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HomeMy WebLinkAbout03-17-09Minutes of the Town Council meeting held March 17, 2009 at the Senior Center in the Town of Pulaski at 5:00 p.m. There were present: Jeffrey S. Worrell, Mayor Council: David L. Clark, Larry G. Clevinger, II, H. M. Kidd, Robert A. Bopp,, Morgan Welker Joel B. Burchett,lr. (arrived at 5:15 p.m.) Staff: John J. Hawley, Town Manager David Warburton, Town Attorney Patricia Cruise, Clerk of Council Barbara Tate, Community Relations Director Bill Pedigo, Town Engineer John White, Economic Development Director Bill Webb, Fire Chief Gary Roche, Police Chief Dave Hart, Parks and Facilities Director Craig Quinn, Engineering Project Engineer Others: Clark Payne Debbie Brown Albert Safewright Betty Quesenberry Edgar Akers Charles R. Bopp Patsy Akers Wayne Akers Ronald Hall Elizabeth Chitwood Judy Ison Albert Lanter Michelle Lanter Don Singleton George Hazel, Jr. David L. Edney Brenda Gray Alex Welker Bill Warden Melinda Williams, Press Mayor Worrell called the meeting to order at 5:00 p.m. Following roll call, Mayor Worrell welcomed the visitors. Councilman Welker moved to add item H, Route 99 exit to the agenda under Public Operations, seconded by Councilman Kidd and carried on voice vote. Councilman Kidd moved to adopt the minutes of February 17, 2009, seconded by Councilman Clevinger and carried on voice vote. Mayor Worrell moved on to the Public Hearing on the CDBG SE Revitalization Grant. Mr. Hawley advised that the Public Hearing was being held to solicit public input on a community improvement grant application for community development block grant funding for a project under development in the Town. He provided information on the proposed grant and the application process required by DHCD. He explained what area was included in the project. He explained the three phases of the project which would include housing rehab, new housing construction and some water line and road improvements. He read the attached report aloud. He advised that a draft Resolution had been included for review and would need to be adopted prior to the April 8, 2009 submittal. Mayor Worrell clarified that the Resolution would need to be adopted prior to the April 8, 2009 submittal and that Mr. Hawley was saying the figures in that Resolution would be subject to change. Mr. Hawley confirmed that information and advised that a Called Council meeting, with a date to be announced later, would be needed to adopt the Resolution. March 17, 2009/Page 1 of 8 Mayor Worrell opened the Public Hearing at 5:18 p.m. George Hazel, Jr., of 713 Stuart Avenue, spoke in support of the program. He advised that the people needed this type Hof program and that he would do everything he could to support it. usan Rigney of 112 Fifth Street SE, asked how a pay back on the loan would be handled if for some reason they sold the ome? Would they have to pay back the CDBG funding as well? Mr. Hawley advised that he thought there would be a graduated pay back schedule based on how long they lived in the house. This would be clarified in the program guidelines that would be developed. There being no further questions from the public, Mayor Worrell closed the Public Hearing at 5:22 p.m. Mr. Hawley encouraged Council to review the draft Resolution and advised that a Special Council meeting would be called in the near future to discuss the final version of the Resolution. Mayor Worrell moved onto the presentation of the 07/08 audit. Mr. Hawley introduced Deanna Cox, from Robinson, Farmer, Cox and Associates to give the presentation. Ms. Cox advised that within the last two years, changes were made in the auditing process whereby a firm comes in and makes all of the accrual adjustments to the cash basis financials statements that the Finance officer prepares prior tb Ms. Cox working on the audit. Because the consultant prepares information before having all of the material adjustments made prior to the audit, some findings in the audit have resulted. After this year, she expects that there will be no findings in the audit. She referred to page 61, which had the written findings in the audit and advised that it's related to the material adjustments that she had to make once she came in and performed the audit. She added that it's nothing of an intentional nature or anything that was significant. They were bookkeeping issues, but not material in dollar amounts. She pointed out that there were some minor management comments that had not been issued in the formal letter yet, but she would be sending a copy to the Town Manager. These comments were related to segregation of duties in the Finance office. The new risk assessment standards have required a much more in depth look at the '' controls than before. The controls have always been