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HomeMy WebLinkAbout12-16-14Minutes of the Town Council meeting held December 16, 2014, at 5:00 p.m. in the Council Chambers of the Municipal Building at 42 First Street, NW, Pulaski, Virginia. Present were: Jeffrey S. Worrell, Mayor Council: Heather L. Steele, Gregory C. East (arrived at 5:01 p.m.), David L. Clark, H. M. Kidd, Lane R. Penn, James A. Radcliffe Staff: Shawn Utt, Town Manager David Warburton, Town Attorney Patricia Cruise, Clerk of Council David Quesenberry, Assistant to the Town Manager Bill Pedigo, Town Engineer John White, Economic Development Director Gary Roche, Police Chief Anthony Meredith, Lieutenant, Police Department Pam Witten, Finance Director Others: Jim Aust David Salmons Donna Branch Joseph Goodman Roger L. Stilwell Calvin Pynn, Press Melinda Williams, Press Mayor Worrell called the meeting to order at 5:00 p.m. Following roll call, the Mayor welcomed all of the visitors to the meeting. He advised that the first item for consideration was the Consent Agenda. Councilman Clark moved to adopt the Consent Agenda consisting of the Council minutes of the November 18, 2014 meeting as written. Councilman Penn seconded the motion and carried on voice vote. The next item on the agenda was a Public Hearing regarding the proposed vacation of alleys adjacent to 68 First Street NW and 100 Jefferson Avenue. Mr. Utt advised that Council held a Public Hearing at the October 8, 2014 meeting regarding the proposed sale of two alleys located adjacent to 68 First Street NW. He added that since then, SHAH Development, the property owners, had acquired the building located at 100 North Jefferson Avenue, adjacent to their property. Therefore, they were formally requesting that the Town vacate the alleys rather than sell them, since they now owned both sides of the alleyways. He added that staff felt it was now appropriate to hold an additional Public Hearing for the "vacation of the alley". Mayor Worrell opened the Public Hearing at 5:02 p.m. There being no comments from the public, the Hearing was closed. The next item on the agenda was Public Operations. Regarding the Gatewood Advisory Committee, Mr. Utt advised that the Committee would meet December 15. He added that he would provide a report to Council on the progress of that meeting. The next item on the agenda was the Senior Center Advisory Committee. Mr. Utt advised that the first Senior Center Advisory Committee meeting had been held the previous week. A summary of the items discussed had been included in the packet. He added that some of the easier, less expensive issued were already being addressed. Other issues would need further research and discussion with Council. December 16, 2014/Page 1 of 4 Councilman Kidd moved to adopt Resolution 2014-45, Appointments to the New River Valley Agency on Aging Board as written. Councilman Penn seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye At 7:32 p.m., Councilman Clark moved to enter into Closed Session under Virginia Code 2.2-3711 (A-1) Discussion for consideration of employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of public officers, appointees or employees, regarding Public Works Staffing Plan and (A-3), discussion for consideration of the disposition or acquisition of publicly held property regarding Loving Field. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye At 7:45 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Penn, seconded by Councilwoman Steele and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye There being no further business, the meeting adjourned on motion by Councilman Penn, seconded by Councilman Clark and carried on voice vote. Approved: .%, ,r' rey S. Worrell, Mayor Page 5 of 5/December 2, 2014 The next item on the agenda was "The Marketplace" contract for services. Mr. Utt advised that a draft contract from the Chamber of Commerce for the operation of "The Marketplace" for the next two seasons had been included in the packet. He noted two major differences from the previous contract. The first was the cost for the operational support and was proposed to be increased to $6,000. He noted that the additional funding would go toward helping the Chamber match additional grant funds for marketing and advertising of the event. The second difference dealt with additional maintenance and janitorial duties that were required based on the increase in attendance each week. He proposed either hiring an additional part-time position specifically for the Marketplace or reassigning a current employee to staff the event each Tuesday evening. Mr. Utt added that the Town Attorney had reviewed the draft agreement and found it acceptable. Following discussion, Councilman East moved to authorize the Town Manager to enter into a contract for services with the addition of the word "annual" before the word sum to item eight. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye Mayor Worrell moved on to Legislative items. Mr. Utt advised that Ordinance 2014-23, Vacating Right of Ways Adjacent to 68 First Street, NW and 100 N. Jefferson Avenue, pertained to the public hearing held earlier in the meeting. Due to the fact that the construction loan could not close until the alleys were officially vacated and closed, he recommended action on the draft Ordinance at this meeting. Following discussion, Councilman Penn moved to adopt Ordinance 2014-23, Vacating Right of Ways Adjacent to 68 First Street, NW and 100 N. Jefferson Avenue. Councilman Radcliffe seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye The next item on the agenda was Public Utilities. Mr. Utt advised that in relation to the Jackson Park Inn project, there was a need to extend a 10-inch water line from Washington Avenue along First Street, NW, in front of the Municipal Building and the Jackson Park Inn and on to Randolph Avenue, since the current four inch water line did not have fire flow capabilities. The water line would also provide for loop of water service in the downtown area increasing fire flow for the downtown area as a whole. He added that while