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HomeMy WebLinkAbout03-05-13me nnunicipai auuuuiy. ~~~~,,..,~,. of the Town Council meeting held Tuesday, March 5, 2013 at 7:00 p.m. in the Council Chambers of the Municipal Building: There were present: , Mayor: Jeffrey S. Worrell Council: Gregory C. East, David L. Clark, H. M. Kidd, Joseph K. Goodman, James A. Radcliffe Absent: Heather L. Steele Staff: John J. Hawley, Town Manager David Warburton, Town Attorney Dave Quesenberry, Asst. to the Town Manager Patricia Cruise, Clerk of Council Gary Roche, Police Chief William D. Pedigo, Town Engineer John White, Economic Development Director Sherry Boyd, Finance Director Dave Hart, Parks and Facilities Director Angie Banes Trail, Utility Billing Clerk Sandra Miller, Tax Clerk Dana Bishop, Accounts Payable Clerk Suellen Palmer, Human Resource Manager Others: Clark Payne Amy Lewis Elizabeth Chitwood Janie Hurd Akers Charles Wade Judy Icon ' Jack Hinshelwood Mike Williams, Press Melinda Williams, Press Mayor Worrell called the meeting to order at 7:00 p.m. Following roll call, Councilman Radcliffe led the Pledge of Allegiance and Councilman East gave the Invocation. Councilman Kidd moved to adopt the consent agenda consisting of the February 5, 2013 Council minutes as written. Councilman Clark seconded the motion and carried on voice vote. R".ayor Worrell moved on to Project Updates. John Hawley provided a summary of the progress on the Dora Highway CDBG project including proceeding with 200 Holly Street substantial rehab and evaluating a change order for 830 Jackson Avenue. The next item on the agenda was tornado CDBG. Mr. Hawley advised that an interim compliance review was scheduled for February 29, 2013. He added that 519 Pulaski and 804 Highland Terrace were both SR's. He noted that bids were received and opened on the 27`" and would be reviewed and a recommendation for management team would be made. Mayor Worrell moved on to the Museum update. Mr.' White provided a summary of the progress to date at the Museum, including the receipt of furniture, display' and retail cases, stanchions and barriers to protect displays among other items. Page 1 of 5/March 5, 2013 nn~ wnaP advised that was going slowly. He noted that the Amcles or mOorp^ tha C'nmmittee Y Councilman Goodman inquired into the progress of the forming of a Committee for the Museum. Mr. White advised that was going slowly. He noted that the Articles of Incorporation and By Laws need to be ompleted as well as the 501 c3 foundation status before appointing people to the Committee. ~ulayor Worrell inquired whether the landscaping would be dictated by the weather? Mr` White replied that the weather would affect installation of the landscaping and that staff was also coordinating with Pulaski County and the paving of the parking lot. Mayor Worrell moved on to Dropsite. Mr. Hawley advised that he had sent an email to the County Administrator to set up a preliminary design meeting. Councilman East inquired into the time frame for the dropsite? Mr. Hawley advised that several projects were taking priority, but that staff would hold a preliminary meeting as soon as the County responded to his email. Rme line an~ staff haddupdated the schedule w th VDOT to show forvvard p olgre s VDOT inquiring about the The next item was the joint dispatch study update. Chief Roche advised that no meeting had been held since the last report. ' Mayor Worrell moved on to joint tax collection. Mr. Hawley advised that a draft proposal for joint tax collection had been included in the packet. He noted that this document was being used as the starting point for discussion on shared collection of taxes. He advised that staff recommended that any reduction in the staff work load that the joint collection produced be used for additional delinquent tax collection. He added that staff was compiling the info that had been requested by the County that was listed at the bottom of the proposal. Ms. Boyd advised that if the joint tax collection was adopted, the County would have to take over the past and present as well as the future taxes. She added that programming changes would be necessary on both the County and Town side and that a daily report would be needed from the County. She noted that the earliest she could foresee this being accomplished was for the 2014 tax year. Councilman East interjected that he had spoken with the Planning District Commission and they had agreed to come in as a neutral third party to help with the fact finding portion of joint tax collection at no cost to the Town. They would gather information regarding the impact of moving taxes to the County and how manpower requirements would be impacted. They would present the information at a future meeting, but would make no recommendation to the Town and County. Mayor Worrell asked Councilmen Goodman and Clark to discuss this topic with the Board of Supervisor representatives at their next meeting. Mr. Hawley emphasized that during past combinations, no employee from either the County or Town government lost their job because of the combining of the departments, and the intent was to continue that ' trend. The next item on the agenda was Old Business and National Heritage Area Support Letter. Page 2 of 5/March 5, 2013 Mr. hiawiey aowsea Gnat i ne crooKea r<oaa: vlrgmla s nencage rvwsic I Ian was Icyuesw iy a icuci VI su ~__.~_ .--____~.~ .~....:......ti,... ni n /`.nnLn.d ~nnrl Ahlinn.~l 4Jnri}~nP orn~ WP ciimM9f17P(~ }F1P 11AI1PM/nf~C Mr. Hawley advised that The Crooked Road: Virginia's Heritage Music Trail was requesting a letter of support for the proposed designation of a Crooked Road National Heritage area. He summarized the paperwork included in the packet. He introduced Jack Hinshelwood, Executive Director of the Crooked Road, who was present to respond to any questions from Council. Councilman Goodman inquired whether the Crooked Road had received a response from Farm Bureau in relation to their letter regarding their lack of support for his request? Mr. Hinshelwood replied no. Councilman Goodman advised that one of the items that had been stressed in his reading of the topic was concern regarding agriculture. He added that there was not a lot of agriculture in the Town, but there was certainly a lot in the County. He asked Mr. Hinshelwood for a comment regarding the agricultural concerns and community perspective. Mr. Hinshelwood replied that he had been bombarded with information regarding this topic. He added that they have searched the information to try to find the facts. He stated that some of the information that he had read was clearly incorrect. He advised that he had looked across the state line in three different directions where this program was already in place and he did not see the problems regarding agriculture that were referred to. He noted that all the Crooked Road wanted to do was promote the music in our area. Following more discussion, Councilman Goodman advised that he fully supported the Crooked Road, however, he would like to wait for Farm Bureau's response before voting on the request. Mayor Worrell asked if Councilman Goodman was suggesting that the Town reach out to the Farm Bureau or wait for their response? Councilman Goodman desired for staff to reach out to the Farm Bureau and let them know that we as a government, are also looking forward to their response in hopes that the response might be sent a little faster Councilman Goodman moved to table the National Heritage Area designation support letter request until a response was received from the Farm Bureau. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Absent Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye Mayor Worrell moved on to Ordinance 2013-05. He noted that this completed action of Council. Councilman Clark moved to adopt Ordinance 2013-05, Setting Charges For Utility Services and Procedures. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Absent H. M. Kidd -Aye Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye The next item on the agenda was Resolution 2013-02. Mayor Worrell advised that this completed action of Council. Councilman Clark moved to adopt Resolution 2013-02, Authorizing Fees Charged By The Police Department. , Councilman Kidd seconded the motion and carried on the following recorded vote: Page 3 of 5/March 5, 2013 I ICaII ICl L. JICCIC - ADS (:ronnni C F~e4 _ Avc 7. nn. niaa - Hye Ir.ce..l. I! !_......I....... A.... Heather L. Steele -Absent H. M. Kidd -Aye Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye 'Mayor Worrell moved on to checklist for contributions. He advised that Council previously discussed the idea of developing a checklist for contributions. He noted that a draft of the checklist had been included in the packet. Following discussion, it was suggested changing the item under E from $5,000 to $1,000. Additionally, moving item I to the F location. Councilman Goodman moved to adopt the proposed Town of Pulaski Contributions Evaluation Checklist as amended, which included changing the dollar amount from $5,000 to $1,000, moving item I to the F location and eliminating item 3H, which was a duplication of item E. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Absent Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye Mayor Worrell moved on to New Business. The first item was Fire Department fund raiser. Mr. Hawley advised that the Fire Department wished to hold an auction and a dinner as a fund raiser. Councilman Clark moved to allow the Fire Department to hold an auction and a dinner as a fund raiser on May 18, 2013. Councilman Goodman seconded the motion and carried on the following recorded vote: Heather L. Steele -Absent Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye The next item for discussion was the Claytor Lake Festival request Mr. Hawley advised that the Claytor Lake Festival committee was requesting sponsorship by the Town. He noted that the Town had not been a sponsor for several years and there was no money included in the Special Events budget this year. Councilman Clark commented that he would love to see the Town be able to sponsor this event, however, he did not feel the Town could help this year. Councilman Goodman commented that Council was already looking at cutting some contributions and he did not feel it was proper to cut a contribution from one agency to give it to another. The next item on the agenda was APCO Agreement on Rates. At 8:03 p.m., Mayor Worrell, advised of a conflict of interest as he was an employee of APCO, and turned the meeting over to the Vice Mayor. ' Vice-Mayor Goodman asked Mr. Hawley for a review. Page 4 of 5/March 5, 2013 very thick document. The tlocumern was me reswr or ine vlwv ~.,~..+ ~ mcci...y w.. ,., .. .. . , _ _ _._ ~ .~_. .~„ ,.,,.,,, r.....,..e rcr.ci..erl hurl }ha wrnnn sinnaYurP D90e. and that the correct ,~~~. ~ ~a..~~y advised that Council had been provided a copy of the agreement earlier in the week as it was a very thick document. The document was the result of the VMWACO'S steering committee's extensive negotiations. He noted that the copy Council received had the wrong signature page, and that the correct signature page had been received. Councilman Clark moved to direct the Town Manager to execute the APCO Agreement on Rates. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Absent Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye At 8:06 p.m., Mayor Worrell resumed chairing the meeting. The next item for discussion was the Local Challenge Grant -request from Adaire Theatre. Mr. Hawley advised of the receipt of a request from Adaire Theatre to consider them when applying for the Local Government Challenge Grant this year. He noted that in the last several years, Judy Ison, of the Fine Arts Center of the New River Valley had completed the application for the Center and Pulaski Theatre for $5,000 in grant funds. These funds and the Town's equal match have been split equally to the Fine Arts Center and the Theatre. He noted that the budget for 13/14 only included $4,000 in match funds. He added that the state, if it approved the application, would award the $5,000 amount, but would only release funds that the Town matched. He noted that in the current scenario, that would be $4,000, which would result in $2,000 less funding to the Theatre and the Fine Arts Center. Following discussion, Councilman Clark moved to authorize the application for the Local Challenge grant. Councilman Goodman seconded the motion and carried on the following recorded vote: Heather L. Steele -Absent Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye At 8:10 p.m., Councilman Clark moved to enter into Closed Session under Virginia Code 2.2-3711 (A-3, Acquisition of real property and (A-7) Consult with legal counsel. Councilman Goodman seconded the motion and carried on the following recorded vote: Heather L. Steele -Absent Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye At 8:53 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Clark. Councilman Goodman seconded the motion and carried on the following recorded vote: Heather L. Steele -Absent Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye At 8:55 p.m., there being no further business, the meeting adjourned on motion by Councilman Clark, seconded by Councilman Goodman and so carried. ~~~r./4~ Approved: effrey S. Worrell, Mayor Page 5 of 5/March 5, 2013