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HomeMy WebLinkAbout11-17-09 Minutes of the Town Council Work Session held November 17, 2009 at 5:00 p.m. at the Senior Center. There were present: Mayor Jeffrey S. Worrell Council: David L. Clark, Larry G. Clevinger, II, H. M. Kidd (arrived at 5:40 p.m.), Joel B. Burchett, Jr. (arrived at 5:43 p.m.), Robert A. Bopp, Morgan P. Welker Staff: John J. Hawley, Town Manager David N. Quesenberry, Asst. to the Town Manager Patricia Cruise, Clerk of Council Sherry Boyd, Finance Director Barbara Tate, Community Relations Director Dave Hart, Parks and Facilities Director Bill Pedigo, Town Engineer Gary Roche, Police Chief Bill Webb, Fire Chief Danielle Goad, Custodian Others: Ty Kirkner Aric Bopp Richard Repass Betty Lou Kirkner Clark Payne Morgan Goad Shawn Utt Sheila D. Nelson Melinda Williams, Press Mike Williams, Press Mayor Worrell called the meeting to order at 5:00 p.m. Following roll call, Councilman Clark moved to adopt the minutes of the September 15, 2009 Council Work Session as written. The motion was seconded by Councilman Clevinger and carried on voice vote. The next item on the agenda was Recognition of Count Pulaski as an honorary citizen. Mayor Worrell advised that the President signed a bill on Friday, November 6, 2009 proclaiming Count Casimir Pulaski to be an honorary citizen of the United States posthumously for his service to the nation during the Revolutionary War. He read the Resolution aloud. He commented that contact may be made to other communities that are named for Count Pulaski. Mayor Worrell moved on to the Employee of the Month. He announced that Danielle D. Goad was the Employee ofthe Month for November, 2009. Mrs. Goad is the Custodian for the Town. He read a press release aloud and presented Danielle with the award. He noted that in addition to this award, Mrs. Goad would receive an extra paid day off and be eligible for the Employee of the Year award at the end of the year. The next item on the agenda was Museum plans. Tye Kirkner reviewed the draft Museum plans with Council. He pointed out the layout of the interior with the locations of the Train set and vehicle display areas. He asked if Council desired any changes before going to bid. Following the presentation and discussion, Mayor Won•ell commented that he wanted to make sure that Council did not hold up the process of building the Museum. Mr. Hawley advised that unless he heard otherwise from Council, the project would go forward. The next item on the agenda was a presentation from Aric Bopp, New River Valley Economic Development Alliance. Mr. Bopp provided an overview of what the Alliance is doing for economic development in the area. November 17, 2009/Page 1 of 4 Next, Clark Payne, Vice Chairman of the Pulaski Redevelopment and Housing Authority, addressed Council and provided information on the current activities of the PR&HA. He pointed out that several members had withdrawn from the Authority and three needed to replaced. One area he mentioned was finding some volunteer assistance for demolition.'. Mayor Worrell thanked Mr. Payne for his update and advised that Council would address the Authority vacancies. Mayor Worrell moved on to Public Operations. The first item was Dora Highway Neighborhood Revitalization Update. Mr. Hawley advised of an agreement between the New River Valley HOME Consortium, Town of Blacksburg, Town'' of Pulaski and Community Housing Partners, INC. That had been include in the packet which needs to be signed. He explained the details of the agreement. Following discussion, Councilman Clark moved to direct the Town Manager to execute Addendum # 1 to the HOME'loan Agreement. The motion was seconded by Councilman Kidd and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye The next item on the agenda was Bane Lot. Mr. Hawley advised that since the last meeting he had discovered that the 2009 assessed value of the property that Mr. Bane wished to donate to the Town in exchange for the liens on the remainder of his property was $1,000, not $3,000. Since the amount was different than originally stated, he wanted to give Council an opportunity to review their decisimn. Following discussion, Council took no new action. The Next item on the agenda was Employee Service awards. Mr. Hawley advised that the Employee service awards are addressed in the Employee Personnel policy, which Council votes on. The current policy does not go beyond thirty five years. The Employee Committee reviewed the policy and suggested updating it by changing the 30 year award to be a choice of a pocket Watch or a rocking chair. The remainder of the $175 award after purchasing this award to be given via a prepaid visa/mastercard to the employee. The 35 year be an engraved glass/acrylic award with the remainder of the $200 award after purchasing this award to be given via a prepaid visa/mastercard to the employee. The 40 year award to be an engraved glass/acrylic award with the remainder of the $250 award after purchasing this award to be given via a prepaid visa/mastercard to the employee. Following discussion, Councilman Welker moved to modify the Employee Manual regarding Employee Service awards as stated above the motion was seconded by Councilman Clevinger and carried the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye Mayor Worrell moved on to the Employee Committee report. Mr. Hawley advised that the Employee Committee had suggested that Council consider funding a fitness program for employees by paying half of the one time joining fee to the Pulaski YMCA, and $10 towards the monthly membership fee. Additionally, that this same offer be made to Curves members. By offering this benefit to the employees, they cash maintain a healthy fitness lifestyle while possibly reducing the health premiums paid by the Town. November 17, 2009/Page Z of 4 Following discussion, Council agreed to discuss this topic during the budget session. The next item on the agenda was a draft Ordinance for the Peppers Ferry Regional Water Treatment Authority. Mr. Hawley advised that a draft Ordinance adopting the User Agreement with the Peppers Ferry Regional Water Treatment Authority had been included in the packet. The main objective of the Ordinance was to allow the incorporation of Federal or State mandate changes to be automatic without having to amend it again. Following discussion, Councilman Clark moved to adopt Ordinance 2009-13, Adopting the Peppers Ferry Regional Wastewater Treatment Authority User Agreement and Rules and Regulations. The motion was seconded by Councilman Clevinger and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye Mayor Worrell moved on to Resolution for Virginia First Regional Industrial Authority. Mr. Hawley advised that Resolution 2009-24, completed action of Council. Councilman Welker moved to adopt Resolution 2009-24. In Support of Amendment and Reenactment of Code § 15.2- 6415 Relating to the Virginia Regional Industrial Facilities Act. The motion was seconded by Councilman Kidd and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd. -Aye Morgan P. Welker -Aye The next item on the agenda was Safety. Mr. Hawley reviewed a memo included in the packet concerning the Town Fire Department accepting responsibility for vehicle extrication for REMSI. He advised that Chief Webb was in favor of this action. Following discussion, Councilman Clark moved to allow the Fire Department to accept the equipment and responsibility of vehicle extrication. The motion was seconded by Councilman Bopp and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye Mayor Worrell moved on to Public Utilities and a review of fixed charges. Mr. Hawley advised of the receipt of a request from Mr. Schwartz that the fixed costs for water and sewer bills at different locations in the Pulaski Furniture complex be reduced to the equivalent charge fora 5/8" residential meter. The owner did not wish to convert the 5/8" meter so it would be readily available if a potential tenant needs that large size. Following discussion, Council took no action. At 7:00 p.m., Councilman Clark moved to enter into Closed Session under Virginia Code 2.2-3711 (A-3), Acquisition or Use of Real Property for Public Purpose, or Disposition. The motion was seconded by Councilman Clevinger and carried on the following recorded vote: November 17, 2009/Page 3 of 4 Ordinance 2009-13 Ordinance Establishing Guidelines For Urban Archery Season ADOPTED: August 4, 2009 EFFECTIVE: August 4, 2009 ORDINANCE 2009-13 ORDINANCE ESTABLISHING GUIDELINES FOR URBAN ARCHERY SEASON WHEREAS, the rising deer population has resulted in an increasing number of vehicle accidents and damage to property within cities and towns in the Commonwealth; and, WHEREAS, in response to the increasing number of incidents involving deer, the Department of Game and Inland Fisheries has instituted a special Urban Archery Season in which cities and towns may participate in order to reduce urban deer populations; and, WHEREAS, the Town Council has determined that it is in the interest of the public health, safety and welfare of the citizens of the Town of Pulaski, Virginia to limit the deer population within the corporate limits of the town through participation in the Urban Archery Season; NOW, THEREFORE be it ORDAINED by the Town Council of the Town of Pulaski, Virginia sitting in regular session this 4th day of August 2009 that Chapter 14 of the Town Code is hereby amended as follows: ARTICLE III. URBAN ARCHERY SEASON Sec. 14-44. Provisions for Urban Archery Season (a) Persons participating in the Urban Archery Season shall observe the following provisions: (1) No hunting on Town property. (2) Hunters must carry written permission from individual property owners to hunt. (3) Agreement must be made between the participant and the landowner in reference to field dress. (4) No person may discharge a bow within 100 yards of any dwelling, building, street, sidewalk, alley, roadway, public land or public place within Town limits. Bows may be discharged within 100 yards of any dwelling or building only with the written permission of the landowner to be carried by the hunter as in section 2, above. (5) No person shall discharge a bow from, over or across any street, sidewalk, alley, roadway, or public land or public place within Town limits or toward any building or dwelling in such a manner that an arrow may strike it. The use of crossbows within the Town limits to take deer during urban archery season is prohibited. (6) Except for target shooting, archery equipment can only be discharged from an elevated stand with a minimum height of twelve (12) feet. (7) Hunters must dispose of deer carcasses appropriately. Carcasses should be double bagged and will be taken by the local landfills. (8) No person shall hunt deer within the Town by use of dog or dogs. (9) In addition to the Urban Archery Season, archery deer hunting is also allowed during the early archery season, the general firearms deer season (as set by the Department of Game and Inland Fisheries) and during the late archery season (i.e., from the first Saturday in October through the first