reviewed, but now they have to look at each process and in doing that found some areas of minor weaknesses in the payroll and account payable areas. As a result, they recommended that those individuals switch portions of their jobs. She advised that staff was aware of the issues and were working on the recommendations already. She noted that considering the size of the Town, there were very few comments related to the risk assessments, which she said was pretty impressive. She added that there was already a good series of controls in our system. Most other localities have had significant findings in their audits in this area. She advised that as far as the overall financial statements, there was nothing significantly different than the prior year. The financial position is relatively the same. There were no concerns related to the financial aspect. Mr. Hawley interjected that Council did not get a copy of the audit until today. Ms. Cox commented that once Council reviewed the audit, if they had any questions, to call her directly. Mayor Worrell confirmed that the minor areas found were a result of the changes in the accounting process? Ms. Cox agreed, adding that the Town had a good system in place. March 17, 2009/Page 2 of 8 Councilman Burchett advised that he wished to review the audit before adopting it and suggested discussing it at the next Council meeting. Mayor Worrell moved onto sponsorship of the Wilderness Road Bike Ride. , Mr. Hawley advised of the receipt of a request to sponsor a Memorial weekend bike ride that has a long history in the New River Valley. The New River Valley Agency on Aging is considering taking over the operation of this event in 2010. If that occurs, it is likely that the event will begin and end in Pulaski. The proceeds from this year's ride will be funneled to the Agency on Aging. He introduced Don Singleton, who provided more information regarding the bike ride. Following discussion, Councilman Burchett moved to direct staff to fund the $500 sponsorship for the Wilderness Road Bike Ride, seconded by Councilman Clark and carried on the following recorded vote: David L. Clark -Aye Larry G. Clevinger, II, -Aye H. M. Kidd -Aye Joel B. Burchett, Jr. -Aye Robert A. Bopp -Aye Morgan P. Welker -Aye The next item on the agenda was Public Operations. The first item was ultra light aircraft and Loving Field. Mr. Hawley advised of an email request to use a portion of Loving Field by ultra light aircraft. The area requested is the same area that the model airplane club uses. The two groups would not be able to use the area at the same time. Following discussion, Councilman Burchett requested that Mr. Worringham be asked to attend a Council meeting for further discussion with Council. Next, Mr. Hart reported on a meeting held between the model airplane club, the Robinson Tract area residents and Board of Supervisor Bopp. He advised that discussion was held, and the model airplane club offered to fly only two days a week with the gasoline powered planes and the rest of the time to use the electric planes. No compromise could be found. Mayor Worrell advised that he had received a petition with approximately one hundred signatures from the Robinson Tract area residents requesting that the model airplane club not be allowed to fly the model airplanes at Loving Field. Additionally, he advised of the receipt of a letter from a citizen speaking against parasailers using Loving Field. Mayor Worrell suggested discussing both items at a future Council meeting after Council had reviewed the petition and the letter. Mr. Hart pointed out that with the sale of some of the Loving Field property, there would be much less land available for either of the plane groups to use. Councilman Welker opined that if the plane flyers were not breaking any laws, they should be left alone. He also suggested perhaps selling the final piece of Loving Field land. Mr. Hawley commented that Mrs. Akers and a church had offered to purchase the land. Councilman Burchett commented that he felt the land owners were entitled to some peace and quiet and added that he would not like "someone buzzing my own private property with a plane flying over head". He felt there should be room for compromise such as some limits as to when they fly. He also did not feel right telling the flyers that they could not participate in their sport. March 17, 2009/Page 3 of 8 Councilman Kidd suggested checking to see if the landfill could be used by the model airplane club and the parasailers. He noted that it is well off the beaten path and rarely used. Mr. Hawley advised that staff would ask DEQ whether that use was permissible. Board of Supervisor Bopp, representing the citizens of the Robinson district, addressed Council asking them to stop the model airplane club and the