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HomeMy WebLinkAbout03-01-16Minutes of the Town Council meeting held Tuesday, March 1, 2016 at 7:00 p.m. in the Council Chambers of the Municipal Building. There were present: Mayor: Jeffrey S. Worrell Council: Heather L. Steele, Gregory C. East, David L. Clark, H. M. Kidd, James A. Radcliffe, Lane R. Penn Staff: Shawn M. Utt, Town Manager Nichole Hair, Deputy Town Manager David Warburton, Town Attorney Patricia Cruise, Clerk of Council David Quesenberry, Assistant to the Town Manager Bill Pedigo, Town Engineer Rebecca Reece, Acting Finance Director John White, Economic Development Director Gary Roche, Police Chief Dave Hart, Parks and Facilities Director Robbie Kiser Others: Clark Payne John Knarr Matt Claus Nick Glenn Joseph Goodman Brenda Adams, Press Mayor Worrell called the meeting to order at 7:00 p.m. Councilman Kidd led the Pledge of Allegiance and Councilman East gave the Invocation. Following roll call, Councilman Clark moved to add item 11 b, funding request from the "Color Me Cameron" 5k run and item 11 c, a sewer force main emergency repair to the agenda. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye The first item on the agenda was a presentation from Brenda Adams, the Publisher for the Southwest Times. Mrs. Adams addressed Council and announced the Southwest Times Readers Choice Awards for the Town employees. She advised that Shawn Utt was chosen as the "favorite government employee" and John White was chosen for second place. She advised that under "favorite firefighters" Chris Shelor-Bourne and Greg DeHart were chosen for second and third place. Additionally, she advised that Adam Abdelaziz was chosen as "favorite peace officer" and Robert Rucker was a runner up. Mayor Worrell thanked Mrs. Adams for her presentation. The next item on the agenda was Public Hearings. The first Public Hearing was in regard to a definition for junk. David Quesenberry advised that the Planning Commission considered Council's request for a recommendation for a definition for junk to be added to Section 1102 (Definitions) of the Zoning Regulations. He continued that Page 1 of 5/February 2, 2016 following the meeting, the Planning Commission recommended that the zoning regulations be amended to incorporate the state's definition of junk, from Virginia Code §38.2-804 (b) as proposed by Council. Mayor Worrell opened the Public Hearing at 6:22 p.m. There being no comments, the Hearing was closed Councilman Clark moved to accept the Planning Commission recommendation regarding the definition of junk to be added to the Town Zoning Regulations. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R.' Penn - Aye The next Public Hearing was in regard to a Board of Zoning Appeals amendment. Mr. Quesenberry advised that recent amendments by the General Assembly to the state law regarding variances, made it necessary to amend sections of the zoning regulations involving the Board of Zoning Appeals. He continued that the Planning Commission reviewed the referral and noted the difficulty of working the amendments into the existing format of the regulations and the absence of BZA provisions from the state code that were missing from the regulations. He noted that staff rewrote Section 705-708 to update the BZA provisions with the recent amendments and the missing state code provisions to insure that the Town's zoning regulations, conformed as close as possible to the current state code provision. He added that the Planning Commission recommended approval of adding three new definitions and incorporating the redrafted Sections 705-708 into the Town's zoning regulations. Mayor Worrell opened the Public Hearing at 6:28 p.m. There being no comments from the public, the Hearing was closed. Councilman East moved to adopt the Planning Commission recommendation regarding Case Number 2015- 07ZA. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye The next item on the agenda was consideration of the Town Council minutes of February 2, 2016. Councilman Kidd moved to adopt the Town Council minutes of February 2, 2016 as written. Councilman Clark seconded the motion and carried on voice vote. Mayor Worrell moved on to Project Updates. Mr. Utt reviewed the Project Review Chart including that work on the drying bed greenhouse had been delayed by the recent snow events; the wayfinding signage program had been moved to a top priority for spring; and that staff expected the contract for the Kersey Bottom/Caseknife Road project from the state within the next week. Councilman East inquired whether the Route 99 project was progressing? Mr. Utt responded that there had been no update from VDOT in two months. However, he added that the last update had shown advertising to go out in April. Councilman Kidd inquired whether there was any progress on the NanoChemotics site clean-up? Page 2 of 5/February 2, 2016 Mr. Pedigo responded that it was in its final phase. Councilman Radcliffe inquired whether there was any new information on the Route 99 dropsite. Mr. Utt responded that that project had been on the Pulaski Service Authority's agenda for quite a while. He noted that staff was still accepting brush behind the Sheriff's office. He added that he and the Mayor would contact the County. Mr. Utt continued that the vulture relocation had been suspended by the USDA due to complaints