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HomeMy WebLinkAbout03-04-14Minutes of the Town Council meeting held Tuesday, March 4, 2014 at 7:00 p.m. in the Council Chambers of the Municipal Building: There were present: Mayor: Jeffrey S. Worrell Council: Heather L. Steele, Gregory C. East, David L. Clark, H. M. Kidd, Joseph K. Goodman, James A. Radcliffe Staff: Shawn M. Utt, Town Manager David Warburton, Town Attorney Dave Quesenberry, Asst. to the Town Manager Patricia Cruise, Clerk of Council Gary Roche, Police Chief Bill Pedigo, Town Engineer Pam Witten, Finance Director John White, Economic Development Director Dave Hart, Parks and Facilities Director Others: Charles R. Bopp Lane Penn Desmond Barrett Carol Johnson Jeanne Curtis Kesha J. Taylor Kalleigh Smite Janet Johnson Nick Glenn Eric Sealander Anthony Farlow Ethan Sealander Calvin Pynn, Press Mayor Worrell called the meeting to order at 7:00 p.m. Boy Scouts Anthony Farlow and Ethan Sealander led the Pledge of Allegiance and Councilman Clark gave the Invocation. Following roll call, Mayor Worrell welcomed the public to the meeting. The first item on the agenda was Presentations. Mayor Worrell called Janet P. Johnson to the front of the room. He advised that "you would not meet many people in your life time that has had as much of an effect on the community as Janet has had on this one°. He added that he did "not know what the Town of Pulaski would have been like without forty years with Janet, but assure you it would be a lesser place". He continued that "the need for the services that Janet helps to provide is increasing all the time and the resources Janet has to meet those needs is decreasing, but she always makes it happen. She has helped so many people for so many years. I don't know the numbers, but I'm sure they would be off the charts". He added that "we have been blessed to have this lady in the community and we are a better place for it". He then read aloud Resolution 2014-05, Recognizing Janet P. Johnson For Her Service To New River Community Action And The Town Of Pulaski. Councilman Clark moved to adopt Resolution 2014-05, seconded by Councilman Kidd and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye Mayor Worrell presented Ms. Johnson with the award. Page 1 of 4/March 4, 2014 The next item on the agenda was Consent Agenda. Councilman Kidd moved to adopt the Consent Agenda consisting of the minutes of February 4, 2014. Councilman Clark seconded the motion. Councilman Goodman advised that on the last page, where Council returned from Closed Session, the motion did not include a second. He noted that Councilman Clark had seconded the motion. The Clerk acknowledged the omission and advised that the official minutes had been changed. Councilman Kidd moved to adopt the Consent Agenda consisting of the minutes of the February 4, 2014 Town Council meeting as corrected. Councilman Clark seconded the motion and carried on voice vote. Mayor Worrell moved on to Project Updates. Regarding sewer pump upgrades, Mr. Utt reported that the work at the Town's two main pump stations were approximately 90% complete. He noted that the total cost of the project, spread out over a few fiscal years, would be roughly $1,678,000. He added that the debt payments had already begun and would be incorporated into the upcoming budget cycle. Regarding the water treatment plant, Mr. Utt advised that the Virginia Resource Authority's loan committee had formally approved the full loan request and the expectation was to close on the funding in mid-March. He noted that the contractors were planning to begin construction soon and it was hoped that the project would be completed in early 2015. Mr. Utt advised that the tornado CDBG grant work was in the final stretch. He added that work continued in the Kersey Bottom area and it appeared the contract deadline of June 2014 was on target. Regarding joint dispatch update, Mr. Utt advised that the Corpmittee had been working diligently to formulate a draft agreement. It was hoped that a draft agreement would be ready for review by the March Work Session. Chief Roche addressed Council regarding gang markings/graffiti cleanup. He advised that Mr. Quesenbeny was preparing an Ordinance and Reverend Barrett had arranged to use Community Service citizens to he{p with the labor for the cleanup once the Ordinance was approved. Mayor Worrell moved on to Old Business. The first item was Resolution 2014-11, Appointing Desmond Barrett, Sam Gregory and Terry Hale, Sr. to the Pulaski Redevelopment and Housing