Sunday in January). This ordinance is effective upon adoption and is hereby adopted this 4th day of August 2009 by the duly recorded vote of the Town Council of the Town of Pulaski, Virginia as follows: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H.M. Kidd -Aye Morgan P. Welker. -Aye THE TOWN OF PULASKI, VIRGINIA BY: ey S. Worrell, Mayor ATTEST: ~ ~ Patricia Cruise, Clerk of Council • r I, Patricia Cruise, Clerk of the Council of the Town of Pulaski, Virginia, do hereby certify that the foregoing Ordinance 2009-13, Establishing Guidelines for Urban Archery Season is a true and correct copy of the Ordinance set out and adopted by the recorded vote of the Town Council on August 4, 2009. c~ Patricia Cruise, Clerk of Council RESOLUTION 2009-24 RESOLUTION IN SUPPORT OF AMENDMENT AND REENACTMENT OF CODE §15.2-6415 RELATING TO THE VIRGINIA REGIONAL INDUSTRIAL FACILITIES ACT WHEREAS, the Board of Directors of the Virginia's First Regional Industrial Authority has determined that an amendment to §15.2-6415 as relates to~the Virginia Regional Industrial Facilities Act is necessary to facilitate the orderly withdrawal of individual members from the Authority; and WHEREAS, the Board has submitted to Authority members for review and comment a proposed amendment setting forth conditions and procedures for individual members to withdraw from the authority; and, WHEREAS, the Town Council of the Town of Pulaski, Virginia reviewed the proposed amendments at its regular meeting on November 3, 2009; NOW, THEREFORE be it RESOLVED b~ the Town Council of the Town of Pulaski Virginia, sitting in regular session this 17 day of November 2009, that the suggested amendment and reenactment of Code of Virginia §15.2-6415 as shown in Attachment A, affixed hereto and expressly made part of this resolution, is hereby approved for submission to the region's legislators for introduction to the upcoming session of the Virginia General Assembly. This resolution is effective upon adoption and is hereby adopted this 17"' day of November 2009 by the duly recorded vote of the Town Council of Pulaski, Virginia as follows: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H.M. Kidd -Aye Morgan P. Welker -Aye THE TOWN OF PULASKI, VIRGINIA BY: ey S. Worrell, Mayor ATTEST: Patricia Cruise, Clerk of Council Y f I ATTACHMENT A RESOLUTION 2009-24 Ae it enactod by the General Assembly of Virginia; ~ ~ 1. That § 15.2-G415 of the Code of Virginia is amended and reenacted ~ follows: § 15.2-6415. Dissolution of authority; withdrawal of laality. A member locality of an authority may, with the majority approval of all other members of such author:ty, wrthdraw from the authority only (i) upon dissolution of the authority as set forth hereiq, or (ii) upon a resolution adopted b3'the Bove siatfsfaction of sack member locali 's le al obli rmng bow of a memo, locality' °nd a~~ deht Incurred with regard to the autho ~ gations, ~clua~ng repay~~ °f itsportion ofany Ity, or a,~er maAaing contractual provisions for the repayment of its portion of any debt incurred, with regard to the atdhorrty, as well as pledging to pay general dues for operation of the authority for two yearns following the e„ fective date of withdrawal. No member seeping withdrawal shall retain without the consent of a majority of the rcmaining members, atiry rights to contributions made by such member, to such authorl or to any'p~'operty held by ty any revenue sharing as a1loved by 13.2- 6406 and 1 S.2-6407 , Upon withdrawal, the withdraroving member shall also return to the authority an), dues or other contributions refunded to such member during its membershi in the authort p ry. Whenever the fiilfi ~ od retetmines that the p~n~posc for which the authority was created has been substantially impractical or impossible to ~complish and that all obligations incurred by the aothorlty have been paid or that cash or a sufficient amount of United States govt fall its has been deposited for their payment, or provisions satisfactory for the ti utstmrding obligations have bcen arranged, the board may adopt resolutions and fording that the authority shall be dissolved. Appropriate attested copies of such resolutions shall be delivered to the Governor so that legislation dissolving such authority maybe introdue~ in the General Assembly. The dissolution of an autTmrity shall become eiTective tams of such legislation. The title to ail funds and other g to the time of such dissolution shall vest in the member localities whi h ha ~~t~ to ~ at the authority in Proportion to their rescective contriMrtionc David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye At 7:08 p.m., Council returned from Closed Session and adopted the Certification Resolution regarding the Closed Session on motion by Councilman Clevinger, seconded by Councilman Welker and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye Councilman Clark moved to accept the quit claim deed from AKW Rentals that releases to the Town of Pulaski any and all claims that it has, or may have, to the land area under and around an outdoor advertising billboard located on East Main Street east of Xaloy Drive. The motion was seconded by Councilman Welker and carried on the following recorded vote: David L. Clark -Aye Joel B. Burchett, Jr. -Aye Larry G. Clevinger, II -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Morgan P. Welker -Aye At 7:09 p.m., there being no further business, the meeting adjourned on motion by Councilman Clark, seconded by Councilman Clevinger and so carried. Approved: ff orrell, Mayor November 17, 2009/Page 4 of 4