across the street (Northwood Drive) and facing on Greenwood Terrace, in which Mr. Willis stated he had no objection to rezoning of that portion adjacent to Lot ~~40, but would object to rezoning of Lot ~~39 and Lot ~k42, for the same reason that was given by Mr. Harvey. After a lengthy discussion of the matter, Councilman House moved that the petitioner be con- tacted to see if he would agree to rezoning only that portion of July 15, 1975 `i~25. the area adjacent to Lot ~~40 (the Ferd Harvey lot), and if he concurs then the Council will concur. The motion was seconded by Council- man Neblett, and carried on the following recorded vote: u C. William Hickam, Jr. - aye Andrew L. Graham - aye Blair B. Brockmeyer - aye Mason A. Vaughan - aye William A. House - aye Bob J. Clark - aye Arthur L. Meadows - aye James M. Neblett - aye Council held a public hearing, as had been advertised in the local newspaper, on the application of James L. Oaks to place a mobile home on Baywood Street. No one appeared against the applica- tion. Town Manager Marshall reported that an attempt had been made to contact all adjacent property owners, and those contacted voiced JAMES L.OAKS no objections. Letters were mailed to the last known address of those TRAILER PERMIT GRANTED who had not been contacted in person. Mr. Marshall recommended that the application be approved subject to a stipulation that the trailer be occupied only by the applicant and it does not become rental property. Councilman Graham so moved, seconded by Councilman Neblett, and carried on the following recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - aye Mason A. Vaughan - aye James M. Neblett - aye Jacob Blevins of Dora Highway approached Council rela tive to work on Peak Creek which had been promised, and because of the recent rains the residents in that area are becoming worried and wondering PEAK CREEK ~ when to expect the channel change and dredging. Town Manager Marshall IMPROVEMENTS QUESTIONED advised that the U. S. Corps of Engineers could not justify a pro- BY J .BLEVINS gram of improvement from its study of the creek. Mr. Marshall further stated the Town should be getting an answer to this situation bef ore the end of this year, and he would question any major ex- for improvements or changes along the creek channel until the Town is advised by the Corps of Engineers. Mr. Blevins also suggested that the Town remove the large rocks in the creek, but Town Manager Marshall stated he didn't think the Town's equipment was large enough to move these rocks. As to straightening the curve in the creek, Town Manager Marshall stated the State Water Control Board had been con- ~' ~ ~~~~. July 15, 1975 tacted, but the Town had not received an answer. Mr. Blevins stated State Senator George Barnes recently told him the Town had only to write the Board relative to this matter. Councilman Hickam had no report. Councilman Graham stated he had no report, but that the Ordinance Committee and the Utilities Committee had scheduled UTILITIES COMM. TO CONSIDER a meeting on July 17th to consider an ordinance concerning WATER RATES water rates. Mr. Graham also asked that the Town Manager put in his next administrative report to Council the status of the infiltration/inflow study. Councilman Brockmeyer had no report. He brought to the BROCKMEYER attention of Council matters on which he had been approached by QUESTlons MATTERS CONCERN taxpayers, one, the question if there is an alley between ING STREETS & WEEDS Lake Street and Cliff Street, or is this space owned by property owners. Also, that Jackson Avenue needs repairs, as well as a space between 1015 and 1017 Jackson Avenue needs mowing. These matters to be taken care of administratively. Councilman Vaughan had no report. Councilman House stated the Finance Committee had met and asked Town Manager Marshall to report on the billing equipment which was discussed for the Treasurer's office. Mr. Marshall reported that the proposal for the purchase and installation of approval of new accounting and billing equipment, which is commonly ref erred PURCHASE OF BILLING to as a mini-computer, was discussed with the Finance Committee; EQUIPMENT FOR TREAS. OFFICE that it is felt this equipment is suitable to the needs of the Town and there is in the budget in Revenue Sharing Account an amount not to exceed $30,000 for the purchase of this equipment. Mr. House stated it