exploring options to provide this water line extension, staff had also been exploring creative options to increase the parking capability along First Street, NW. He advised that a draft layout showing two different options to meet both additional parking and water line needs had been included in the packet for discussion. He explained the details of the options. Following discussion, staff agreed to get pricing and bring it back to Council. Mayor Worrell moved on to Safety and towing service options. Councilman Radcliffe advised that it had been brought to his attention that there were two towing businesses in the Town as well as other services out of Town. He requested that the in-Town towing businesses be called prior to calling out of Town services. He added that if the in Town services were unable to do the job in a December 16, 2014/Page 2 of 4 certain amount of time, then the out of Town services could be called. He noted that the in Town towing businesses paid Town taxes, but not the out of Town businesses. Mr. Utt advised that a letter from Mr. Campbell had been included in the packet as well as a response from Mr. Warburton. Additionally, a letter received that day, had been placed at the dais from PRS Towing explaining that while their main towing business was in the County, they were opening a satellite business in the Town of Pulaski. Following discussion, the consensus of Council was to contact in Town towing services first and then contact those out of Town. Mr. Utt advised that he would keep Council advised of any updates in the future. From the public, Mr. Campbell advised that he had prepared a draft Ordinance giving preference to the Town of Pulaski towing businesses before calling a company from out of Town. He added that he had given the draft Ordinance to Mr. Warburton, Town Attorney. Mayor Worrell thanked Mr. Campbell for his efforts and advised that Town Council and staff would review the draft Ordinance and decide whether to implement the Ordinance. The next item on the agenda was Round Table discussion. Councilman Kidd commented that he was glad to see Town staff working on Gatewood. Councilman Radcliffe wished everyone a Merry Christmas and Happy New Year. He added that 2014 had been a great year for Council and the Town and he was looking forward to moving ahead in 2015. At 5:53, Councilman Clark moved to enter into Closed Session under Virginia Code 2.2-3711(A-1) discussion for consideration of employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of public officers, appointees or employees, regarding Engineering Department staffing and Police Officer classification. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye At 6:24 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Clark, seconded by Councilman Penn and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye Councilman Clark moved to direct staff to create a classification of position called Police Officer II. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye Councilman East moved to authorize staff to create the necessary documentation to appoint Jason Paljug as Building Official for the Town of Pulaski and reclassify Todd Garwood as Fire Marshal for the Town of Pulaski. Councilman Clark seconded the motion and carried on the following recorded vote: December 16, 2014/Page 3 of 4 Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye There being no further business, the meeting adjourned at 6:27 p.m. on motion by Councilman Penn, seconded by Councilman Kidd and carried on voice vote. Approved: Jeffrey S. Worrell, Mayor 1 December 16, 2014/Page 4 of 4 Minutes of the Town Council meeting held December 16, 2014, at 5:00 p.m. in the Council Chambers of the Municipal Building at 42 First Street, NW, Pulaski, Virginia. Present were: Jeffrey S. Worrell, Mayor Council: Heather L. Steele, Gregory C. East (arrived at 5:01 p.m.), David L. Clark, H. M. Kidd, Lane R. Penn, James A. Radcliffe Staff: Shawn Utt, Town Manager David Warburton, Town Attorney Patricia Cruise, Clerk of Council David Quesenberry, Assistant to the Town Manager Bill Pedigo, Town Engineer John White, Economic Development Director Gary Roche, Police Chief Anthony Meredith, Lieutenant, Police Department Pam Witten, Finance Director Others: Jim Aust David Salmons Donna Branch Joseph Goodman Roger L. Stilwell Calvin Pynn, Press Melinda Williams, Press Mayor Worrell called the meeting to order at 5:00 p.m. Following roll call, the Mayor welcomed all of the visitors to the meeting. He advised that the first item for consideration was the Consent Agenda. Councilman Clark moved to adopt the Consent Agenda consisting of the Council minutes of the November 18, 2014 meeting as written. Councilman Penn seconded the motion and carried on voice vote. The next item on the agenda was a Public Hearing regarding the proposed vacation of alleys adjacent to 68 First Street NW and 100 Jefferson Avenue. Mr. Utt advised that Council held a Public Hearing at the October 8, 2014 meeting regarding the proposed sale of two alleys located adjacent to 68 First Street NW. He added that since then, SHAH Development, the property owners, had acquired the building located at 100 North Jefferson Avenue, adjacent to their property. Therefore, they were formally requesting that the Town vacate the alleys rather than sell them, since they now owned both sides of the alleyways. He added that staff felt it was now appropriate to hold an additional Public Hearing for the "vacation of the alley". Mayor Worrell opened the Public Hearing at 5:02 p.m. There being no comments from the public, the Hearing was closed. The next item on the agenda was Public Operations. Regarding the Gatewood Advisory Committee, Mr. Utt advised that the Committee would meet December 15. He added that he would provide a report to Council on the progress of that meeting. The next item on the agenda was the Senior Center Advisory Committee. Mr. Utt advised that the first Senior Center Advisory Committee meeting had been held the previous week. A summary of the items discussed had been included in the packet. He added that some of