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HomeMy WebLinkAbout06-05-12Mini ifcc of fhn Tnwn (tni ~ncil mPafinn helri Tuactiav .Iona .ri 9M 9 at 7~nn n m in the Cro mril Chamhers of the Minutes of the Town Council meeting held Tuesday, June 5, 2012 at 7:00 p.m. in the Council Chambers of the Municipal Building: ' There were present: Mayor: Jeffrey S. Worrell Council: Morgan P. Welker, H. M. Kidd, David L. Clark, Robert A. Bopp, Joseph K. Goodman Greg C. East Staff: John J. Hawley, Town Manager Dave Quesenberry, Asst. to the Town Manager Patricia Cruise, Clerk of Council David Warburton, Town Attorney John White, Economic Development Director Gary Roche, Police Chief Sherry Boyd, Finance Director Others: Julia Simpkins Jamie A. Radcliffe Nick Glenn Clark Payne Melinda Williams, Press Mike Williams, Press Mayor Worrell called the meeting to order at 7:00 p.m. Councilman Welker led the Pledge of Allegiance and Councilman Bopp gave the Invocation. Following roll call, Mayor Worrell moved on to the Public Hearing regarding the 2012-13 budget. , Mr. Hawley advised that the budget reflected both the increase in the real property levy as well as the capital projects that Council authorized. He noted that the budget must be adopted 14 days or later after the Public Hearing. Mayor Worrell opened the Public Hearing regarding the 2012-13 budgets at 7:02 p.m. There being no comments, the Hearing was closed. The next item on the agenda was Public Comments. Julia Simpkins complained of skunk problems in her area of Town and asked what could be done about them. Mayor Worrell advised that skunks are a problem. He added that the Town is limited in what can be done. He noted that the Town Manager's office had a list of licensed trappers from the Department of Games and Inland Fisheries as well as some information to discourage skunks. He encouraged Ms. Simpkins to leave her contact information with the clerk so that the information provided by the Game and Inland Fisheries could be provided to her. The next item on the agenda was the Consent Agenda consisting of the Council minutes of the May 2, 2012 meeting. Councilman Welker moved to adopt the Consent Agenda consisting of the Council minutes of the May 2, 2012 meeting as written. The motion was seconded by Councilman Clark and carried on voice vote. ' Mayor Worrell moved on to Project Updates. Page 1 of 4/June 5, 2012 new and upgraded svstem. Regarding Dora Highway, Mr. Hawley provided an overview of the status of this project. He noted that sortie localized temporary water shutdowns are expected during the water main tie-ins from the old system to the new and upgraded system. 'The next update was in regard to tornado-CDBG. Mr. Hawley advised that two sets of plans had been received from SERCAP to use on substantial reconstruction non volunteer built homes. He added that the County and Town staff were reviewing the plans before putting them out to bid. Mayor Worrell moved on to the Museum update Mr. Hawley summarized the status of the construction of the Museum Mr. White advised that the storyboard on display at the meeting was a prototype for the Museum. He added that storyboards and digitized tapes of live music from the station were some of the items to be included in the Museum. He noted that all of the photographs sent off to be restored were back in Town possession. He added that volunteers were in the process of painting the interior of the Museum. Mr. Hawley added that the Ratcliffe Museum golf tournament had been rescheduled for June 15, 2012. He noted that several members of the Ratcliffe family would be playing including the 83 year old son of Mayor Ratcliffe along with several grandsons and great grandsons. He invited everyone to stop by and enjoy the fun and meet the family. The next item on the agenda was the Capital Improvement Plan (CIP) Mr. Hawley advised that staff had recommended the items included in the packet for Council review. He noted 'that the defibrillators were included in the line item for Town wide safety and not listed in the CIP. He added that the CIP would not be voted on until the June19, 2012 Council meeting. Councilman Welker felt that the Heritage Park restrooms should be added back to the 12/13 CIP. Several members of Council and the Mayor agreed with Councilman Welker. Additionally, he asked that a simple creek access be installed on the west end of Town, and questioned whether it needed to be included in the Capital Plan. He suggested an area to install the access. Councilman East suggested utilizing inmates to help with removal of weeds and brush to obtain access to the creek. Extensive discussion ensued as to what should be included in the CIP. Councilman Welker noted that in order to be awarded some grants, the item must be included in the CIP. Councilman East