was the consensus of those present at the Finance Committee meeting with Mr. Marshall and Mr. Williams, that this is a logical approach and a $1,000 savings can be obtained if a September deadline for purchase of this equipment is met. Council- man Neblett moved that the recommendation of the Finance Committee be accepted, which motion was seconded by Councilman Brockmeyer, July 15, 1975 and carried on the following recorded vote: C. William Hickam, Jr. - aye William A. Hotee - aye Andrew L. Graham - aye Bob J. Clark - aye Blair B. Brookmeyer - aye Arthur L. Meadows- aye Mason A. Vaughan - aye James M. Neblett - aye Councilman House stated that in the past there have been some terminology and procedure difficulties concerning the hand- ling of the Revenue Sharing Funds allocated by the Federal Govern- went for Town use, and to clarify the records as well as to comply with the auditor, presented two formats that would enable the Council to identify and appropriate funds from Revenue Sharing as 5'~ ~'"1 authority to begin expenditures on Council approved projects and to 1 FORMATS account for remaining unappropriated revenue sharing surplus. Mr. ADOPTED FOR USE BY House stated there would be no cash transfer from Revenue Sharing COUNCIL OF REV. SH. FUNDS Funds until after the actual expenditures are made. The expenditures will be paid from the General Fund on a daily basis in order to prevent unnecessary vouchering through a Revenue Sharing checking account. This reimbursement from Revenue Sharing Funds to the General Fund will be .handled as necessary throughout the year by Council ,action. ,These reimbursements will be for appropriated projects previously. approved by Council only. Whereupon, Councilman House mpved that the amount of $30,000 be appropriated from Revenue Sharing Funds to Revenue, Sharing Expenditure Account No. 4014 for the purpose of purchasing the Burroughs Accounting and billing equipment, as discussed. The motion. was seconded by Councilman Vaughan, and carried on the following recorded vote: C. William Hickam, Jr. - aye Andrew L. Graham - aye Blair B. Brookmeyer - aye Mason A. Vaughan - aye William A. House - aye Bob J. Clark - aye Arthur L. Meadows - aye James M. Neblett - aye For accounting purposes and to authorize the Finance Officer to reimburse the General Fund for amounts of money appropriated from November 30, 1974 to June. 30, 1975, Councilman House moved that the GENERAL FD. Town Treasurer be authorized to reimburse-the General Fund for actual REIMBURSED FOR EXE'ENDI- expenditures previously appropriated from Revenue Sharing Funds in TURES FRDM REV. SH.FD. the following amounts and accounts: ~~~ ~ ' July 15, 1975 Account No. 4001 Macgill Village Playground $ 2,469.00 Account No. 4002 Loving Field Recreation Area 9,109.91 Account No. 4037 Revenue Sharing Audit Fee ,350.00 Account No. 4049 Central Elementary 1,888.55 Total $13,817.46 The motion was seconded by Councilman Neblett, and carried on the following recorded vdte; C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - aye Mason A. Vaughan - aye James M. Neblett - aye Councilman House moved that the amount of $7,500 be appropriated from Revenue Sharing Funds to Revenue Sharing Ex- penditure Account Number 4032 for materials and supplies for $7,500 & street repairs; and the sum of $5,000 be appropriated from $5,000 TFR. TO REVENUE SHARING Revenue Sharing Funds to Revenue Sharing Expenditure Account EXPENDITURE ACCOUNTS Number 4038 for the purchase of materials and supplies for sidewalk, curb and guttering. The motion was seconded by Councilman Vaughan, and carried on the following recorded vote: C. William Hickam, Jr. - aye Andrew L. Graham - aye Blair B. Brockmeyer - aye Mason A. Vaughan - aye Councilman Clark reported that Field for the golf driving range were William A. House - aye Bob J. Clark - aye Arthur L. Meadows - aye James M. Neblett - aye the facilities at Loving broken into the night $150.00 REWARD bef ore, and after a discussion of same, Councilman Graham moved that OFFERED - RE: BREAKIN AT a reward of $150.00 be offered for inf ormation leading to an LOVING FIELD COMPLEX arrest and conviction of person or persons involved. The motion was seconded by Councilman CLark, and carried on the following recorded vote: C. William Hickam, Jr. _ aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - aye Mason A. Vaughan - aye James M. Neblett - aye Councilman