the easier, less expensive issued were already being addressed. Other issues would need further research and discussion with Council. December 16, 2014/Page 1 of 4 The next item on the agenda was "The Marketplace" contract for services. Mr. Utt advised that a draft contract from the Chamber of Commerce for the operation of "The Marketplace" for the next two seasons had been included in the packet. He noted two major differences from the previous contract. The first was the cost for the operational support and was proposed to be increased to $6,000. He noted that the additional funding would go toward helping the Chamber match additional grant funds for marketing and advertising of the event. The second difference dealt with additional maintenance and janitorial duties that were required based on the increase in attendance each week. He proposed either hiring an additional part-time position specifically for the Marketplace or reassigning a current employee to staff the event each Tuesday evening. Mr. Utt added that the Town Attorney had reviewed the draft agreement and found it acceptable. Following discussion, Councilman East moved to authorize the Town Manager to enter into a contract for services with the addition of the word "annual" before the word sum to item eight. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye Mayor Worrell moved on to Legislative items. Mr. Utt advised that Ordinance 2014-23, Vacating Right of Ways Adjacent to 68 First Street, NW and 100 N. Jefferson Avenue, pertained to the public hearing held earlier in the meeting. Due to the fact that the construction loan could not close until the alleys were officially vacated and closed, he recommended action on the draft Ordinance at this meeting. Following discussion, Councilman Penn moved to adopt Ordinance 2014-23, Vacating Right of Ways Adjacent to 68 First Street, NW and 100 N. Jefferson Avenue. Councilman Radcliffe seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye The next item on the agenda was Public Utilities. Mr. Utt advised that in relation to the Jackson Park Inn project, there was a need to extend a 10-inch water line from Washington Avenue along First Street, NW, in front of the Municipal Building and the Jackson Park Inn and on to Randolph Avenue, since the current four inch water line did not have fire flow capabilities. The water line would also provide for loop of water service in the downtown area increasing fire flow for the downtown area as a whole. He added that while exploring options to provide this water line extension, staff had also been exploring creative options to increase the parking capability along First Street, NW. He advised that a draft layout showing two different options to meet both additional parking and water line needs had been included in the packet for discussion. He explained the details of the options. Following discussion, staff agreed to get pricing and bring it back to Council. Mayor Worrell moved on to Safety and towing service options. Councilman Radcliffe advised that it had been brought to his attention that there were two towing businesses in the Town as well as other services out of Town. He requested that the in-Town towing businesses be called prior to calling out of Town services. He added that if the in Town services were unable to do the job in a December 16, 2014/Page 2 of 4 certain amount of time, then the out of Town services could be called. He noted that the in Town towing businesses paid Town taxes, but not the out of Town businesses. Mr. Utt advised that a letter from Mr. Campbell had been included in the packet as well as a response from Mr. Warburton. Additionally, a letter received that day, had been placed at the dais from PRS Towing explaining that while their main towing business was in the County, they were opening a satellite business in the Town of Pulaski. Following discussion, the consensus of Council was to contact in Town towing services first and then contact those out of Town. Mr. Utt advised that he would keep Council advised of any updates in the future. From the public, Mr. Campbell advised that he had prepared a draft Ordinance giving preference to the Town of Pulaski towing businesses before calling a company from out of Town. He added that he had given the draft Ordinance to Mr. Warburton, Town Attorney. Mayor Worrell thanked Mr. Campbell for his efforts and advised that Town Council and staff would review the draft Ordinance and decide whether to implement the Ordinance. The next item on the agenda was Round Table discussion. Councilman Kidd commented that he was glad to see Town staff working on Gatewood. Councilman Radcliffe wished everyone a Merry Christmas and Happy New Year. He added that 2014 had been a great year for Council and the Town and he was looking forward to moving ahead in 2015. At 5:53, Councilman Clark moved to enter into Closed Session under Virginia Code 2.2-3711(A-1) discussion for consideration of employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of public officers, appointees or employees, regarding Engineering Department staffing and Police Officer classification. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye At 6:24 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Clark, seconded by Councilman Penn and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye Councilman Clark moved to direct staff to create a classification of position called Police Officer II. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye Councilman East moved to authorize staff to create the necessary documentation to appoint Jason Paljug as Building Official for the Town of Pulaski and reclassify Todd Garwood as Fire Marshal for the Town of Pulaski. Councilman Clark seconded the motion and carried on the following recorded vote: December 16, 2014/Page 3 of 4 Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye There being no further business, the meeting adjourned at 6:27 p.m. on motion by Councilman Penn, seconded by Councilman Kidd and carried on voice vote. Approved effrey S. Worrell, Mayor n 1 December 16, 2014/Page 4 of 4