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HomeMy WebLinkAbout05-05-15Minutes of the Town Council meeting held Tuesday, May 5, 2015 at 7:00 p.m. in the Council Chambers of the Municipal Building. There were present: Mayor: Jeffrey S. Worrell Council: Heather L. Steele, Gregory C. East, David L. Clark, H. M. Kidd, James A. Radcliffe, Absent: Lane R. Penn Staff: Shawn M. Utt, Town Manager David Warburton, Town Attorney David Quesenberry, Asst. to the Town Manager Patricia Cruise, Clerk of Council Bill Pedigo, Town Engineer Pam Witten, Finance Director John White, Economic Development Director Mike Hudson, Lieutenant Others: Joseph Goodman Clark Payne Bill Webb Kathy Webb Bill Mason Calvin Pynn, Press Mayor Worrell called the meeting to order at 7:00 p.m. Councilwoman Steele led the Pledge of Allegiance and Councilman Clark gave the Invocation. Following roll call, Councilman Clark moved to add item 12E, IT equipment lease proposal and item 13c, contract for auditing services to the agenda. Councilman Radcliffe seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Absent Mayor Worrell called on Terri Fitzwater-Palmore to address Council. Mrs. Fitzwater -Pal more read a letter to Council thanking the Town and its employees for their hard work and support with the Color Me Cameron annual 5k Color Run/Walk. She particularly expressed appreciation to the Town Manager, Clerk of Council, Parks and Recreation Department, Police Department and the Public Works Department. Mayor Worrell moved on to the Consent Agenda. Councilman Kidd moved to adopt the Consent Agenda consisting of the April 7, 2015 Council minutes. Councilman Clark seconded the motion and carried on voice vote. The next item on the agenda was Project Update. Mt. Utt summarized the progress on the Water Treatment Plant upgrades; advised that twenty trees had been removed from Gatewood Cemetery; reported that Edmunds staff was working with Finance staff in relation to Real Estate tax bills. He added that staff would do a trial run for the taxes to make sure it would work. He advised that the vultures had returned and that the DGIF were going to revisit the site and renew the interdiction efforts. Page 1 of 4/May 5, 2015 Councilman Radcliffe asked whether the Fire Department could draw up a sketch of what a joint Fire Department and Police Department could look like? Mr. Utt advised that staff would work on that. Mayor Worrell commented that he'd like to have the site selection committee running by this summer. Mr. Utt moved on to West Main Development and advised that they were making progress. He advised that a report was expected by June 2015 from the Chamber of Commerce regarding the Main Street program; advised that the Gatewood Advisory Committee would be discussing an outline of Gatewood Master Planning process at the next meeting with the goal of having the Master Plan by December 2015. He continued that the Loving Field auction was scheduled for June 5. Lastly, he advised that the timeframe for the roll out for the website had been moved to July 15. Councilman Kidd inquired into the status of the Route 99 project? Mr. Utt advised that the final design and construction documents for the Route 99 project were being finalized with a goal of advertising in the fall and construction beginning spring 2016. Mayor Worrell moved on to Old Business. The first item was Ordinance 2015-09, Setting Fixed Charges And Volume Charges For Water Service. He added that a Public Hearing had been held as required by law. Councilman East moved to adopt Ordinance 2015-09, Setting Fixed Charges And Volume Charges For Water Service as written. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Absent The next item was Ordinance 2015-10, Setting Volume Charges And Fixed Charges For Sewer Service. Mayor Worrell noted that a Public Hearing had been held as required by law. Councilman East moved to adopt Ordinance 2015-10, Setting Volume Charges And Fixed Charges For Sewer Service as written. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Absent The next item for consideration was Ordinance 2015-11, Setting 2015 Rate of Taxation on Real Estate. Mayor Worrell advised that a Public Hearing had been held on this issue as required by law. Councilman Clark moved to adopt Ordinance 2015-11, Setting the 2015 Rate of Taxation on Real Estate as written. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye H. M. Kidd - Aye Gregory C. East - Aye James A. Radcliffe - Aye David L. Clark - Aye Lane R. Penn - Absent Page 2 of 4/May 5, 2015 71 u 1 1 The next item for consideration was Christ Fellowship Church claim update. Mayor Worrell reminded Council that Mr. Underwood experienced some flooding at his church and had asked Council to pay for the damages. At that time, Council had decided to wait for a response from the Town insurance before making a decision. Mr. Utt advised that the Town insurance company had set up a claim file, but no decision had been made. The insurance company representative planned to call Mr. Underwood and staff was hopeful that a decision would be made in the next week or so. The next item for consideration was IT equipment lease proposal. Mr. Utt advised that a proposal to lease computer equipment rather than purchase new equipment was proposed at the April 7th Council meeting. Subsequently, staff decided to release a RFP for the project in case there were additional options available. The RFP was advertised and the due date for proposals had passed. One bid was received. After reviewing the bid, staff recommended proceeding with ProNets. A Resolution had been included for Council's review. Mr. Warburton advised that in the fourth paragraph on the first page, the word ensuring should be changed to ensuing. Councilman Clark moved to authorize staff to execute the necessary lease agreement and related documents and adopt Resolution 2015-09 with the change in the word ensuring to ensuing. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye Mayor Worrell moved onto New Business. The first item was real estate tax due date. H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Absent Mr. Utt advised that due to the County reassessment's extension of 90 days and other minor roadblocks, the data for the Town's real estate billing (which is received from the County), would also be delayed. He asked Council to extend the due date for Town real estate tax this year an additional two weeks to June 19, 2015. Councilman Kidd moved to set the real estate tax due date this year to June 19, 2015. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Absent The next item for discussion was FY16 budget update. Mr. Utt advised that a proposed budget for FY16 had been included in the packet. He asked Council to schedule a Public Hearing for the FY16 to be held during the regularly scheduled Council Work Session on May 19, at 5:00 p.m. Councilman East moved to direct staff to set a Public Hearing for May 19, 2015. Councilman Clark seconded the motion and carried on the following recorded vote: Page 3 of 4/May 5, 2015 Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Absent Mayor Worrell moved on to contract for auditing services. Mr. Utt advised that a renewal of an agreement with Robinson, Farmer, Cox had been included in the packet. He added that the agreement represented an increase of less than 2% to $34,000 (up from $33,500 in 2014). He asked for Council's approval of the agreement and authorization of the Town Manager to execute the agreement on behalf of the Town. Councilman Clark moved to approve the agreement and authorize the Town Manager to execute the agreement on behalf of the Town. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Absent There being no further business, the meeting adjourned at 7:35 p.m. on motion by Councilman Clark. Councilman East seconded the motion and carried on voice vote. Worrell,Mayor Page 4 of 4/May 5, 2015 1 1 1