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HomeMy WebLinkAbout12-01-09 Minutes of the Town Council Meeting held December 1, 2009 at 7:00 p.m. in the Council Chambers of the Municipal Building at 42 First Street, NW. There were present: Mayor Jeffrey S. Worrell Council: David L. Clark, Larry G. Clevinger, II, H. M. Kidd, Joel B. Burchett, Jr., Robert A. Bopp, Morgan P. Welker Staff: John J. Hawley, Town Manager Patricia Cruise, Clerk of Council Sherry Boyd, Finance Director Dave Hart, Parks and Facilities Director Gary Roche, Police Chief John Goad, Water Treatment Plant Bryan Swecker, Water Treatment Plant Others: Lee Spiegel Freddie Sonner Betty Quesenberry Charles R. Bopp Joseph K. Goodman Clark Payne Melinda Williams, Press Mike Williams, Press Mayor Worrell called the meeting to order at 7:00 p.m. Councilman Clevinger led the Pledge of Allegiance and Councilman Bopp gave the Invocation. Following roll call, Councilman Clark moved to modify item 14a of the agenda to read (A-7) Consult with legal counsel about specific legal matters requiring his advice, rather than Acquisition of Real Estate for Public Use. The motion was seconded by Councilman Clevinger and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye Next, Mayor Worrell introduced the Employee of the Month for December 2009, Bryan Swecker. Mr. Swecker's title is Waterworks Operator 1. The Mayor read a press release aloud and presented Mr. Swecker with the award. He noted that in addition to this award, Mr. Swecker would receive an extra paid day off and be eligible for the Employee of the Year Award at the end of the year. Mayor Worrell moved on to Public Hearings. The first Public Hearing was in regard to Planning Commission Case 2009-04ZA, Zoning Amendment. Mr. Hawley advised that the Hearing was to consider the Planning Commission's recommendation regarding changes to the Board of Zoning Appeals. These changes would bring the Zoning Regulations into compliance with state law governing Boards of Zoning Appeals. He explained the changes. Mayor Worrell opened the Public Hearing at 7:06 p.m. There being no comments from the Public, the Hearing was closed. Following discussion, Councilman Clark moved to direct staff to prepare the Ordinance regarding the Zoning regulations as recommended by the Planning Commission. The motion was seconded by Councilman Kidd and carried on the following recorded vote: December 1, 2009/Page 1 of 5 David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye Next, Lee Spiegel, Coordinator of Pulaski Community Partners Coalition, addressed Council and summarized the work of the Coalition. She stated that their goal is to reduce substance abuse in youth and eventually adults in Pulaski County. She advised that the Coalition was funded by grants which would expire in five years. She hoped that if Council felt that the Coalition was doing a good job, that they would consider budgeting funds for the Coalition at that time. Mayor Worrell opined that the Coalition's work was absolutely critical to the community. Next, Mayor Worrell complimented the Pulaski County High School Art League, Mrs. Parks and Mr. Hester for the holiday murals they painted on the downtown windows on Main Street. Mayor Worrell moved on to the Public Comment period. Clark Payne asked for an update on the Inoperable Vehicle Ordinance in the Town. Mr. Hawley advised that staff had been allowing time for the news of the Ordinance to spread to the public. Enforcement was now in effect and he advised that he would bring back numbers at the next meeting. Mayor Worrell moved on to the Consent Agenda. Councilman Welker moved to adopt the Consent Agenda consisting of the Town Council minutes of the November 3, 2009 meeting as written, seconded by Councilman Clark and carried on voice vote. The next item on the agenda was Project Updates. Mr. Hawley provided an update on the SE Revitalization grant. He advised that the recommendation for the Housing Oversight Board was included in the packet and was required to be adopted by Council. Additionally, that a Grievance Procedure for discrimination based on handicap (Section 504) was included and had to be adopted. Councilman Clark moved to appoint the Housing Oversight Board for the Dora Highway project as follows: Members appointed by Town Council: Morgan Welker, Member, Pulaski Town Council Lane Penn, Member, Pulaski Redevelopment and Housing Authority Janet Johnson, Director, New River Valley Community Action Elisabeth Vogel, Project