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Home My WebLink About11-05-12or me mumapai ouuuniy. Minutes of the Town Council meeting held Monday, November 5, 2012 at 7:00 p.m. in the Council Chambers of the Municipal Building: There were present: ' Mayor: Jeffrey S. Worrell Council: Heather L. Steele, Gregory C. East, David L. Clark, H. M. Kidd, Joseph K. Goodman, James A. Radcliffe Staff: John J. Hawley, Town Manager David Warburton, Town Attorney Dave Quesenberry, Asst. to the Town Manager Patricia Cruise, Clerk of Council Tony Meredith, Police Captain Others: Clark Payne Noel O'Dell Janet Golden Kristi Edwards Carly Deaning Gary O'Dell Shawn Utt Betty Quesenberry Janie Hurd Akers Danny M. Shaver Mike Campbell Robert Smith, Jr. Richard Smith Sharon Gray Melinda Williams, Press Mike Williams, Press Mayor Worrell called the meeting to order at 7:00 p.m. Councilman Kidd led the Pledge of Allegiance and Councilman East gave the Invocation. Following roll call, Mayor Worrell advised of some needed changes to the agenda. ' Councilman Goodman moved to add the addition of item 13c, Resolution 2012-22; 13d, Resolution for Brethren Disaster Ministries and 13e, Question regarding return of Council Round Table to Work Sessions to the agenda. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye Mayor Worrell welcomed the public to the meeting. The first item on the agenda was Public Hearings. The first Hearing was in regard to Zoning Ordinance Amendments Regarding Clinics in Town. Mr. Quesenberry advised that the Planning Commission had reviewed the Zoning Ordinance regarding Clinics in the Town. They recommended adopting two definitions separating medical clinics from outpatient mental health and substance abuse clinics. Medical clinics would be allowed as a permitted "by-right" use in the R-O, B-1, B-2 and B-3 Districts and as a Special Exception in R-1, R-2 and R-3 Districts. He continued that outpatient mental health and substance abuse clinics would be limited as a special exception to the B-2 District only. He noted that uses listed as a Special Exception must be reviewed by the Planning Commission and Town Council through the public hearing process. Mayor Worrell opened the Public Hearing at 7:05 p.m. There being no comments, the Hearing was closed. ' Page 1 of 7/November 5, 2012 •• •••••~•• ~+•..•••~ .v•.... w ~ucc~ awn w MIVFIaIC all VIU11R111IiC B116GUn Ine rlarlllm GOmmisslOn recommendations reaardino clinics. Councilman Qnnriman cacnnricrl fhc mnfinn ~...~ ..~..le.~ .... FL.,. ~..u,....:_. Councilman Clark moved to direct staff to prepare an Ordinance reflecting the Planning Commission recommendations regarding clinics. Councilman Goodman seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye The next Public Hearing was a Rezoning request for 1810 Bob White Boulevard. Mr. Quesenberry advised that the Town had received an application to rezone a five acre tract located at 1810 Bob White Boulevard from I-1, Industrial/Commercial District to B-2 General Business District. He noted that the Planning Commission reviewed the case and recommended approval of the rezoning. Mayor Worrell opened the Public Hearing at 7:10 p.m. There being no comments, the Hearing was closed. Councilman Goodman moved to direct staff to prepare the proper documents reflecting the Planning Commission recommendation regarding rezoning 1810 Bob White Boulevard. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye The final Public Hearing was in regard to the issuance and sale of a General Obligation Water and Sewer Bond in the amount of $2,156,159 for Sewer Pump Stations. Mr. Hawley advised that as part of the financing process for the Sewer Pump Stations, Town Council was required to conduct a public hearing concerning the authorizing resolution for the bond issue for the upgrades to Pump Station 4A and 46. Mayor Worrell opened the Public Hearing at 7:13 p.m. There being no comments, the hearing was closed. The next item on the agenda was Public Comments. Mike Campbell addressed Council advising that he had been in business for one year and had applied for a small business grant to help with his business on Main Street. While going over his business plan he discovered that the traffic count on Main Street would not support the requirement for grant approval. He added that the local agency suggested that he relocate his business in order to receive the grant. He requested that Main Street be changed to two way traffic. Mayor Worrell asked Town staff to follow up with Mr. Campbell on the topic. The next speaker was Robert Smith. Mr. Smith addressed Council and provided an update regarding problems he had complained about at the October 2, 2012 Council meeting near the Magazine Street church. He was pleased with the improvement in the speeding situation and the coverage by the Police Department. He reminded Council that the ditch at the foot of the hill by the church needed to be repaired. The pipe was not connected and was dangerous to traffic. ' Mayor Worrell advised that he would meet with the Town Engineer and review the site. Mayor Worrell moved on to the Consent