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HomeMy WebLinkAbout07-02-74~~2 Minutes of the regulax meeting of .the Pulaski Town Council held July 2, 1974, at 4:00 P. M. in the-Council Chamber in the Municipal Building., There were present: Mayor C. Robert Edens, presiding.. Councilmen: William A. House, Glen K. Aust, S. G. Frye, Andrew L. Graham, Mason A. Vaughan, Arthur L. Meadows, Raymond_F. Ratcliff Also present: Town Manager: J. E. Marshall Clerk: Gladys R. Dalton Town Attorney: Garnett S. Moore Visitors: J. R. Schrader, The Southwest Times Jane Graham, WPUV Rat3.io Station James M. Neblett, Jr. The invocation was given by Councilman House.. The minutes of the regular meeting of June 1$th, special meetings of June 21st and 26th were approved as corrected. Mayor Edens advised this was the time and place for a public hearing on the application of William B. Redd to place a mobile home on lot located west of Fayette Street and north of Case Knife Road, in the southwest section of the Town of Pulaski, and Council would be glad to hear from any one regarding this application.. Town Manager Marshall reported that the lot on which Mr. Redd plans to install the trailer contains 34,1$$ square feet, which is more than the minimum requirement of 10,000 square feet; there have been no objections APPLICATION from adjacent property owners, and the lot is located in an R-2 Residential FOR A MOBILE HOME ON Zone. Mr. Marshall further reported that water is available, and Mr. ,Redd CASE KNIFE ROAD has requested an extension of the sewer line to his property. There was APPROVED some discussion by Council relative to the installation of the sewer line within the next six weeks or more, and it was the recommendation of Town Manager Marshall that the permit be granted subject to the trailer not being occupied until the sewer line is extended, or if occupied before the installation, a permit for a septic tank must be obtained from the Health Department. Councilman Ratcliff moved that the permit be approved subject to the conditions set out by the Town Manager and that Mr. Redd be so advised so he will understand the situation.; The motion was seconded by Councilman Meadows, and carried. REPORT RE: Councilman Vaughan reported that the tennis Courts at Macgill Village RECREATION are about ready for play, and also, that Loving Field is proceeding along well.. It was noted a pump needs to be installed at Loving Field, and some July 2, 1974 ~~ 16 softball teams are using the field. Town Manager Marshall advised that it was hoped the parking area would be done the following week at Loving Field, and it was possible that parking space at Macgill Village could slab be accomplished. There was some discussion as to whethe"r Collins Street had been taken into the Towns street system, and on motion of Councilman Graham, seconded INQUIRY RE: by Councilman Aust, and carried, the Town Manager was asked to make a repot~t COLLINS STREET to Council at its next meetir}g,regarding the status of Collins Street.. The following two letters were read by Mayor Edens: Mayor and Council of the Town of Pulaski, Virginia Gentlemen: In view of the resolution adopted by the Council at the Special meeting on Wednesday afternoon, I have given further careful consideration to remaining on as a councilman of the Town for the balance of my elected term ending on August 31, 1974. ~,~ It has always been my intention to fulfill my obligations LETTERS to the Town and to serve the people who have elected me to FROM represent them, to the best of my ability. My only desire at COUNCILMEN this time is to do what is best for the Town and to create a AUST & FRYE smooth transition period for the new Mayor and the four new Council members. Under all the circumstances and since there are several important projects and engineering studies still pending and my resignation at this time would cause the re-alignment of committee members for a short period of time, I do hereby respectfully withdraw the resignation which I submitted on June 21, 1974, and advise the Council that I will continue to serve out my term as elected councilman of the Town of Pulaski, Virginia. Sincerely, /S/ Glen K. Aust Mayor C. Robert Edens Members of the Council Town of Pulaski Municipal Building Pulaski, Virginia 24301 Gentlemen: L I have read the minutes of the Special Council Meeting of June 26, 1974 wherein my resignation dated June 19,1974 was declined by the Council... I do understand the desire of the Council to remain intact until September 1, 1974 and I accept your decision. I