from citizens; he advised that Draper Aden would present ideas for a Peak Creek promenade at the March 15 Council meeting and he advised that auto draft was now available in the Finance Department to pay water bills among other items. The next item on the agenda was a funding request for the "Color Me Cameron" 5k Run. Mr. Utt advised of the receipt of a funding request for the "Color Me Cameron" 5k Run. He added that in the past, the Town had covered the cost of the Police presence and the Public Works assistance for the day. He advised that it was estimated that cost would be approximately $2,700. He asked Council's consideration to approve that cost for the event. He added the funds could come from the Contingency fund. Councilman Clark moved to appropriate funding for the overtime cost for the "Color Me Cameron" 5k Run. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye The next item for consideration was a sewer force main emergency repair. Mayor Worrell advised that this was a problem not in the Town of Pulaski although it was the Town's problem. Mr. Utt advised that the Town's main sewer runs along the Town train tracks, through the Town of Dublin, Morgan's Cut, into the New River Pump Station in Fairlawn and on to Peppers Ferry. He added that the roadway near the sewer main in Dublin, near what is known as Cook's Crossing or the Baskerville community was collapsing. Mayor Worrell interjected that it was about the same time last year that a collapse occurred in the same force main. Mr. Pedigo added that this area was at the end of the force main, where the gravity starts. He informed Council that he had an estimate from a contractor to slip line approximately 500 feet of the pipe and to replace about 100 feet of the force main in the amount of $290,000. He noted that this was the easiest solution and emphasized this was an estimate. He advised that he was working with the contractor to see if staff could do part of the work to decrease the cost as well as get a price from another contractor. Mayor Worrell advised that staff was trying to make Council aware of the problem while they continued to look into the issue. He noted that this was a situation that would have to be addressed quickly once a determination had been made. Mayor Worrell moved on to Old Business. The first item was Resolution 2016-07, Appointing A Town Alternate To The Agency On Aging. He advised that this completed action of Council. Page 3 of 5/February 2, 2016 Councilman East moved to adopt Resolution 2016-07, Appointing a Town Alternate To The Agency On Aging. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye The next item for consideration was Ordinance 2016-05, Setting Minimum Size and Daily Creel Limit For Channel Catfish at Gatewood Reservoir. Councilman Clark moved to adopt Ordinance 2016-05, Setting Minimum Size and Daily Creel Limit For Channel Catfish at Gatewood Reservoir, as written. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye The next item on the agenda was FY 17 budget calendar revision. Mayor Worrell advised that Council had previously adopted the schedule for budget meetings and it needed to be changed. Mr. Utt advised that due to an upcoming surgical procedure, he would not be available for the first budget work session. He requested that the schedule be moved back two weeks. Councilman Clark moved to adopt the revised budget calendar. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye H. M. Kidd - Aye Gregory C. East - Aye James A. Radcliffe - Aye David L. Clark - Aye Lane R. Penn - Aye Mayor Worrell moved on to New Business. Mr. Utt advised that staff had been working with a G.I.S. company to put together a Town G.I.S. for internal use by staff. He added that staff was ready to implement the next step of adding this to the Town website for citizen use. He continued that the cost to add this to the website was $4,000 plus an annual maintenance fee of $1,500. He asked Council's consideration to move forward on the project. He added that if approved, the funds could be taken from the Contingency funds. Councilman East moved to direct staff to remove $4,000 from the Contingency fund to be used to upgrade the Town G.I.S. capabilities. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye At 7:45 p.m., Councilman Clark moved to enter into Closed Session under Virginia Code 2.2-3711 (A-1), discussion for consideration of employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of public officers, appointees or employees regarding grant writer proposal and two items under (A-3) discussion for consideration of the disposition or acquisition of publicly held property regarding Ridge Avenue tank site and Washington Avenue properties and (A-5), discussion concerning a prospective business or industry, or the expansion of an existing business and industry, where no previous Page 4 of 5/February 2, 2016 announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community regarding Project Corn. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye At 8:37 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Clark, seconded by Councilman Kidd and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye There being no further business, Council adjourned on motion by Councilman Kidd, seconded by Councilman Clark and so carried. Approved: Jeffrey S. Worrell, Mayor Page 5 of 5/February 2, 2016