parasailers from flying at loving Field. He cited the 100 signatures on the petition submitted to Council, concern for the safety of the children at the ball park, the power lines, two busy roads, the noise bothering the neighbors and frightening the cattle and the diminished land size for them to fly on. Mayor Worrell suggested placing the discussion of the model airplanes and the parasailers on the April 7, 2009 Council meeting agenda. The next item on the agenda was Train Station Architect Costs. Mr. Hawley provided an update on the status of the contract with the Train Station architect. He advised that staff was working with the architect and the insurance company to determine what items would and would not be covered by insurance so plans could be finalized. Once the insurance company was satisfied with the contract, it would be sign@d. Following discussion, Councilman Clark moved to direct the Town Manager to sign the contract with the architect once the insurance company is satisfied. The motion was seconded by Councilman Burchett and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II, -Aye Robert A. Bopp -Abstain H. M. Kidd -Aye Morgan P. Welker -Aye Mayor Worrell moved on to Frontier Village/Barrett's store. Mr. Hawley advised that Mr. Jones had installed a gate at the Frontier Village to prevent people from driving onto the property. Additionally, staff contacted the owner of Barrett's store to clean up the property. That clean up is in progress. The owner of Barrett's Store also advised that they would like to donate the property to the Town. Councilman Burchett inquired whether Mr. Jones had offered any type of business plan, vision for the property etc? Mayor Worrell responded that Mr. Jones plans to come before Council and answer all those questions. He added that Mr. Jones does have a plan for the property. Mr. Hawley suggested meeting with Mr. Jones for more discussion. Discussion ensued regarding the offer of the owner of the Barrett's store property to donate the property to the Town. Councilman Welker inquired whether the property was structurally sound and could it be offered to the Industrial Development Authority for their use? Mr. Hawley advised that staff could check out the property. Councilman Burchett commented that "we really need to press the issue". "We've moaned and groaned about blight. We've made tremendous strides. That's a high traffic area; right there at the gateway to one of the quadrants of out' Town. We just need to stay after it." "I just hate for this one to slip into the black hole and six years down the road it looks worse. Deal with it now and get it done." March 17, 2009/Page 4 of 8 Mr. Hawley suggested that perhaps a meeting could be set up between Mr. Jones and the Mayor and Councilman Burchett or one of the other Council members and then report back to the full Council. Mr. Burchett added that "it seems to me like there's some genuine sturdy construction there." "There's some substance to some of the stuff up there from what I saw. And there may be a genuine use, especially for the greenhouses. But the fact that it's just sitting there decaying or aging and it's going nowhere, except getting worse. I've had citizens in the neighborhood complain to me that they want to see something done there. So, I'm doing vNhat I promised I would do for those folks." Mr. Hawley reiterated his suggestion that Mr. Jones meet with a few members of Council and they would report back to Council. Councilman Bopp inquired whether it was accurate that Mr. Jones had a full green light to move forward with that project from a previous Mayor? Mayor Worrell responded that Mr. Jones was encouraged. He actually came to Council and had some drawings and photographs of what he planned to do and was encouraged. Councilman Burchett commented that some of the construction was done without the blessing of a building permit and/or the Town's authorization. Mr. Hawley responded that he went way beyond the building permit's original plan. Councilman Burchett continued that it was in the flood plain and that sort of thing. "We've got a mess up there, I guess." Mr. Hawley added that it could be used for a demonstration or background. If it's not actually occupied, you can get around some flood plain issues. He reiterated that he felt it best for Mr. Jones to meet with a small group of Council. Mayor Worrell moved on to Filter Plant press. Mr. Hawley advised that the Town Engineer had contacted the Health Department in the fall and then got sidetracked by other issues that came up within the Town. Staff asked Anderson and Associates to provide a proposal with a cost estimate to study the condition of the current sludge pond and the alternatives to handling the sludge disposal with typical annual O&M uses associated with our