will complete the entire term for which I was elected in 1970. Sincerely yours, /S/ S. G. Frye V V ~~~~ July 2, 1974 Councilman House moved that the two letters be accepted and made a VALUATION OF TAXABLE PROPERTY IN THE TOWN OF PULASKI part of the minutes of this meeting... The motion was seconded by Councilman Vaughan, and carried on the following recorded vote: Mason A. Vaughan - aye Glen K. Aust - aye Andrew. L. Graham - aye William A. House - aye Arthur L. Meadows -aye Raymond F. Ratcliff -aye S. G. Frye - abstained J. L. Congrove - absent Town Manager Marshall explained to Council the necessity of borrowing an additional X200,000.00 from the two local Banks for the purpose of paying Pendleton Construction Corporation on its paving contract with the Town in anticipation of the issuance and sale of bonds heretofore approved by Referendum on the 27th day of November, 1973, for payment of said project, and on behalf of Town Attorney Moore, who could not be present for the meeting, presented to Council a certificate of Town Treasurer J. L. Patterson indicating the assessed valuation of the taxable property of the Town of Pulaski, and the outstanding bonds or interest bearing obligations of the Town, as of the 2nd day of July, 1974, and said certificate was filed and made apart of the minutes as follows: Pulaski, Virginia July 2, 1974 X100.000.00 Twenty-four (24) months after date, the Town of Pulaski, Virginia, a duly created political subdivision of the Common- wealth of Virginia (the Issuer), for value received, hereby promises to pay to Virginia National Bank, Fulaski, Virginia, or order, without offset, the principal sum of One Hundred Thousand Dollars (~100,000.Q0), with interest at the rate of five (5~) per cent per annum from the date of issue to the maturity date, said interest to be payable semi-annually. Both principal and interest are payable in lawful money of the United States of America at the office of Virginia National Bank, Pulaski, Virginia. This note is authorized by ordinance duly enacted by the Town of Pulaski, Virginia, on JULY 2, 1974, in anticipation of issuance and sale of bonds in the aggregate amount of X750,000.00 for payment of the paving project within the Town of Pulaski, and is further issued in anticipation of the collection of the revenues of the Issuer.. The full faith and credit of the Issuer are irrevocably pledged to the ;payment of principal and interest on this note in accordance with its terms. Right of anticipation is reserved by maker. However, if this note is not paid by January 1, 1975, it is agreed that the maker and the Virginia National Bank may, on January 1, 1975, and quarterly thereafter until principal is paid, re-negotiate the rate of interest maker will pay thereafter, which amount of interest shall not exceed six (6~) per cent per annum. Ii 1 July 2, 1974 Every requirement of law relating to the issuance of this note has been duly complied with and the indebtedness evidenced hereby is within every debt and other limit prescribed by the Constitution, the statutes of the Commonwealth of Virginia, and the Charter of the Town of Pulaski, Virginia. /S/ C. Robert Edens, Mayor /S/ J. Lloyd Patterson, Treasurer /S/ Gladys R. Dalton, Clerk Town Manager Marshall presented and read to Council an ordinance T 505 authorizing the issuance of negotiable notes of the Town of Pulaski in the total amount of X200,000.00, in anticipation of the issuance and sale of bonds for the street paving project. On motion of Councilman House, seconded by Councilman Frye, and carried on the following recorded vote, the following ordinance was adopted: 1 AN ORDINANCE Mason A. Vaughan -aye Glen K. Aust -aye AUTHORIZING Andrew L. Graham -aye William A. House -aye THE Arthur L. Meadows -aye Raymond F. Ratcliff -aye ISSUANCE OF S. r.. I'z-ye -aye J. L. Congrove -absent NOTES FOR THE PAVING PROJECT AN ORDINANCE AUTHORIZING THE ISSUANCE OF NEGOTIABLE NOTES OF THE TOWN OF PULASKI, VIRGINIA, IN THE TOTAL AMOUNT OF X200,000.00, IN ANTICIPATION OF THE ISSUANCE AND SALE OF BONDS FOR THE STREET PAVING PROJECT WHEREAS, the Town of Pulaski, Virginia, needs funds to pay Pendleton Construction Corporation on its paving contract with the Town in anticipation of the issuance and sale of bonds heretofore approved by Referendum on the 27th day of November, 1973, for payment of said project; and WHEREAS, the Virginia National Bank and_the Bank of Virginia have agreed to loan the Town of Pulaski, Virginia, in anticipation of the issuance and'sale of bonds, a sum not to exceed X750,000.00, at an