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HomeMy WebLinkAbout04-15-14~v~mutes of the Town Council meeting held April 15, 2014 at 5:00 p.m. in the Council Chambers of the Municipal Building at 42 First Street, NW, Pulaski, Virginia. Present were: Jeffrey S. Worrell, Mayor Council: Heather L. Steele, Gregory C. East, David L. Clark, H. M. Kidd, Joseph K. Goodman, James A. Radcliffe Staff: Shawn Utt, Town Manager Patricia Cruise, Clerk of Council David Quesenberry, Assistant to the Town Manager David Warburton, Town Attorney Bill Webb, Fire Chief Gary Roche, Police Chief Bill Pedigo, Town Engineer Kim Caudill, Administrative Manager Chris Phillips, Street Superintendent Pam Witten, Finance Director John White, Economic Development Director Dave Hart, Parks and Facilities Director Others: Clark Payne Lee Chitwood Danny Martin Eann Martin Evan Martin Charles R. Bopp Amy Lewis Nick Glenn Mike Williams, Press Calvin Pynn, Press Mayor Worrell called the meeting to order at 5:00 p.m. Following roll call, Councilman East moved to add item 10c, under Legislative regarding the Pulaski County Chamber of Commerce. Councilwoman Steele seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye Councilman Clark moved to add two items under Virginia Code 2.2-3711 (A-1), Discussion For Consideration Of Employment, Promotion, Performance, Demotion, Salary, Disciplining Or Resignation Of Public Officers, Appointees Or Employees. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele - No H. M. Kidd -Aye Gregory C. East - No Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe - No Jeffrey S. Worrell -Aye Councilman Kidd moved to add item 10d, Under Legislative regarding Resolution 2014-17. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye April 15, 2014/Page 1 of ~ 5 Mayor Worrell welcomed the visitors to the meeting. Councilman Clark moved to adopt the Consent Agenda consisting of the March 18, 2014 and March 25, 2014 Council minutes as written. Councilman Kidd seconded the motion and carried on voice vote. The next item on the agenda was Employee of the Month. Mayor Worrell advised that the Employee of the Month for April, 2014 was Kimberly Caudill. He read the press release aloud and presented her with an award. He advised that in addition to receiving the Employee of the Month award, Mrs. Caudill would receive an additional paid day off from the Town and be eligible for the Employee of the Year award at the end of the year. The next item on the agenda was Resolution 2014-14, April Child Abuse Prevention Month. Mayor Worrell advised that Town Council had already adopted Resolution 2014-14, April Child Abuse Prevention Month. However, due to his leadership in the child Abuse Prevention Month recognitions around the region, Judge Lee Chitwood had been invited to be presented with a copy of Council's Resolution. Mayor Worrell read the Resolution aloud and presented a framed copy of the Resolution to Judge Chitwood. Mayor Worrell moved on to fiscal year 2013 Audit Presentation. He introduced Ms. Deanna Cox, from Robinson, Farmer and Cox to review the audit. Ms. Cox presented an audit presentation to each member of Council and reviewed the information with Council. She advised that the Town had an unqualified opinion from the audit, which was the best opinion that the Town could have. She noted that the prior issue of reconciling the concentration account in a timely manner had been resolved and was being kept up-to-date. Items that needed attention included; reporting of outstanding checks in accordance with requirements of the Division of Unclaimed Property, the separation of land and buildings on the capital listing, and the listing of the Wells Fargo Drug Task Force account as a "public deposit account". Additionally, she noted that the unassigned fund balance was too low as recommended to maintain. She suggested that the Town should maintain a fund balance of about 15% of the current expenditures. She encouraged the Town to work to increase the fund balance. Mayor Worrell moved on to Public Operations. The first item was the Calfee Park Visitor's clubhouse. Mr. Utt advised of the receipt of an initial work order proposal for the design work needed at the clubhouse. He noted it was well below budget. He felt the proposed work would provide a great deal of data and information for Council to make a decision on how to move forward with the renovations needed. He advised that they would make a presentation at the May Council Work Session. The next item on the agenda was Legislative. Councilman Clark moved to adopt Resolution 2014-17, Honoring Thomas James McCarthy, Jr. For His Distinguished Service To The Town Of Pulaski. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye The next item for consideration was Ordinance 2014-15, Approving A Special Exception For 6 West Main Street. April 15, 2014/Page 2 of ~ 5~ ~our~cilman Clark moved to adopt Ordinance 2014-15. Councilman Goodman seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye Mayor Worrell moved on to Resolution 2014-16, Policy on Committee Appointments. Following discussion, Councilman Clark moved to table the Resolution pending changes to some of the criteria in the Resolution. