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HomeMy WebLinkAbout01-06-15minutes of the Town Council meeting held Tuesday, January 6, 2015 at 7:00 p.m. in the Council Chambers of the Municipal Building: There were present: Mayor: Jeffrey S. Worrell Council: Heather L. Steele, Gregory C. East, David L. Clark, H. M. Kidd, James A. Radcliffe Lane R. Penn Staff: Shawn M. Utt, Town Manager David Warburton, Town Attorney David Quesenberry, Asst. to the Town Manager Patricia Cruise, Clerk of Council Bill Pedigo, Town Engineer Pam Witten, Finance Director John White, Economic Development Director Gary Roche, Police Chief Others: Joseph Goodman Melinda Williams, Press Mayor Worrell called the meeting to order at 7:00 p.m. Councilman Penn led the Pledge of Allegiance and Councilman Clark gave the Invocation. Following roll call, Mayor Worrell moved to the Consent Agenda. Councilman Clark moved to adopt the Consent Agenda consisting of the December 2, 2014 Council meeting minutes; Architectural Review Board's 2014 Annual Report; Board of Zoning Appeal's 2014 Annual Report; Housing Board of Adjustment and Appeal's 2014 Annual Report; Planning Commission's 2014 Annual Report and Pulaski Redevelopment and Housing Authority's 2014 Annual Report. Councilman Penn seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye H. M. Kidd - Aye Gregory C. East - Aye James A. Radcliffe - Aye David L. Clark - Aye Lane R. Penn - Aye The next item on the agenda was Project Updates. Mr. Utt reviewed the Project Review Chart for Council. He advised that the Water Plant upgrades were approximately 60% complete; the Pump Station upgrades were substantially complete; and interviews were continuing for the computer software update for the Finance Department. Mayor Worrell moved on to Old Business and Resolution 2015-01. Mr. Utt advised that the Resolution completed action of Council. He noted that this action would mean that Todd Garwood would be able to resume his Fire Marshal duties full time. Councilman East moved to adopt Resolution 2015-01, Appointing Jason Paljug As Building Official as written. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye Page 1 of 3/January 6, 2015 Mayor Worrell moved on to New Business. The first item was New River Valley Commerce Park shares. Mr. Utt explained that the Town pays a $5,000 membership fee to Virginia's First. He added that over the years, a surplus had built up. He noted that in 2011, each member was given $40,000 of that surplus with the hope that member localities would put that money toward the water and sewer debt. At that time, the Town chose to dedicate a portion of their refund ($27,272.73) for the water and sewer debt, but never officially dedicated the remaining portion to an Authority project. He noted that the remaining portion of $12,727.27 was still in reserve. He added that currently, with the construction of the Red Sun Farms facility, and the potential for additional companies showing interest in the Commerce Park, there was a need to formally dedicate the roadway into the VDOT system. This would require an extensive survey of the right of way, at the estimated cost of $3,900. He added that staff recommended that Council approve the use of the funds. Following discussion, Councilman Clark moved to authorize the Mayor, Town Attorney and Town Clerk to execute the International Boulevard Right -Of -Way Project agreement on behalf of the Town. Councilman Radcliffe seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye Mayor Worrell moved on to VDH Planning Grant award. Mr. Utt advised that in August 2014, Council authorized the submittal of a planning grant request to the Virginia Department of Health's Office of Drinking Water in the amount of $24,920 for the development of a hydraulic model of the Town's Water System to help understand the water loss and other problem areas. He added that recently, the Town had been notified of approval for a planning grant of $22,920 for this project. He noted the remaining $2,000 would come from the current budget and would not need additional appropriation from Council. Councilman East moved to authorize the Town Manager to execute the Drinking Water Planning Grant Agreement. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye The next item for consideration was Resolution 2015-02, NRVPDC name change request. Mr. Utt advised that the New River Valley Planning District Commission wished to change the name of the Commission as many of their functions lie outside the "planning" realm, such as grant management, project management and financial management. He noted that state law requires all members to formally approve any name change. He added that the Commission wished to change their name to New River Valley Regional Commission. Councilman Kidd moved to adopt Resolution 2015-02, Requesting Support For Changing The Name Of The New River Valley Planning District Commission To The New River Valley Regional Commission. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye H. M. Kidd - Aye Gregory C. East - Aye James A. Radcliffe - Aye David L. Clark - Aye Lane R. Penn - Aye Page 2 of 3/January 6, 2015 At 1:22 p.m., Councilman Clark moved to enter into Closed Session under Virginia Code 2.2-3711 (A-1), Discussion for consideration of employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of public officers, appointees or employees regarding Police Officer II classification and (A-5), discussion concerning a prospective business or industry, or the expansion of an existing business and industry, where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community in regard to Project JPI or Jackson Park Inn. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye Council returned from Closed Session at 7:50 p.m. and adopted the Certification Resolution on motion by Councilman Clark, seconded by Councilman Kidd and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye There being no further business, the meeting adjourned on motion by Councilman Clark, seconded by Councilman Kidd and so carried. Approved: 4a'11'11e� effrey S. Worrell, Mayor Page 3 of 3/January 6, 2015