Agenda. Page 2 of 7/November 5, 2012 Councilman Kidd moved to adopt the Consent agenda consisting of the minutes of the October 2, 2012 ' Council meeting. Councilman Clark seconded the motion and carried on voice vote. The next item on the agenda was Project Updates with Dora Highway CDBG update being considered first.. Mr. Hawley advised that approval of the budget revision for Phase 1 of $31,600 from the Department of Housing and Community Development had been received. He noted that the final Compliance Review had been scheduled which would close out the first phase of the project. He added that staff was now concentrating on completing the housing rehab work. He summarized the status of the sixty structures in the project area. Regarding the tornado CDBG, Mr. Hawley advised that the County was going to assist the Town with the Department of Housing and Rehabilitation requirement to provide a photographic record of the streetscapes in their current condition for the entire Southside Residential Historic District. Additionally, he summarized the status of the remaining locations in the area. Moving on to the Museum update, Mr. Hawley advised that the building was almost totally finished. He noted that the Southbound Model Railroaders were almost finished with their work. Once this work was complete, staff and volunteers could begin preparation of the interior for completion, cleaning and design of exhibits. The next item was Drop Site update. Mr. Hawley advised that staff had met with the County and discussed some design concerns with the site. He added that staff was requesting quotes for fencing as required. Regarding the Iron Bridge Trail, Mr. Hawley advised that staff and the Virginia Department of Transportation ' representatives held a scoping meeting. He reviewed some of the required steps. He noted that there was approximately $29,055 available for materials and paving. Mayor Worrell moved on to Old Business. The first item was Resolution 2012-21. Mr. Hawley advised that this bond would be funded with the roll over of the debt from the radio read water meters currently in the budget. He added that the first payment would not be due until April of 2014. He reminded Council that the Resolution before them was different from the one in their packet. It had been amended by the correction of a spelling error. Councilman Clark moved to adopt Resolution 2012-21, Authorizing the Issuance and Sale of General Obligation and Water and Sewer Revenue Bond in An Amount Not to Exceed $2,156,159 of the Town of Pulaski and Providing for the Form, Details and Payment Thereof as amended. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye Councilman Clark moved to adopt the Financing Agreement related to the Issuance and Sale of the General ' Obligation and Water and Sewer Revenue Bond. Councilman Kidd seconded the motion and carried on the following recorded vote: Page 3 of 7/November 5, 2012 ~cwu~m ~. aIIGGIC „yG n. m. niaa -Aye Grea~rv C. Fact _ pvo i..~e..~ ~ n,...a....... ~.._ Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye ' The next item on the agenda was the engagement of the Bond Counsel. Mr. Hawley advised that in order to close the loan, the Town would work with bond counsel, separate from the Town Attorney. He advised that Council needed to accept the letter from Spilman, Thomas and Battle, PLLC. He noted that the fees for bond counsel would be rolled into the loan at closing. Councilman Clark moved to accept the engagement letter from Spilman, Thomas and Battle, PLLC for bond counsel. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd - Fse Joseph K. Goodman -Aye James A. Radcliffe -Aye The next item on the agenda was a Council representative to review the Engineering services RFP for the Water Treatment Plant. Mr. Hawley advised that the Town had advertised for the final engineering design of the water plant based on the PER prepared by Draper Aden and subsequent application for funding through the VDH. He noted that a Council representative was needed to help review the engineering services RFP for the Water Treatment Plant. Mayor Worrell volunteered to help review the RFP's. ' Councilman Goodman suggested that Councilman East review the RFP's as he was an Engineer. Councilman East advised that he was not able to help with the review. Councilman Goodman moved that Mayor Worrell serve as the Council representative to review the engineering services RFP for the Water Treatment Plant. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye Mayor Worrell moved on to New Business. The first item was 2013 Grand Slam Bluegrass/special events. Mr. Hawley advised that staff had been working with Dr. McElroy to get a 2013 bluegrass event scheduled. He noted that the scheduled date was May 18, 2013. He added that the event required a commitment of $4,000. He requested that Council discuss and decide whether they wished to proceed with the event as plans needed to be made early. Additionally, he noted that a preliminary events calendar for the year had been included in the packet for Council's review. Following discussion, Councilman Clark moved to appropriate an amount not to exceed $4,000 for the 2013 bluegrass event. Councilman Goodman seconded the motion and carried on the following recorded vote: Page 4 of 7/November 5, 2012 rleatner ~. ~teeie -rye ^---__, n ~~~~ _ Ave Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye Insenh K Goodman -Ave H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye Mayor Worrell moved on to the Brownsfield grant 2"tl phase. Mr. Hawley advised that staff wished to submit a 2ntl phase EPA Assessment grant. He added that this grant would be for $200,000, and there was no match except staff time in reporting and maintaining records. He noted that the grant, if awarded, would target properties in the First Street redevelopment area. Councilman Clark moved to authorize staff to apply for the 2"tl phase EPA Assessment grant. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye The next item on the agenda was Resolution 2012-22. Mr. Hawley advised that staff had received an email from VDOT requesting a Resolution rather than an Ordinance for the bond for the land use permit application for installation of a waterline service connection across Route 639. A Resolution had been provided for Council's review. Councilman Kidd moved to adopt Resolution 2012-22, Obligations of Insurance and Indemnity Virginia Department of Transportation. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye The next item on the agenda was Resolution for Brethren Disaster Ministries. Mayor Worrell advised that this item had been requested by Councilman Goodman. Councilman Goodman advised that Brethren Disaster Ministries would be moving from the area to assist other areas of need. He noted that they had been in the Town helping in the tornado area for approximately eighteen months. He wished to honor them with a Resolution and requested that staff prepare a Resolution for the next meeting. Mayor Worrell moved on to amending Council Work Sessions to include round table discussion. Councilman Goodman advised that in the past, Council had a Round Table Discussion at the Council Work Sessions. He commented that he suggested that Council rules be redrafted so that a Round Table Discussion would become a permanent part of the Work Session meetings. Mayor Worrell inquired whether Councilman Goodman wished to add a Round Table discussion at the Council Work Sessions or add the suggestion as a future item for discussion by Council? Councilman Goodman responded that would be up to Council. He offered to prepare a document if Council ' wished or if Council wished, to draft the change as a body. His request was that Council look at adding the item as part of the permanent agenda for Council Work Sessions. Page 5 of 7/November 5, 2012 Councilman East was in favor of the request and inquired whether Council could just vote to modify the agenda format? Mr. Hawley felt that since it was a Work Session and less formal, that staff could just add the item to the standing agenda for the Work Sessions. Councilman Goodman felt that some guidelines needed to be drafted to keep the item under control. Following discussion, Councilman Goodman moved to modify the Council rules to add language to make the Roundtable Discussion a permanent part of the Council Work Sessions. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye At 8:00 p.m., Councilman Clark moved to enter into Closed Session for four items under Virginia Code 2.2- 3711 (A7), Consultation with Legal Counsel. Councilman Goodman seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye At 9:10 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Clark, seconded by Councilman Goodman and carried on the following recorded vote: 1 Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye Councilman Goodman moved to authorize the Town Manager to compromise the debts for the back taxes dnd nuisance abatement fees for 78 Bertha Street. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye 1 H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye Councilman Clark moved to authorize the Town Manager to execute a contract with the Chamber of Commerce to run the Farmer's Market. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd - No Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye Councilman Clark moved to authorize the Town Manager to sign an amendment to the June 1, 2008 Franchise Agreement with Comcast for the proposal they made to us to modify that contract agreement. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman - No James A. Radcliffe - No Page 6 of 7/November 5, 2012 Mayor Worrell advised that the next couna~ vvorK session wowu vo ~ ~~ u a, ...~~ ~ _ ..... __,_ ___ ~_ .~_ ...._:..:....i o.,aa~.... ~~~he. lh~n ~} }ha Train Station Mayor Worrell advised that the next Council Work Session would be held at 5:00 p.m. on November 20, 2012 in the Council Chambers in the Municipal Building rather than at the Train Station. At 9:15 p.m., there being no further business, Councilman Goodman moved to adjourn the meeting, seconded' by Councilman Clark and carried on voice vote. is~~ Approved: of rey S. Worrell, Mayor 1 I~ ~ l__J Page 7 of 7/November 5, 2012