Coordinator, Town of Blacksburg and New River Valley HOME Consortium Bill Pedigo, Town Engineer, Town of Pulaski and Project Manager (as designee of the Town Manager) Craig Quinn, Project Engineer, Town of Pulaski and Assistant Project Manager Tom Compton, Building Official, Town of Pulaski Consultants serving as non-voting members: eggy Morrison, President/CEO, K.W. Poore and Associates, Inc as Management Consultant raig Wilson, Vice President, K. W. Poore and Associates, Inc. as Management Consultant olin Arnold, Director, Community Design Studio of Community Housing Partners as Rehabilitation Specialist/Architect. December 1, 2009/Page 2 of 5 The motion was seconded by Councilman Clevinger and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Abstain Next, Councilman Welker moved to adopt the Grievance Procedure For Discrimination Based on Handicap (Section 504). The motion was seconded by Councilman Clark and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye Mayor Worrell moved on to Museum Operating Committee. He advised that as Council knew, a Museum Artifacts Acquisition Committee had been appointed. The Committee would be responsible for deciding which artifacts recovered from the fire would be placed in the Museum, disposing of the items that could not be salvaged and deciding which new artifacts offered to the Town would be accepted for the Museum. He advised that an Organizational meeting would be held Monday, December 7, 2009. The next item on the agenda was Old Business. Mr. Hawley advised that a memo had been included in the Council packet regarding an email inquiry and responses regarding traffic circles/roundabouts sent to localities around the state. He also advised that staff had contacted a local contractor to gather information regarding the costs of the roundabout recently completed at Virginia Tech. Since Council had reviewed the information in the packet, staff needed direction from Council as to the next step. Councilman Welker felt that staff needed to get more information and review options to finance the project. He also suggested that other options be reviewed other than a roundabout. Finally, he suggested looking at the possibility of doing the project in phases. Following extensive discussion, staff was directed to contact VDOT to see if Route 99 widening funds might be available for this intersection and to get cost estimates from VDOT and from contractors. Mayor Worrell moved on to Resolution 2009-06, Appointment of Janet Johnson to the Cemetery Board of Trustees. Councilman Clark moved to adopt Resolution 2009-06, For Appointment To The Cemetery Board Of Trustees. The motion was seconded by Councilman Clevinger and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye The next item was Resolution 2009-18, Appointing Ron Hall, Clark Payne and Charles Wade to Various Boards and Authorities of the Town.. Councilman Clark moved to adopt Resolution 2009-18, Ratifying Terms For Appointments To Various Boards and Authorities of the Town. The motion was seconded by Councilman Clevinger and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, LI -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye December 1, 2009lPage 3 of 5 it I RESOLUTION 2009-06 RESOLUTION FOR APPOINTMENT TO THE CEMETERY BOARD OF TRUSTEES WHEREAS, the Town Council has determined that it is in the general interest of the citizens of the Town of Pulaski to maintain a full membership roster of the various committees and boards of the Town; and, WHEREAS, a vacancy exists on the Cemetery Board of Trustees that requires the action of the Town Council to appoint a citizen representative to that body; NOW, THEREFORE be it ORDAINED by the Town Council of the Town of Pulaski, Virginia sitting in session this 1st day of December 2009, that Janet Johnston is hereby reappointed to the Cemetery Board of Trustees of the Town of Pulaski Virginia for a three (3) year term to expire on December 1, 2012. This resolution is effective upon adoption and is hereby adopted this 1st day of December 2009 by the duly recorded vote of the Town Council of the Town of Pulaski, Virginia as follows: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H.M. Kidd -Aye Morgan P. Welker -Aye THE TOWN OF PULASKI, VIRGINIA BY: S. Worrell, Mayor ATTEST: Patricia Cruise, Clerk of Council RESOLUTION 2009-18 RESOLUTION RATIFYING TERMS FOR APPOINTMENTS TO VARIOUS BOARDS AND - AUTHORITIES OF THE TOWN WHEREAS, Town Council on August 4, 2009 appointed the following