interest rate of five per cent (5~) per annum, or such other rate as the Town and the Banks shall agree upon on January 1, 1975, and quarterly thereafter, until principal is paid, but not to exceed six (6%) per cent per annum, the Virginia .National Bank to loan X375,000.00 thereof, and the Bank of Virginia to loan X375,000.00 thereof, with interest on said loans payable semi- annually; and ~~ WHEREAS, the Town of Pulaski, Virginia, has heretofore borrowed ~200,000.OO~from said Banks and needs to borrow for the present the additional sum of X200,000.00 in order to provide funds for payment now due on the paving contract, or which will become due in the immediate future; and ~V ~' July 2, 1974 WHEREAS, the Treasurer of the Town of Pulaski has filed with Council a certificate showing the total assessed value of all taxable property in the Town and the indebtedness of the Town of Pulaski to be as follows: Assessment on Real Estate ~ 9,241,010.00 gssessment on Public Utility Property 1,401,990.00 Assessment on"Personal Property 1,515,750.00 Assessment on Personal Property (Machinery and Tools) 1,363.1$0.00 TOTAL OF ALL ASSESSED PROPERTY X13,521,930.00 The outstanding bonds or other interest bearing obligations for any purpose of the Town of Pulaski, Virginia, on March 7, 1974, were as follows: Sewer bonds (7/1/5$) (Revenue) Water bonds (7/1/58) (Revenue) Total ~ 627,000.00 457.000.00 ~ 1,0$4,000.00 all of-which are self-liquidating; a copy of said certificate of the Treasurer is incorporated herein and made a part of this ordinance; and AN ORDINANCE AUTHORIZING THE ISSUANCE OF NOTES FOR THE PAVING PROJECT WHEREAS, the present issuance of the negotiable notes, together with the notes due said Banks totaling X200,000.00, together with all other existing indebtedness for any purpose, will not exceed eighteen per cent (18~) of the assessed valuation of the real estate in the Town of Pulaski subject to taxation as shown by the last preceding assessment for taxes, and the indebted- ness of the Town of Pulaski will therefore not exceed the limitation provided in Article VII, Section 10 of the Constitution of Virginia, or the statutes of the Commonwealth of Virginia; and WHEREAS, this loan and this ordinance are made under the authority of and in compliance with the provisions of Article VII, Section 10 of the Constitution of Virginia, Section 15.1-223 of the Code of Virginia of 1950, as amended, and the Charter of the Town of Pulaski, Virginia. NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Pulaski, Virginia, that: (1) The Town of Pulaski, Virginia, borrow an additional sum of money not to exceed X200,000.00 and duly issue its negotiable promissory notes in evidence thereof, one note in the amount of X100,000.00 payable to the order of Virginia National Bank, at said Bank in Pulaski, Virginia, bearing interest from date said note is executed at the rate of five (5~) per cent ,per annum, said interest to be'paid semi-annually, the principal of said note to be paid within twenty-four (24) months from the date of said note, with right of anticipation reserved; and one note in the amount of X100,000.00 payable to the order of Bank of Virginia, at said Bank in Pulaski, Virginia, bearing .interest from date said note is executed at the rate of five (5~) per cent per annum, said interest to be paid semi-annually, and the principal of said note to be paid within twenty-four (24) months from the date thereof, with right of anticipation reserved. However, if the notes are not paid by January 1, 1975, it is agreed that the maker and the Banks may, on January 1, 1975, and quarterly thereafter until principal is paid, re-negotiate the rate of interest maker will pay thereafter, which amount of interest shall not exceed six (6~) per cent per annum; said notes to be issued under authority of and in full compliance with the Constitution, the statutes of the Commonwealth of Virginia, and the Charter of the Town of Pulaski, Virginia... i~ ~~~ July 2, 1974 (2) On behalf of the Town, the notes shall be signed by the Mayor and Treasurer of said Town and attested by the Clerk, with the corporate seal of the Town of Pulaski, Virginia, affixed thereto. (3) The full faith, credit and resources of the said Town of Pulaski, Virginia, and of this Council as such, be, and the same are hereby irrevocably pledged for the punctual payment of the interest and principal of said notes at or prior to maturity. This ordinance adopted on this 2nd day of July, 1974, by recorded vote of Council. 