current process and a new process. Following discussion, the consensus was to discuss the issue during the budget session. Regarding the greenhouses, Mr. Pedigo was directed to develop numbers for the upkeep versus the upgrade of the greenhouses. The next item on the agenda was Cool Springs fencing. Dave Hart provided a summary of the amount of fencing needed and the approximate cost, and advised that he would like to install two rail wooden fencing. Following discussion, the consensus was to discuss this during the budget session. Mayor Worrell moved onto urban funds for East Main Street. March 17, 2009/Page 5 of 8 L~ RESOLUTION 2009-03 A RESOLUTION PETITIONING VIRGINIA'S FEDERAL REPRESENTATIVES TO SPONSOR A GRANT FOR BUILDING A MODEL 21ST CENTURY RAIL STEEL INTERSTATE SERVICE IN THE I-81 CORRIDOR WHEREAS, the Town of Pulaski has a long and rich historic tradition of involvement with and promotion of the nation's railroads; and WHEREAS, given the current political and economic environment, the Town firmly believes that the national, state and local interest calls for the immediate redevelopment and upgrading of the nation's passenger and freight rail infrastructure to provide levels of service equal to or superior to levels of service offered by the Interstate system; and WHEREAS, Town of Pulaski firmly believes that the expansion of high speed freight and passenger rail service through the I-81 corridor will produce immediate tangible benefits with respect to cost savings, environmental preservation and economic development for the Town as well as the entire I-81 Corridor; and WHEREAS, the 21St Century North American Steel Interstate System pilot segment, proposed for the I-81 Corridor from Knoxville, Tennessee to Harrisburg, Pennsylvania, will provide a cost effective option to demonstrate the viability of fast rail service and provide immediate relief from transportation and environmental problems caused by excessive freight and passenger traffic on Interstate 81; NOW, THEREFORE be it RESOLVED by the Town Council of the Town of Pulaski, Virginia sitting in session this 17th day of March 2009, that the Town urgently petitions our congressional delegation to work in concert with representatives of other I-81 Corridor states to sponsor and secure passage of a Federal transportation demonstration grant to assemble in the I-81 Corridor between Knoxville, Tennessee and Harrisburg, Pennsylvania, the pilot segment of the 21St Century rail, the North American Steel Interstate System. This resolution is effective upon adoption and is hereby adopted this 17th day of March 2009 by the duly recorded vote of the Town Council of the Town of Pulaski, Virginia as follows: David L. Clark -Aye Larry G. Clevinger -Aye H.M. Kidd -Aye ATTEST: (~ Patricia Cruise, Clerk of Council Joel B. Burchett, Jr. -Aye Robert A. Bopp -Aye Morgan P. Welker -Aye THE TOWN OF PULASKI, VIRGINIA BY: y S. Worrell, Mayor Mr. Hawley advised that he had been contacted concerning the future of the East Main Street project. VDOT suggested that the Town consider terminating the plan to four-lane East Main Street and reallocate the available funding to outer urban eligible projects. Following discussion, Mr. Hawley was to ask a VDOT representative to meet with Council at a future Council meeting. The next item on the agenda was traffic signal report. Mr. Hawley advised that the Engineering Department and Public Works have been monitoring the three signals where complaints have been received. These locations are at Route 99 and Peach Street, Memorial Drive and Route 11 and Route 11 and Morehead Lane. Mr. Pedigo explained the specifics about each location. Regarding Route 99 and Peach Street, the signal appeared to be working correctly, However, with the change in traffic volume, it was questioned whether the left turn signal was needed. Staff was to contact the shopping center regarding eliminating this left turn light. Mr. Pedigo advised that tfie light at Memorial and Route 11 seemed to be working correctly. He added that staff had a work order to clean the lenses at Route 11 and Morehead Lane, but no other problem was noted. Councilman Welker explained a situation where the light did not turn properly. Following discussion, staff was to recheck the light at Rt. 11 and Morehead Lane to ensure that the light was turning' properly. Mayor Worrell moved on to Route 99 exit. Mr. Hawley advised that Councilman Burchett had suggested clear cutting the Exit 99 ramp of Interstate 81. This would widen the view for drivers. He added that Councilman Burchett had spoken with the County Administrator, who agreed to put the clear cut issue on their to do list for VDOT and push to get it done quickly. Following discussion, Councilman Welker moved to direct staff to prepare a Resolution encouraging