citizens to various Town aufiorities and boards as follows: Ron Hall Industrial Development Authority (IDA) Clark Payne Pulaski Redevelopment & Housing Authority (PRHA) Charles Wade Cemetery Board WHEREAS, Town Council further directed staff to prepare the appropriate documentation pe taining to said appointments; NOW, THEREFORE be it RESOLVED by the Town Council of the Town of Pulaski, Virginia sitting in regular session this 1St day of December 2009, that the aforementioned appointments to ?arious boards and authorities by Town Council on August 4, 2009 are hereby raged for the terms expiring on the indicated dates as follows: Ron Hall IDA 4 year term August 21, 2013 Clark Payne PRHA 4 year term August 21, 2013 Charles Wade Cemetery Board 3 year term August 4, 2012 TI-is resolution and ratification are effective upon adoption and is hereby adopted this 1St day of December 2009 by the duly recorded vote of the Town Council of the Town of Pulaski, Virginia as follows: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H.M. Kidd -Aye Morgan P. Welker -Aye THE TOWN OF PULASKI, VIRGINIA BY: rey S. Worrell, Mayor ATTEST: . Gc.,cq.s1.. Patricia Cruise, Clerk of Council Mayor Worrell moved on to New Business. The first item was VML/VACO, AEP Steering Committee Funding Request. Mr. Hawley advised of the receipt of a memorandum requesting payment in the amount of $2,336.52 to a joint VMLNACo Steering Committee that has negotiated contracts for electrical services for local governments.: No funding for this contract was included in the 2009-2010 budget, however it could be paid in two payments of $1,168.26, with the second payment being in the 2010-2011 budget. Following discussion, Councilman Clark moved to direct staff to pay the assessment to VMLNACo, AEP Steering Committee. The motion was seconded by Councilman Clevinger. Mayor Worrell asked that the record reflect that he is an employee of American Electric Power. The motion then carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye The next item on the agenda was Community Movie Tour Book Agreement with CGI Communications, Inc.. Mr. Hawley advised that previously, the Town had signed a contract with CGI Communications, Inc. to prepare videos about the Town which were placed on the Town website. Additionally, CGI sold advertising banners to businesses in Town which were placed around Town on street light poles. They have asked to renew the contract with the Town. They would revise or make new videos for the web page and would be allowed to solicit area businesses to have their business linked on CGI's link to a video they would purchase for their business. There would be no cost to the Town. Following discussion, Councilman Welker moved to authorize the Town Manager to execute the Community Movie Tour Book Agreement, seconded by Councilman Clark and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye Mayor Worrell moved on to the proposed Virginia Resource Authority loan for sewer. Mr. Hawley advised that the Department of Environmental Quality had authorized a principal forgiveness loan to the Town to fund the rehabilitation of approximately 9,000 linear feet of the Peak Creek Sanitary Sewer lime and associated manholes to reduce infiltration/inflow. The Town Attorney reviewed the documents and advised that in the document, the Town, defined as a "Locality", is referred to on pages 1 and 2 as a "political subdivision of the Commonwealth", when it is in fact a municipal corporation. The wording needed to reflect that change. Councilman Clark moved to direct the Town Manager to execute the documents for the Virginia Resource Authority funding document with the changes made by the Town Attorney. The motion was seconded by Councilman Clevinger and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye December 1, 2009/Page 4 of 5 At 8:00 p.m., Councilman Clark moved to enter into Closed Session under Virginia Code 2.2-3711 (A-7), Consult with legal counsel about specific legal matters requiring his advice. Councilman Clevinger seconded the motion and it carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Mor-gan P. Welker -Aye At 8:27 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Clevinger, seconded by Councilman Clark and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye There being no further business, the meeting adjourned on motion by Councilman Clark, seconded by Councilman Clevinger and carried on voice vote. Approved: r .Worrell, Mayor December 1, 2009/Page 5 of 5