5~f~"1: On motion of Councilman House, seconded by Councilman Ratcliff, and FUND TO SHARING made to the General Fund from Revenue Sharing Funds: REIMBURSEMENTS FROM THE carried on the following recorded vote, the following reimbursements were REVENUE THE GENERAL Mason A. Vaughan - aye Glen K. Aust - aye FUND Andrew L. Graham - aye William A. House - aye Arthur L. Meadows -aye Raymond F. Ratcliff - aye S. G. Frye - aye J. L. Congrove - absent 4001 Macgill Village Playground ~ 6,g72.~8 4002 Loving Field 18,704.70 4010 Fire Department Substation 22,900.00 4012 Fire and Utility Trucks 25,331.03 X73,808.61 Town Manager Marshall reported that at the last meeting of Council they request of Coleman Furniture Corporation for an encroachment in the alley RESOLUTION TO BE between Third Street and Fifth Street was presented to the Council and PREPARED ~~ ~ referred to the Manager and Engineering Department for a report to Council. ENCROACHMENT TO AN ~. Marshall presented copies to members of Council of the plan prepared ALLEY by the Engineering Department indicating the height of the encroachment as well as the width of the alley and other pertinent building locations. Mr. Marshall recommended that the Town Attorney be instructed to prepare thle proper ordinance allowing for the encroachment as requested. Councilman Vaughan so moved, and was seconded by Councilman Meadows. The motion carried. Councilman Frye abstained from voting or taking part in the discussion. Town Manager Marshall reported that at the last meeting of Council Mr. Linville of Kersey Bottom posed the question as to afire hydrant within one thousand feet of his house as a result of the renewal of his home fire REPORT RE: insurance policy, and that this matter is being checked by the Public Worksi REQUEST FOR FIRE Director with respect to extending a larger line than now in the area, which HYDRANT AT KERSY is only two inch, in order that no home will be in excess of one housand feeet BOTTOM from any fire hydrant. Mr. Marshall stated further that as soon as the determination of the location is made, work will be scheduled and a hydrant' located. c)~i~8 July 2, 1974 Town Manager Marshall reported that subsequent to the July 2nd meeting, when a petition was presented from the residents of Claremont Court asking REQUEST THAT NAMES BE that curb and gutter be installed on that street on the north side, several TAKEN OFF PETITION of the residents who had signed the petition had requested that their names FOR CURB & GUTTER AT be stricken from the petition. Mr. Marshall stated that one of the reasons CLAREMONT COURT for asking that their names~be removed was that as a result of the height of the curbing, it would be necessary that some yards would have to be regraded. Others felt that should curbing not be extended down Monte Vista Drive that a considerable amount of water would be dumped across their properties. Cost Estimates and Engineering work were not completed at this meeting. Town Manager Marshall reported that some few months ago in a meeting REPORT ~: with the Beautification Committee the proposal was presented that the Town PLANTING OF TREES either purchase or build tree boxes of concrete to be placed along Main ALONG MAIN Street and other selected locations of the Town for planting trees therein. STREET Mr. Marshall further stated the Public Works Department has worked on these boxes during the winter months and during inclement weather; the-Beautification Committee has now obtained a proposal for planting trees in the boxes at a price of $12.50 each, with the Town furnishing the boxes and top soil. Mr. Marshall stated funds for this project are in the budget, and plans are being made to place and plant at least fifty-two boxes along Main Street. Town Manager Marshall advised that work has not been started on the HIGHLAND Highland Terrace sanitary sewer line extension because of weather conditions TERRACE SEWER HAS axed the additional fact that the Contractor had revised his figures on the NOT YET STARTED cost of the project and stipulated that the Town be required to pay him "stand by" rates while blasting is being done by the Town. Mr. Marshall stated this had been discussed with the Director of Public Works and it was felt that unless another contractor could be obtained for this project, the Public Works Department would start the project with town forces. i July 2, 1974 ~~~ There being no further business, at 5;10 P. M. on motion of Councilman Vaughan, seconded by Councilman Ratcliff, and carried, the meeting was adjourned. APPROVED: 1 ~~~~~~ ~~ Mayor Edens ATTEST Clerk of ouncil)