asked for some type of justification for each item on the CIP to help Council decide which items should be included. Mr. Hawley advised that he would provide a form for Council's review. Mayor Worrell moved on to Old Business. The first item was GOEnforce software. Mr. Hawley advised that staff had reviewed this software program, which would expand the Askpulaskitown program the Town already had. It included the handling of weeds and grass and abandoned vehicle complaints among other things and would generate standardized forms and letters. He noted that staff felt it Page 2 of 4/June 5, 2012 paperworK. wouiC nave staff time by negating the need for multiple trips into the field to document and to create the correct papervvork. Councilman East questioned if the program also included a rental inspection portion of the program. He inquired whether this function had been included in the webinar? Mr. Hawley replied that it had not been included in the webinar. He advised that staff would check to see what the cost would be to add it on. Following discussion, Councilman Goodman moved to contract with GovOutreach to purchase and set up the GOEnforce module for their software from the current budget and the maintenance contract fees from the next budget year. Councilman Clark seconded the motion and carried on the following recorded vote: ' Morgan P. Welker -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye David L. Clark -Aye Gregory C. East -Aye The next item on the agenda was compensation plan. Mr. Hawley advised that the Town had increased the current employee compensation to offset the state mandated requirement for employees to pay the Virginia Retirement System increase of 5%. He added that the starting salary for each step of the compensation plan needed to be updated to offset that amount. Following discussion, Councilman Clark moved to adopt a 6% increase for the starting salary and for each step of the compensation plan. Councilman Goodman seconded the motion and carried on the following recorded vote: Morgan P. Welker -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Joseph K. Goodman , -Aye David L. Clark -Aye Gregory C. East -Aye Mayor Worrell moved on to Pulaski Furniture encroachment over Madison Avenue. Mr. Hawley advised that in response to Council's inquiries as to the status of any encroachment for the exterior ductwork over Madison Avenue, staff located Ordinance 94-1, which originally authorized the encroachment for Pulaski Fumiture to install the utility bridge over that street. The Ordinance specked that Pulaski Furniture remove the structure if it was abandoned. Mr. Warburton added that if Pulaski Furniture recorded this as a right of way in the land records at the time, then the current owner of the property could be asked to remove it. However, if it was not recorded then the Town could only require removal for safety reasons. It was the consensus of Council for Mr. Warburton to research the issue and report back to Council. Following discussion, Councilman Welker suggested that the Town needed to complete the street and right of way issues on Madison Avenue before pursuing this issue with the current landowner. Mayor Worrell moved on to Virginia's First appointment. Mr. Hawley advised that an appointment needed to be made to Virginia's First to replace Councilman Welker, whose term was due to expire July 1, 2012. He noted that the meeting was held at noon. He asked Council to' review their schedules to determine who could serve on this Committee and could be appointed at the June 19, 2012 meeting. Page 3 of 4/June 5, 2012 . ~-. ---~-..~~ .. ..... ... .. .y., v~ v.a , vvnauum na anu vnyu na liVUC IO.L LyVr Ll, FIGLIVI For Annexation, Immunity, Establishment of City. Investigation. and Ren~rts by Cnmmiscinn¢ Nonnrfa+~,,., At 8:25 p.m., Councilman Clark moved to enter into Closed Session under Virginia Code 2.2-3711 (A-7), Consultation With Legal Counsel and Briefings by Staff, Consultants and Virginia Code 15.2-2907D, Actions For Annexation, Immunity, Establishment of City, Investigation, and Reports by Commissions, Negotiation. ' Councilman Goodman seconded the motion and carried on the following recorded vote: Morgan P. Welker -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye David L. Clark -Aye Gregory C. East -Aye At 9:15 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Clark, seconded by Councilman Kidd and carried on the following recorded vote: Morgan P. Welker -Aye Robert A. Bopp -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye David L. Clark -Aye Gregory C. East -Aye There being no further business, the meeting adjourned at 9:18 p.m. on motion by Councilman Clark, seconded by Councilman Goodman and carried on voice vote. ~2~~t4~ Approved: e rey S. Worrell, Mayor n Page 4 of 4/June 5, 2012