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HomeMy WebLinkAbout04-28-70 Minutes of a special meeting of the Pulaski Town Council, held April 28, 1970, at 4:00 P. M., in the Municipal Building. There were present: Mayor C. Robert Edens, presiding. 1 Councilmen: Glen K. Aust, S. G. Frye, J. H. White, A. L. Graham, Raymond F. Ratcliff, W. D. Macgill, Jr. Wm. A. House, Mason A. Vaughan Also present: Town Manager: J. E. Marshall Clerk: Gladys R.,Dalton Town Attorney: Garnett S. Moore Visitors: J. R. Schrader, Southwest Times reporter Joyce Gardner, WPUV Radio Station reporter Paul Dellinger, Roanoke Times reporter Eleven (11} foreign students from the Association for World Travel Exchange, and their Sponsor Mrs. Carl France of the First Christian Church of Pulaski, and Richard Bevins The invocation was given by Councilman Vaughan. Mayor Edens advised that the purpose of the meeting was to 1 I w WAIVER aF sign the contract for the construction of the new Municipal Building. Waiver of notice of special meeting is as follows: iiTAIVER @' NOTICE ~' 3YECIAL MEETING Wei the undersignedi duly elected members of the Council of the Town of Pulaskii Virginias. hereby waive notice of a Special Meeting of said Council at 4:00 P. M, on the 28th day of Aprils. 1970s called by Mayor C. Robert Edenss in the Municipal Offices in the Town of Pulaski,. Virginias for the purpose of signing the contract on the new Municipal Building. NOTICE (~' WITNESSs our signatures this 24th day of Aprils 1970. SPECIAL MEETING _ ~1 i -~=:=~ April 28, 1970 Town Manager Marshall asked Mr. Schrader, reporter for the Southwest Times, if he had received the inf ormation about the special meeting, and Mr. Schrader stated he was told Council would hold a special meeting, but not.the_purpose of the meeting. Mr. Marshall NOTICE OF SPEC. MEETING asked Mrs. Gardner, reporter for the WPW Radio Station, if the GIVEN HRESS purpose of the meeting:_was discussed with her by him and she stated it was, but that she did not believe the Radio Station used it in broadcasting news of the special meeting. Town Manager Marshall brought to the attention of the Council that on April 2nd bids had been received from four C4) different contractors for the construction of a Municipal Building as outlined by SPECIAL plans prepared by the Architectural Firm of Eubank, and Caldwell. He MEETINGC stated that four copies of the Contract Agreement had been prepared by TO SIGN CONTRACT the Architects and reviewed with the Town Attorney relative to the FOR NEW BLDG. provisions as outlined in the conctract document. It was pointed out that B[JBA~TK & CALDiTELL the contract agreement, including alternate ~~I, for the enlarging of the ARCHITECTS basement, totaled $560,950.59. He then stated that it was now necessary GALLYMORE, INC, LOW BIDDER that the Council, should they desire to do so, by motion authorize the Mayor to sign the contract on behalf of the Town. Councilman Macgill so moved, which motion was seconded by Councilman White, and carried on the following unanimous vote: Raymond F. Ratcliff - aye S. G. Frye - aye W. D. Macgill, Jr. - aye J. H. White - aye Wm. A. House - aye A. L. Graham - aye Glen K. Aust - aye Mason A.Vaughan - aye Said contract follows on Page 4945 1 .-~~~ AGREEMENT THIS AGREEMENT, made the 27th day of APri1 in the year Ninteen Hundred and Seventy by and between Gallimore, Inc., Pulaski, Virginia Hereinafter called the Contractor, and The Town of Pulaski, Virginia, here- inafter called the Owner. WITNESSETH that the Contractor and the Owner for the considerations herein- after named agree as follows: Statement of Work The Contractor agrees to provide all materials and to perform all the work shown qn the drawings and described in the specifications entitled Municipal Building for The Town of Pulaski, Virginia, dated March 6, 1970 prepared by Eubank, Caldwell, Dobbins, Sherertz, and Franklin, Architects and Engineers, Roanoke Virginia, and to do everything required by the drawings and specifications including Addenda: No. 1, dated March 26, 1970, and No. 2, dated March 31, 1970, and including Alternate No. 1, enlarged Basement. Time for Completion The Contractor agrees that work under this Contract shall be completed within 365 calendar days from the date the Contract is signed, and agrees that from the compensation otherwise to be paid to the Contractor, the Owner may retain the sum of Fifty Dollars ($50.00) for each day thereafter, Sundays and holidays included, that the work remains incomplete, which sum shall represent the proper measure of liquidated damages which the Owner will sustain per diem by failure of the Contractor to complete the work at the time stipulated, and this sum is not to be construed in any sense as a penalty. Contract Sum and Payments The Owner agrees to pay the Contractor for the performance of the Contract the sum of Five Hundred Sixty Thousand Nine Hundred Fifty Dollars and Fifty Nine Cents-------------------------------------------($560,950.59)_ subyect to additions and deductions as provided in the specifications. Payments on account thereof shall be made as follows: a. On or about the tenth day of each month, 90 percent of the value, proportion- ate to the amount of the contract, of materials on the ground to be incorporated in the work and of labor and materials incorporated in the work up to and including the last day of the previous month, as approved by the Architect, less the aggregate of previous payments. b. Upon completion of the entire work, a sum sufficient to increase the total payments to 90 percent of the Contract Price. ~-~ "~~-;l'` c. Within 30 days after the date of the Certificate of Completion the balance due under the contract. Contract Documents The Contractor and the Owner hereby agree that the Proposal, Specifications and Drawings, together with this Agreement, form the Contract, and that the Proposal, Specifications and Drawings are as fully a part of the Contract as if hereto attached or herein repeated. IN WITNESS WHEREOF, the parties hereto, for themselves, their successors,. executors, administrators and assigns, on the day and year first above written, have executed this Agreement in 4 counterparts, each of which shall, without proof or accounting for the other counterparts, be deemed an original thereof . WITNESS: WITNESS: ~~ ,,/ Gallimore, Inc. Pulaski, Virginia Contractors ~J ~~'~~~, P. 0. Box 1087, Pulaski, Virginia 2430) Business Address THE TOWN OF PULASKI Pulaski, Virginia By : ~ ~ ~(~GG~~ Title: L~ .- SUMMARY OF CONTRACT PRICE: Base Bid-------------------------------------------------------- $538,704.20 Alternate No. 1, Enlarged Basement------------------------------ 22,246.39 Contract Price-------------------------------------------------- $560,950.59 1 4947 April 28, 1970 1 At this point Mayor Edens introduced members of Council to the visiting students and in turn, their leader John Dimmock of London, introduced the ten students. There followed a discussion by the students relative.. to the American life, which is the purpose of WORLD TRAVEL EXCHANGE the Association for World Travel Exchange in sponsoring projects in STUDENTS VISIT AMERICA international educational travel. Mayor Edens presented each student GROUP ATTEND with a certificate making them "Honorary Citizens of Pulaski". COUNCIL MEETING There being no further business, a motion was made, seconded and carried, that the meeting adjourn, at 5:00 P. M. APPROVED: ~ ~~~ ~~ ~' L Mayor ATTEST 1 ~- Cle o the Council