Clark further inquired if the opening of the golf range could be given priority inasmuch as it will mean OPENING OF income to the Town and will be used mainly during the summer months, GOLF RANGE and summer will soon be over. In answer to Councilman Clark's inquiry relative to the FISH AT stocking of fish at Gatewood, Towp Manager Marshall stated he had GATEWOOD LAKE heard nothing further from the fish people. Mayor Ratcliff staged that the Town could obtain bass. ~8,~?9 July 15, 1975 Councilman Meadows stated he had no report; that his Committee had not met since the last meeting. He further stated the ORDINANCE COMMITTEE Ordinance Committee should meet with the whole Council to discuss the REPORT erosion and Sediment Ordinance. Councilman Meadows stated he had been contacted by residents on Bertha Street asking that tar and gravel be placed on the street which is in bad condition. Mr. Meadows also reported that residents on Valley Street, which is a very narrow street, had asked for surveillance on this street because of speeding thereon, the condi- ALSO STREET REPAIRS tion being especially bad between First Street and McMillan Street. REQUESTED Mr. Meadows stated the residents on 16th Street, North, including himself, would like to see the property adjacent to his residence mowed. 1 Councilman Neblett had no report; but stated the Safety SAFETY COMM. TO MEET Committee would meet right after the Council meeting for a short period. Mayor Ratcliff brought to Council's attention a letter received from the Oil Chemical & Workers Union requesting that this body contact LETTER FROM OIL CHEM. & representatives in Washington in an eff ort to help the situation at WORKERS UNION FILED Radford Arsenal. Mayor Ratcliff also brought to the attention of Council a EMERGENCY letter from the Board o£ Supervisors regarding an Emergency Operation OPR . SEMINAR Assimilation seminar, and Town Manager Marshall stated this would be discussed at the Staff meeting on Wednesday morning. Town Attorney Moore presented and read to Council a Resolution and Lease Agreement between the Town of Pulaski and Robert P. Whitman for rental of the grazing land at Loving Field. The Resolution directed TO SIGN LEASE AGREEMENT FOR Councilman Vaughan, seconded by Councilman Hickam, and carried on the follow- I MAYOR & CLERK the Mayor and Clerk to sign the Lease Agreement, and on motion of GRAZING AT LOVING FIELD ing recorded vote, the following Resol ution was adopted: WITH R .P .WHITMAN C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - aye Mason A. Vaughan - aye James M. Neblett - aye R FAf1T.TTTT(1N WHEREAS, the Town of Pulaski, Virginia, a Municipal Corporation, has agreed to rent to Robert P. Whitman, one hundred one (101) acres more or less, owned by the Town and designated on a plat of Loving Field prepared by Town Engineer and the lease agreement is bef ore the Council for its consideration; and, 5~~0 July 15, 1975 WHEREAS, the Council after reviewing same is of the opinion that s8.id lease records the terms upon which it has agreed to rent said land for pasture. NOW, THEREFORE,;BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, that: (1), The lease agreement by and between the Town of Pulaski, Virginia, owner and Robert P. Whitman, dated the 1st day of August, 1975, and terminating on July 31, 1980, be, and the same is hereby, approved and ratified, and the Mayor and the Clerk of the Town are authorized to execute said agreement for and on behalf of the Town of Pulaski, Virginia. Town Manager Marshall reported that W. H. Morris, Equipment and Stores Clerk, will reach his 65th birthday on August 9, 1975 and has asked that he be allowed to continue his duties with the Town, under the Town's Retirement Plan. Mr: Marshall stated Mr. Morris apparently is in good health and that he is a good and dedicated employe. Mr. Marshall recommended that he be allowed to continue in the employ of the Town. The question of Council's review of those employes who have reached the age sixty-five and wish to continue was discussed. Councilman House moved that when an employe to work W.H.MORRIS , REQ. FOR CONTINUI NG reaches the age of sixty-five and requests to be allowed to continue TO WORK AFTER REACHING 65 Council give consideration to the request, and if that to work CONSIDERED & . , APPROVED; HOUSE SUGGESTS POLICY approved, permission be granted to continue to work until July OF