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HomeMy WebLinkAbout07-08-14Minutes of the Town Council meeting held Tuesday, July 8, 2014 at 7:00 p.m. in the Council Chambers of the Municipal Building: There were present: Mayor: Jeffrey S. Worrell r1 ~~ Council: Heather L. Steele, Gregory C. East, David L. Clark, H. M. Kidd, James A. Radcliffe Lane R. Penn Staff: Shawn M. Utt, Town Manager David Warburton, Town Attorney Dave Quesenberry, Asst. to the Town Manager Patricia Cruise, Clerk of Council Gary Roche, Police Chief Ervin Barr, Lieutenant John White, Economic Development Director Pam Witten, Finance Director Bill Pedigo, Town Engineer Chris Phillips, Streets Superintendent Dave Hart, Parks and Recreation Director Others: Clark Payne Jessie Wilmer Lori Barr Nick Glenn Joseph Goodman Betty Quesenberry Mike Williams, Press Calvin Pynn, Press Mayor Worrell called the meeting to order at 7:00 p.m. Councilman Radcliffe led the Pledge of Allegiance and Councilman East gave the Invocation. Following roll call, Mayor Worrell welcomed new Council member Lane Penn back to Council. He noted that Mr. Penn had served on Council previously and commented that Council was glad to have him back with them. Councilman Clark moved to reappoint Patricia Cruise as Clerk of Council. Councilman Penn seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye 1 H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye Mayor Worrell moved on to election of Vice-Mayor. He asked for nominations. Councilman Radcliffe nominated Councilman East. Councilman Kidd nominated Councilman Clark. Mrs. Cruise then called the roll for the election of Vice-Mayor. Heather L. Steele voted for Mr. East Gregory C. East voted for Mr. East David L. Clark voted for Mr. Clark H. M. Kidd voted for Mr. Clark James A. Radcliffe voted for Mr. East Lane R. Penn voted for Mr. East Mayor Worrell advised that Mr. East was the new Vice-Mayor and congratulated him. Page 1 of 5/July 8, 2014 `Mayor Worrell moved on to Presentations. The first item was Resolution 2014-24, Honoring Joseph K. Goodman For His Service As A Member Of Town Council. Mayor Worrell read Resolution 2014-24 aloud. Councilman Clark moved to adopt Resolution 2014-24, seconded by Councilman Kidd and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye Mayor Worrell presented the Resolution to Mr. Goodman. The next item was Resolution 2014-25, Recognizing the Service of Lt. Ervin R. Barr Upon His Retirement. Mayor Worrell read Resolution 2014-25 aloud. Councilman Clark moved to adopt Resolution 2014-25, seconded by Councilman Kidd and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye Mayor Worrell presented the Resolution to Lt. Barr. The next item on the agenda was the Public Comment period. Since there were no speakers, Mayor Worrell moved on to the Consent Agenda. Councilman Kidd moved to adopt the Consent Agenda, consisting of the June 3, 2014 Town Council meeting as written. Councilman Clark seconded the motion and carried on voice vote. Mayor Worrell move on to Project Updates. The first item was Water Treatment Plant upgrades. Mr. Utt advised that the project was progressing well without major issues or delays. He noted that the first official change order had been received. He added that staff was meeting with the engineering firm to review the change order, but the project as a whole was moving forward. Mr. Pedigo added that the second raw water pump had been installed recently and testing was under way. The next item for consideration was Crestline Water Tank replacement. Mr. Utt advised that the contract had been executed for the Crestline water tank replacement and that the official "Notice to Proceed" had been issued. He reminded Council that the cost was $208,000 of the $400,000 that had been set aside from the general obligation bond. He added that staff was going to review of the remaining water tanks and recommend to Council what to do with the remaining $192,000. Councilman East inquired how many tanks the Town had and how many had been upgraded? Page 2 of 5/July 8, 2014 1 1 Mr. Pedigo responded that there were 14 or 15 tanks and that a number of them had been upgraded. Mayor Worrell moved on to the paving contract. Mr. Utt advised that the Notice to Proceed had been issued to Norwood Development for the paving contract. He added that it was expected that the paving would begin in the next few weeks. He noted that as it was announced at the June 24, 2014 meeting, the Town had more VDOT funds than usual, so it was hoped that Council would see a significant impact. Mr. Pedigo advised that the paving would include South Washington and Route 11, extensive patch paving on Route 99 and Memorial Drive as well as other smaller locations around Town. Mayor Worrell moved on to Kersey Bottom CDBG Planning Grant. Mr. Utt advised of the receipt of a letter from the Department of Housing and Community Development outlining a series of items that needed to be completed by July 31. However, these items had already been completed and submitted. He added that the Town's next step would be a facilitated planning meeting with a DHCD representative, which would probably take place toward the end of July. He noted that the goal of submitting a full grant application in March of 2015 was very attainable. The next item on the agenda was Calfee Park Visitor's locker room. Mr. Utt advised that a final report and proposal from Thompson and Litton regarding the Calfee Park Visitor's locker room had been included in the packet for Council's review. He summarized the report. He added that the design services portion of the proposal needed to be acted on in order to move forward. Following discussion, Councilman Clark moved to direct staff to execute the agreement with Thompson and Litton for design services for the Calfee Park Visitors Clubhouse and Umpire Facility and to appropriate $32,700 from the Unappropriated Fund Balance. