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HomeMy WebLinkAbout07-15-14~iriutes of the Town Council meeting held July 15, 2014, at 5:00 p.m. in the Council Chambers of the Municipal Building at 42 First Street, NW, Pulaski, Virginia. Present were: Jeffrey S. Worrell, Mayor Council: Heather L. Steele, Gregory C. East, David L. Clark, H. M. Kidd, Joseph K. Goodman, James A. Radcliffe Staff: Shawn Utt, Town Manager Patricia Cruise, Clerk of Council David Warburton, Town Attorney David Quesenberry, Assistant to the Town Manager Bill Webb, Fire Chief Anthony Meredith, Police Captain Bill Pedigo, Town Engineer Pam Witten, Finance Director Others: Charles Wade Joseph Goodman Rich Meadows Clark Payne Brooks Dawson Peggy White Mayor Worrell called the meeting to order at 5:00 p.m. Following roll call, Councilman Clark moved to add item 7c, Chamber/Main Street program to the agenda as well as a Closed Session under Virginia Code 2.2-3711 (A-7) Consult with legal counsel. Councilman Radcliffe seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye Mayor Worrell advised that James Hardie Building Products, Inc., would be expanding its manufacturing capacity at its operation in the Town. He added that this move would add 69 new jobs. He noted that the Town had received a check in the amount of $250,000 made to the Town from the Governor's Opportunity Fund to be used to help secure the project for Virginia. Mayor Worrell moved on to the Consent Agenda. Councilman Clark moved to adopt the Consent Agenda consisting of the May 20, 2014 and June 24, 2014 Council minutes as written. Councilman Kidd seconded the motion and carried on voice vote. The next item on the agenda was a Public Hearing for General Obligation Bond Financing for the Fiscal Year 2015 C/P. Mr. Utt advised that as approved in the FY 15 budget, the General Obligation bond for the CIP requests required a Public Hearing. He continued that the General Obligation bond would fund 3 different tiers of projects: a 7 year payout, a 10 year payout and a 20 year payout. He called on Doug Gebhardt of Davenport and Company to summarize. Mr. Gebhardt summarized the top two proposals from the Request For Proposals issued by the Town. He advised that his company felt comfortable with either proposal. He asked for Council's input into which proposal to accept. Following discussion, Mayor Worrell opened the Public Hearing at 5:12 p.m. July 15, 2014/Page 1 of 3 Charles Wade addressed Council expressing concern that the bond did not address the aging infrastructure including curbs, gutters, sidewalks and underground water lines. He asked that Council find a way to incorporate infrastructure upgrades in the near future. There being no further comments, the Hearing was closed at 5:14 p.m. Mayor Worrell moved on to Presentations. 1 The first item was the Employee of the Month for July 2014. Mayor Worrell introduced Gary Dunford, Crew Leader for the Street Department. He read a Press Release aloud and presented it and the award to Mr. Dunford. He congratulated Mr. Dunford and noted that in addition to receiving the award, Gary would receive an additional paid day off from the Town and be eligible for the Employee of the Year award at the end of the year. The next Presentation was for VDOT -Route 99 additional options. Mr. Utt advised that some VDOT representatives were present to discuss options related to the Route 99 Improvements project. He summarized three concept plans for a roundabout at the intersection of Bob White Boulevard and East Main Street. Jim Henegar and Alex Price, representatives from VDOT, reviewed the three concept plans for a roundabout at the intersection of Bob White Boulevard and East Main Street. Additionally, they summarized the amount of funding available for the Route 99 project. Following discussion, the consensus of Council was not to move forward with the roundabout. They were interested in the cost of installing lights from the Xaloy Drive to the Interstate. Mr. Utt advised that he would get that information together and include it in a weekly update. The next item on the agenda was Chamber/Main Street program. Mr. Utt advised that the Chamber of Commerce had submitted a proposal for Council's review to develop and maintain a Main Street program for the Town. He noted that he had received another proposal just prior to the Council meeting from the Greater Pulaski Alliance. A copy of each proposal had been placed at Council's dais. After discussion, Councilman East advised that he wanted to move forward with the Chamber proposal. Councilman Clark advised that he liked the Chamber proposal, but had not reviewed the GPA proposal. Following discussion, Councilman East moved to release $7,000 of the $25,000 appropriated in the 2014-15 budget to the Chamber of Commerce to begin work on the Town Main Street program. Councilman Penn seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye Mayor Worrell moved on to Public Operations. The first item was VoIP proposal for phone service. H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye Mr. Utt advised that staff had been working to identify replacement options for the Town's aging phone system. He noted that the existing phone system was well over 15 years old and had served well beyond its anticipated July 15, 2014/Page 2 of 3 lifespan. He reviewed the breakdown of the current monthly cost for the phone service, including long distance, video magistrate and telemetry to water tanks and pump stations. He added that the Town had received two proposals for VoIP phone service. He reviewed the proposals for Council. Following discussion, Councilman Clark moved to authorize the Town Manager to execute a three year contract for phone service with Broadview Networks in the amount of $1,830 per month. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye The next item on the agenda was Finance. Mr. Utt advised that draft Resolution 2014-26 had been prepared for Council's consideration relative to the Public Hearing regarding the issuance of bond financing held earlier in the meeting. Councilman East moved to adopt Resolution 2014-26, Authorizing The Issuance Of A General Obligation Bond Of The Town Of Pulaski, In A Principal Amount Not To Exceed $750, 000, And Providing For The Form, Details And Payment Of The Bond And Authorizing Certain Related Actions. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye At 6:24 p.m., Councilman Clark moved to enter into Closed Session for two items under Virginia Code 2.2- 3711 (A-7), legal matters. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye Councilwoman Steele left the meeting at 6:33 p.m. At 6:56 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Clark, seconded by Councilman Kidd and carried on the followed recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye Councilman East moved to transfer $100,000 to the UDAG fund from the Unappropriated Fund Balance as payment toward the James Hardie UDAG loan. Councilman Penn seconded the motion and carried on the following recorded vote: Heather L. Steele -Absent H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye There being no further business, the meeting adjourned on motion by Council rk, cond y Councilman Kidd and so carried. Approved: ey S. Worrell, Mayor July 15, 2014/Page 3 of 3