VDOT and the County to expedite and pursue clear cutting the ramp. The motion was seconded by Councilman Clark and carried oh the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II, -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye Mayor Worrell moved on to Legislative. The first item was Resolution 2009-03, 21St Steel Interstate. Mr. Hawley advised that Resolution 2009-03 completed the action of Council and was ready to adopt. Councilman Clark moved to adopt Resolution 2009-03, 215L Steel Interstate, seconded by Councilman Welker and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. Larry G. Clevinger, 11, -Aye Robert A. Bopp H. M. Kidd -Aye Morgan P. Welker At 7:20 p.m., Mayor Worrell declared a ten minute break. - Aye - Aye - Aye March 17, 2009/Page 6 of 8 At 7:30 p.m., Mayor Worrell reconvened the meeting and called fQr discussion of Ordinance 2009-05, Amending Ordinance 2009-01, Prohibiting Bodily Functions in Public. Mr. Hawley advised that after review, it had been determined that Ordinance 2009-01, previously adopted by Council, needed a Town Code section. The new Ordinance, 2009-05, included in the packet contained the Town Code section. Councilman Burchett moved to adopt Ordinance 2009-05, seconded by Councilman Clark and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II, -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye The next item on the agenda was urban archery season. Mr. Hawley advised that due to the increasing number ofdeer-human incidents throughout the state, the Department of Game and Inland Fisheries established an urban archery season in response to the problems with growing deer populations in urban and suburban areas. If the Town wished to participate in the program this year, an application needed to be sent to the Department of Game and Inland Fisheries by certified letter before April 1, 2009, requesting to establish the program in their locality. Following discussion, Councilman Welker moved to direct staff to apply to the Game and Inland Fisheries to participate in the urban archery season. The motion was seconded by Councilman Clark and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett,lr. -Aye Larry G. Clevinger, II, -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye Mayor Worrell moved on to Ordinance 2009-07, Approving A Special Exception For A Recreational Establishment at 223 N. Washington Avenue. Mr. Hawley advised that at the last Council meeting in discussion regarding this Special Exception request, an assumption had been made that the police department had the right to enter the premises at any time. This was determined after the meeting to be false. Therefore, staff included two versions of Ordinance 2009-07 in the packet. Version A of the Ordinance reflects Council's vote at the last meeting. Version B includes wording specifying that the Pulaski Police Department, while on duty, may conduct walkthroughs of the establishment at their discretion during those hours the establishment is open to the general public. Following discussion, Councilman Clark moved to adopt Ordinance 2009-07, Version B, seconded by Councilman Kidd and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II, -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye Mayor Worrell moved on to Finance. The first item was tax rate discussions/budget. March 17, 2009/Page 7 of 8 ORDINANCE 2009-05 ORDINANCE AMENDING CHAPTER 50, ARTICLE III OF THE TOWN CODE WHEREAS, the Town Council has deemed it necessary to take measures to protect the health, welfare and safety of the general public; and WHEREAS, conduct judged injurious to the public health, safety and welfare was the subject of a public hearing and adoption of Ordinance 2009-01 on January 6, 2009; and WHEREAS, ordinances prohibiting criminal conduct must be codified in the Code of Ordinances, Town of Pulaski, Virginia; NOW, THEREFORE be it ORDAINED by the Town Council of the Town of Pulaski, Virginia sitting in session this 17th day of March 2009 that Chapter 50, Article III of the Town Code is hereby amended as follows: Section 50-74. Urination and Defecation in Public Urination or defecation in public or in a place open to public view in the Town of Pulaski is hereby prohibited. Any person who urinates or defecates in public or in a place open to public view except in public restroom facilities shall be guilty of a Class 4 misdemeanor. Section 50-75--50-110. Reserved. FURTHER, that Ordinance 2009-01 is hereby repealed. This ordinance is effective upon adoption and is hereby adopted this 17th day of March 2009 by the duly recorded vote of the Town Council of the Town of Pulaski, Virginia as follows: David L. Clark -Aye Joel 6. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H.M. Kidd -Aye Morgan P. Welker -Aye ATTEST: c~"T n ~ `+~ c:__. (J1 Li , air Patricia Cruise, Clerk of Council THE TOWN OF PULASKI, VIRGINIA By: _ y S. Worrell, Mayor ORDINANCE 2009-07 ORDINANCE APPROVING A SPECIAL EXCEPTION FOR A RECREATIONAL ESTABLISHMENT AT 223 N. WASHINGTON AVENUE WHEREAS, Kazemer Club N/A applied for a special exception under Section 411.3-4 of the Zoning Regulations of the Town of Pulaski, Virginia to operate a recreational center 223 North Washington Avenue; and, WHERAS, the subject property is zoned B-3 Central Business District and is identified as Tax Map No. 072-051-0022-0015, 0017 and a triangular portion of lot 072-051-0022-0013 and is recorded in Instrument No. 2007-4382; and, WHEREAS, after advertisement required by law, the Planning Commission and Town Council conducted a joint public hearing on March 3, 2009 wherein the comments and concerns of the public were heard; the factors listed in Section 702.4-5 of the Zoning Regulations of the Town of Pulaski, Virginia were considered by the Planning Commission and Town Council; and the recommendation of the Planning Commission was reviewed and considered by Town Council; and, WHEREAS, the Town Council did consider and found as fact that the proposed special exception is compatible with the surrounding uses; is consistent with the intent of the Zoning Regulations and the Comprehensive Plan; is in the public interest; and will comply with other provisions of law and ordinances of the Town of Pulaski, NOW, THEREFORE be it ORDAINED by the Town Council of the Town of Pulaski, Virginia sitting in regular session this 17th day of March 2009, that the application of Kazemer Club N/A for a special exception to operate a recreational establishment at 223 North Washington Avenue is hereby approved under the condition that members of the Pulaski Police Department, while on duty, may conduct walkthroughs of the establishment at their discretion during those hours the establishment is open to the general public. This ordinance is effective upon adoption and is hereby adopted this 17th day of March 2009 by the duly recorded vote of the Town Council of the Town of Pulaski, Virginia as follows: David L. Clark -Aye Joel B Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H.M. Kidd -Aye Morgan P. Welker -Aye ATTEST: _~ Patricia Cruise, Clerk of Council THE TOWN OF PULASKI, VIRGINIA By: rey S. Worrell, Mayor Mr. Hawley advised that staff had provided a table in the packet showing the amount of tax that would be available at different rates from 26 cents per hundred to the current 32 cents per hundred of assessed value. Staff was still determining the state requirements and were recommending that Council advertise the neutral rate of 26.9642132 per hundred and the desired rate for a public hearing on May 5. He reminded Council that the rate could be lowered but could not be increased over the advertised amount. Following extensive discussion, Councilman Bopp moved to advertise 30 cents per hundred for the tax rate, seconded by Councilman Kidd and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II, - No Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker - No The next item on the agenda was the Virginia Drinking Water State Revolving Fund (DWSRF) stimulus application. Mr. Hawley advised of a loan fund available for water projects. While staff had not determined a project that they wished to apply for at this point, they asked Council to grant permission for staff to apply if an appropriate project w8s determined. Following discussion, Councilman Clark moved to authorize staff to apply to the loan fund if a tank maintenance or replacement project is feasible. The motion was seconded by Councilman Burchett and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II, -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye Mayor Worrell moved onto Local Government Challenge for the Arts grant. Mr. Hawley advised that both the Friends of the Pulaski Theatre and the Fine Arts Center for the New River Valley had asked for the Town to support an application to the state for $5,000, with the Town agreeing to match up to this amount. In the past, the Town has participated with the Fine Arts Center for this grant. Council can agree to support one or both requests, but the maximum amount the state will award is $5,000. Following extensive discussion, Councilman Burchett moved to authorize the application to the Local Government Challenge for the Arts grant for $5,000, seconded by Councilman Welker and carried on the following recorded vote: David L. Clark -Aye Larry G. Clevinger, II, -Aye H. M. Kidd -Aye Joel B. Burchett, Jr. -Aye Robert A. Bopp -Aye Morgan P. Welker -Aye There being no further business, the meeting adjourned at 8:30 p.m. on motion by Councilman Clark, seconded by Councilman Clevinger and so carried. March 17, 2009/Page 8 of 8