REVIEWING first, and each July First thereafter be reviewed by the Council for further consideration. The motion was seconded by Councilman ti Vaughan, and carried on the following recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - aye B1air,B. Brockmeyer - aye Arthur L. Meadows - aye Ma,s-on A. Vaughan - aye James M. Neblett - aye Councilman Vaughan moved, seconded by Councilman Brockmeyer, that Mr. W. H. Morris be allowed to continue in the employ of the Town until July 1, 1976, at which time it will again be reviewed by the Council. The motion was carried on the following re- corded vote: C. William Hickam, Jr. - a~Ze William A. House - aye Andrew L. Graham - aye Bob J. Clark - aye Blair B. Brockmeyer - aye Arthur L. Meadows - aye Mason A. Vaughan - aye James M. Neblett - aye July 15, 1975 ~8~31 It was suggested that Town Manager Marshall give to Council a LIST TO BE FURNISHED list of .those employes who have reached the age of sixty-five and are COUNCIL OF RETIREES still working under the Retirement Plan. Town Manager Marshall stated that as had been reported in his adminis rative report, th_e_ final date`_for approval of the Comprehensive Law•Enf orcement Plan for the New River Valley Planning District Comm- ission is July 31, 1975 and since Council has no scheduled meeting bef ore that date, Council should consider its adoption at this meet- COUNCIL APPROVED ing. Mr. Marshall stated while he does not agree with the Plan in its NRVPD COMM. COMPRE;H. entirety and has so made comments to the District Commission office; LAW ENFOR. PLAN he felt that the District should be jeopardized, and suggested that Council approve the plan with a copy of the Town Manager's comments attached. Councilman House moved that the Comprehensive Law Enf orcement Plan for the New River Valley Planning District Commission be approved with the Town Manager's comments being attached. The motion was seconded by Councilman: Clark, and carried on the following recorded vote: C. William Hickam, Jr.abSta3.ned' William A. House - aye Andrew L. Graham - aye Bob J. Clark - aye Blair B. Brookmeyer - aye Arthur L. Meadows - aye Mason A. Vaughan - aye James M. Neblett - aye Town Manager Marshall reported that the Engineering Department is working on the design of a method by which the lechate in the landfill can be treated on a long range basis. The concept being to provide maximum use of the area or areas that are presently undeveloped, REPORT ON TOWN LANDFILL maximizing any relocation Qost within the landfill area of any treat- FAC IL ITY ment facility that might be acceptable and approved by the State Health Department. He stated further the expertise of Sanitary Engineers at VPI are being consulted relative to the design. He also stated the experimental plan that is-in operation in the Princeton-Bluefield, West Virginia are is being investigated with possible application of some of their concepts. Town Manager Marshall reported on a recent meeting with the State STATE Health Department in Abingdon, and advised the Department approved the HEALTH DEPT.. Town's water treatment plans to correct matters as outlined recently. APPROVED PLAN FOR WATER TREATMENT PLT . ~~~~. July 15, 1975 Mr. Marshall reported the traffic signals for the Mall TRAFFIC SIGNALS ON ORDER - NO FIRM SHIPPING DATE Shopping Center have been ordered, but no firm delivery date has been given. Councilman Hickam stated the records should show that the Council has received the request presented to the Town Planning Commis~ion,at its meeting on June 23rd, that parking meters in PLANNING COMM. the downtown area be removed or bagged and that a two-hour limit REQ. FOR REMOVAL OF PARKING be placed on the cars parking downtown. Also, that tires be marked METERS REF . TO ST. COMM. with chalk and a fine of $2.50 be placed on those cars parking over the two-hour limit. This request has been ref erred to the Street Committee for consideration and report to the Town Council. Town Manager Marshall brought to Council's attention the and Appeals for the Town. At 9:30 P. M. on motion of Councilman Vaughan,seconded by Councilman House, and carried, the meeting adjourned. APPROVED: -~J ~ ~~ Mayor Ratcliff ATTES 1 /~ / / .~ ~ ~ - ~y Clerk of ouncil - C NEW MEMBERS matter of an appointment of a new member and also the re-appointment of TO BD . OF AD,T. & APPEALS a present member whose term has expired, to the Board of Adjustments