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Home My WebLink About04-07-15Minutes of the Town Council meeting held Tuesday, April 7, 2015 at 7:00 p.m. in the Council Chambers of the Municipal Building. There were present: Mayor: Jeffrey S. Worrell Council: Heather L. Steele, Gregory C. East, David L. Clark, H. M. Kidd, James A. Radcliffe, Lane R. Penn Staff: Shawn M. Utt, Town Manager David Warburton, Town Attorney David Quesenberry, Asst. to the Town Manager Patricia Cruise, Clerk of Council Bill Pedigo, Town Engineer Pam Witten, Finance Director John White, Economic Development Director Gary Roche, Police Chief Others: Joseph Goodman Clark Payne Bill Webb Cathy Webb Bill Mason Calvin Pynn, Press Mayor Worrell called the meeting to order at 7:00 p.m. Councilman Kidd led the Pledge of Allegiance and Councilman Clark gave the Invocation. The first item on the agenda was Presentations. Mayor Worrell advised that there were two presentations: Resolution 2015-07, In Thanks and Appreciation to Chief William M. Webb, Jr. Upon His Retirement From the Pulaski Fire Department and Resolution 2015-06, In Thanks and Appreciation to William Mason Upon His Retirement From the Pulaski Department of Parks and Facilities. He called both men to the dais. He read Resolution 2015-07 aloud and thanked Chief Webb. Councilman Clark moved to adopt Resolution 2015-07. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye H. M. Kidd - Aye Gregory C. East - Aye James A. Radcliffe - Aye David L. Clark - Aye Lane R. Penn - Aye Mayor Worrell presented the Resolution to Mr. Webb and thanked him for his service. Next, Mayor Worrell read Resolution 2015-08 aloud and thanked Mr. Mason. Councilman East moved to adopt Resolution 2015-08. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye H. M. Kidd - Aye Gregory C. East - Aye James A. Radcliffe - Aye David L. Clark - Aye Lane R. Penn - Aye Mayor Worrell presented the Resolution to Mr. Mason and thanked him for his service. Page 1 of 3/April 7, 2015 The next item on the agenda was the Consent Agenda. Councilman Kidd moved to adopt the Consent Agenda consisting of the Minutes of the March 3, 2015 Council meeting as written. Councilman Clark seconded the motion and carried on voice vote. Mayor Worrell moved on to Project Updates and the Project Review Chart. Mr. Utt summarized some items on the Project Review Chart including that the Kersey Bottom/Case Knife Road CDBG Planning Grant application had been submitted; the "go -live" date for the computer software update was still on schedule for July 1, 2015; that the Real Estate rate was to be set on April 28th with tax tickets to be distributed in early May; a target date of April 15 had been set for transferring the Town's Dispatch Center to the new communications center and that June 5 had been set for the Loving Field auction. The next item on the agenda was New Business with the first item being VACo/VML Virginia Investment Pool (VIP) Participation Agreement. Mr. Utt advised that discussions during budget work sessions had included ways to find more options for financing. He continued that recently he and Ms. Witten met with the Managing Director of the VML-VACo Finance Authority to discuss a variety of programs including investment accounts, bond financing and equipment lease options. He noted that currently the Town used the Local Government Investment Program (LGIP) operated through the Virginia Treasury Department for reserves and the current rate was well below 1%. He added that the rate of return from VIP had exceeded the LGIP since its inception. He advised that staff wished to work with VIP and VACo/VML Finance Loan Programs. He asked that Council adopt Ordinance 2015-06, as well as authorize the Town Manager to execute the documents necessary to join the VIP program. Councilman East moved to adopt Ordinance 2015-06, as written, and authorize the Town Manager to execute the Trust Joinder agreement. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye The next item for consideration was a Mutual Aid Agreement with the Wythe County Sheriff's office. Mr. Utt advised that the Town's Mutual Aid Agreement with the Wythe County Sheriff's office needed to be renewed. He added that the same agreement with a new date and a longer term had been included in the packet for Council's review. He asked Council to authorize staff to sign the agreement renewal. Councilman Clark moved to authorize the Town Manager and the Police Chief to execute the Law Enforcement Mutual Aid Agreement as written. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye Mayor Worrell moved on to IT Equipment lease options. Mr. Utt advised that in 2011, Council chose to begin purchasing computers as needed, moving away from the previous practice of leasing them, in hopes of saving money in the long run. He added that in ensuing years, the replacement of computers became an easy "cut" from budget preparations and as such, staff was using Page 2 of 3/April 7, 2015 outdated/slow equipment. He added that there is a Town procurement policy regarding purchases, but not one for leases as the price is predicated on the best interest rate, term and monthly payment. He noted that some questions had been brought up regarding the lease in the packet and the process involved. He felt it would be prudent to complete an RFP or bid for leases and review this item in a few weeks. Mayor Worrell advised that Council would review this item in a few weeks. At 7:35 p.m., Councilman Clark moved to enter into Closed Session under Virginia Code 2.2-3711 (A-1), Discussion for consideration of employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of public officers, appointees or employees, regarding Town Attorney and (A-5), Discussion concerning a prospective business or industry, or the expansion of an existing business and industry, where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community regarding a UDAG and RBEG loan update. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye At 8:25 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Kidd, seconded by Councilman East and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye Councilman East moved to subordinate Town loans made to West Main Development, Inc. to Virginia Community Capital in the respective amounts of $42,000 UDAG loan, $13,000 RBEG loan and $54,000 UDAG loan. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye There being no further items for discussion the meeting adjourned on motion by Councilman Kidd, seconded by Councilman Clark and so carried. Approved: AZC7-� rey S. Worrell, Mayor Page 3 of 3/April 7, 2015