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye Mayor Worrell moved on to Old Business. The first item was Dalton Building property donation. Mr. Utt reminded Council that at the June 3~d Council meeting, a public hearing was held regarding the proposed donation of the Dalton Building to the Town. He noted that the stipulations were to reimburse Mr. Leeper for the cost of the roof and the cost of the real estate services and legal fees, which totaled approximately $25,000. He added that those funds were going to be provided by the County Industrial Development Authority until the project could move forward with private developers. He advised that the next step would be to authorize staff and the Mayor to finalize the agreement and execute any necessary agreements to acquire the property. Councilman Kidd moved to formally accept the donated property and authorize staff and the Mayor to finalize the agreement and execute any necessary agreements to acquire the Dalton Building property. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye Page 3 of 5/July 8, 2014 David L. Clark -Aye Lane R. Penn -Aye The next item on the agenda was Resolution 2014-23, Joint Dispatch appointments. Mayor Worrell advised that this Resolution would appoint as voting members to the Joint Dispatch board, Councilwoman Heather L. Steele, Police Chief Gary Roche, and Town Manager, Shawn Utt. The alternate for Councilwoman Steele was Mayor Jeffrey S. Worrell, the alternate for the Chief of Police was Captain Anthony Meredith and the alternate for the Town Manager, was Fire Chief William M. Webb. Councilman Clark moved to adopt Resolution 2014-23, Appointing Town Representatives and Alternates to the Joint Dispatch Board. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye Mayor Worrell moved on to Kersey Bottom vultures. Mr. Utt advised that the vultures had returned to the Nanochemonics site and were spreading to the Kersey Bottom area as well. He asked for Council's authorization to continue with the vulture relocation to a site much less populated. He noted that the Police Department had submitted their paperwork for their permit to eradicate up to thirty of them if necessary. Following discussion, Councilman Clark moved to authorize staff to go forward with vulture relocation. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye The next item on the agenda was New Business. The first item for consideration was NTELOS request for colocation at the Ridge Avenue tower. Mr. Utt advised that currently the Town had aland-lease with Nextel allowing them to place a control building near their Ridge Avenue cellular antennae. He added that they were planning to vacate the town and building, but planned on leaving the control building structure. In addition, nTelos had submitted a proposal for an option and ground lease in order to utilize this control building. Councilman Clark moved to authorize the Town Manager and the Town Attorney to negotiate and execute the necessary lease termination agreement with Nextel as well as negotiate and execute the ground lease with nTelos for the same site. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye Mayor Worrell moved on to J. Calfee proposed property donation. Mr. Utt advised that he had been in communication with John Calfee, final heir to the Pulaski Real Estate Exchange Company, Inc. He added that the corporation still owned several lots throughout town and wished to donate them to the Town, possibly through the Housing and Redevelopment Authority. He advised that a draft deed and some aerial pictures of the properties had been included in the packet. He noted that Mr. Calfee requested that the donation be made in exchange for the past due taxes, which were $168.70 for County taxes and $89.55 for Town taxes. Page 4 of 5/July 8, 2014 Following discussion, Councilman Clark moved to schedule a public hearing for the J. Calfee proposed property donation. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye At 7:43 p.m., Councilman Kidd moved to enter Closed Session under Virginia Code 2.2-3711 (A-3), discussion for consideration of the disposition or acquisition of publicly held property; (A-5), discussion concerning a prospective business or industry, or the expansion of an existing business and industry, where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community and (A-7), consultation with legal counsels and briefing by staff for discussion of specific legal matters and matters subject to probable litigation. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye At 8:45 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Clark, seconded by Councilman Kidd and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye There being no further items for discussion, the meeting adjourned on motion by Councilman Clark, seconded by Councilwoman Steele and so carried. Approved: rey S. Worrell, Mayor Page 5 of 5/July 8, 2014