Authority. Mr. Utt advised that these appointments were the direct result of the volunteer application forms currently in use. He added that all of the gentlemen expressed an interest in serving on this Authority. Councilman East commented that the memo included in the packet from Mr. Quesenberry regarding methods to secure members for Town committees was timely. He asked that this be provided in a procedural form rather than memo form. Mr. Utt responded that it would be used as policy for staff trying to fill vacancies on committees. Councilman East inquired whether there was a policy book or was that something that was in the process of being developed. Staff responded that there was not a central repository for policies. Mr. Utt felt that this would be an operational policy for staff. Page 2 of 4/March 4, 2014 Councilman East emphasized that he would like to see the document in policy form. Councilman Goodman moved to adopt Resolution 2014-11, Appointing Members to the Pulaski Redevelopment and Housing Authority. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye The next item for consideration was Resolution 2014-12, Increasing the Number of Planning Commission Members to Seven. Mr. Utt advised that in 2007, Council changed the number of Planning Commission members to 6. He added that staff recommendation was to increase the number of Planning Commission members to 7. He noted this would help with quorum issues as well as voting issues. Discussion ensued as to whether Council wished to have a representative on the Commission. No action was taken. Councilman Clark moved to adopt Resolution 2014-12, To Increase the Number of Planning Commission Members to Seven. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye Mayor Worrell moved on to performance agreement -Falls New River Valley Stamping. Mr. Utt advised that the Governor's Opportunity Fund Performance Agreement needed to be adopted by Council. He noted that it had been approved by the County Board of Supervisors, the County Industrial Development Authority, the company and the Commonwealth of Virginia. He added that the Town Attorney had reviewed the agreement. He emphasized that while the agreement stated that the Town would be responsible for $57,750, he expected that the Town's portion would be handled as in kind or some other means. Mr. Warburton interjected that two items needed to be changed on the agreement. He stated that the Town should be listed in the document as a Municipal Corporation, not a political subdivision of the Commonwealth and that the corporate name registered with the State Corporation Commission should be used, not the Ohio Limited Liability Company. Councilman Clark moved to authorize the Town Manager to execute the Governor's Development Opportunity Fund Performance Agreement with the changes from the Town Attorney. Councilman Goodman seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye The next item on the agenda was architectural and engineering term contracts. Mr. Utt advised that as part of the Calfee Park Visitors locker room project, some architectural services needed to be procured. He added that rather than doing the procurement process for one project, staff opened it up for Page 3 of 4/March 4, 2014 a term contract approach, which would minimize the time frame for projects going forward. He noted that s~a`ff~ released an RFP for architectural, engineering and survey services, and interviewed seven firms. The recommendations had been included in the Council packet. Four firms were named under the Town's engineering services: Draper Aden Associates, Anderson & Associates, Gay & Neel and Thompson & Litton. Under architectural services, Thomas Douthat, Gall & Associates, Thompson & Litton and OWPR had been named. Under survey services, Gay & Neel, Draper Aden, Anderson & Associates and Thompson & Litton had been named. He added that this put each of the companies on a no cost retainer and as projects emerged, these companies would be contacted. He noted that a draft agreement had been included in the packet for Council's review. Councilman Goodman moved to authorize the Town Manager to execute term agreements with Draper Aden Associates, Anderson & Associates, Gay & Neel, Thompson & Litton, Thomas Douthat, Gall & Associates end OWPR. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye At 7:46 p.m., there being no further business, the meeting adjourned on motion by Councilman Kidd, seconded by Councilman Clark and so carried. Approved: Jeffrey S. Worrell, Mayor Page 4 of 4/March 4, 2014