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye The next item on the agenda was discussion of the Chamber of Commerce as requested by Councilman East. Councilman East wished to discuss a letter received from the Chamber of Commerce regarding the Chamber's developing and managing a Main Street Program for the Town of Pulaski. They were agreeable to taking on the task, but wanted a collective direction along with the assurance of the full support and backing of everyone involved. Mr. Warburton interjected that when Council asked the Chamber to take on the Farmer's Market for the Town, the Chamber did not wish to incur any costs whatsoever. He noted that historically, the costs of any kind of memorandum of understanding or contract with them, the costs had been off-loaded to the Town. Following discussion, Councilman East moved to ask the Pulaski County Chamber of Commerce to formally review the responsible organization for developing and conducting a Main Street Program in the Town of Pulaski. Additionally, the program plan should focus on organizing key groups to work in concert to promote, design and economically restructure a designated area with a primary focus on creating a sustainable and complete community revitalization effort. Councilman Radcliffe seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye Mayor Worrell moved on to Public Utilities. The first item was Virginia Stormwater Management Plan (VSMP) Mr. Utt advised that the state had been working toward an effort to move the Stormwater quality requirements off onto the local governments to enforce. He added that at the last general assembly session, the general assembly added a bill and the Governor signed it allowing "non-MS4" jurisdictions to opt-out of the VSMP. He asked Council if they wanted to opt-in or opt-out of the VSMP? H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye Following discussion, Councilman Clark moved to direct staff to prepare and Ordinance to opt-in to the Virginia Stormwater Management Plan. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye 1 April 15, 2014/Page 3 of ~ ~ Mayor Worrell moved on to Pump Station tour. Mr. Utt advised that the pump station upgrades were nearing completion and that staff was offering a tour of the facilities to Council. Following discussion, it was decided to have the tour after an upcoming Council budget Session. The next item on the agenda was Safety. Regarding the Joint Dispatch Center agreement, Mr. Utt advised that several changes had been suggested for the agreement. Mr. Warburton advised that both he and the County Attorney had made some changes to the agreement and that other changes still needed to be made regarding the calculation of costs to each entity. Mr. Utt commented that based on the reaction of Council, he wanted to suggest to the County that the population should be used in deciding cost to each entity. Following discussion, Councilmen Kidd, East, Goodman and Clark felt that the population should be used in deciding cost. The next item on the agenda was Round Table discussion. Councilman East inquired into the status of the Route 99 project? Mr. Pedigo responded that they had received an email from VDOT advising that the project was in the final design stage. He added that it was hoped to have a response in the next few weeks. Councilman Clark commented that the last two Saturdays in the Town had been the most joyous Saturdays he had seen in Town in a while. He added that the Color Me Cameron run almost doubled in size from last year. He noted that the past weekend had featured the Y Not Ride at the Train Station, the Museum was open, the Flea Market was going, and the Easter Egg Hunt was going on. He noted that there were people everywhere enjoying the Town of Pulaski. He commented that we need to see more of that. Councilman Goodman welcomed the Boy Scouts present for the meeting. Councilman Radcliffe advised that he had received several phone calls about brush in Town. He inquired where residents were supposed to take their brush? Mr. Utt advised that the PSA Board discussed this item and the consensus was that the Town needed to find their own space for brush disposal. Following discussion, the consensus was to look into opening the Honeywell site for brush on a trial basis. At 6:20 p.m., Councilman Clark moved to enter into Closed Session under Virginia Code 2.2-3711 (A-7) Consultation with legal counsel and briefing by staff of specific legal matters and matters subject to probably litigation; (A-5), prospective business or industry and two items under (A-1 ), Discussion for consideration of employment, promotion, performance, demotion, salary, disciplining or resignation of public officers, appointees or employees. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East - No Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe - No April 15, 2014/Page 4 of~ s At 7 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Clark, seconded by Councilman Goodman and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye Councilman Goodman moved to modify a loan with West Main Street Development L.L.C. by increasing the amount of the UDAG loan from $32,000 to $42,000 and changing the commencement of the payments to July 1, 2016. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye Councilman Clark moved to reschedule the first meeting in May 2014 to Wednesday May 7. Councilman Goodman seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye Joseph K. Goodman -Aye James A. Radcliffe -Aye At 7:05 p.m., there being no further business, Councilman Clark moved to adjourn, seconded by Councilman Kidd and carried on voice vote. 1 Approved: ,.-!` rey S. Worrell, Mayor April 15, 2014/Page 5 of ~ ~