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HomeMy WebLinkAbout04-06-10Minutes of the Town Council Meeting held April 6, 2010 at 7:00 p.m. in the Council Chambers of the Municipal Building at 42 First Street, NW. There were present: Mayor Jeffrey S. Worrell Council: David L. Clark, Larry G. Clevinger, II, H. M. Kidd, Joel B. Burchett, Jr., Robert A. Bopp, Morgan P. Welker Staff: John J. Hawley, Town Manager Patricia Cruise, Clerk of Council David Quesenberry, Asst. to -the Town Manager Bill Pedigo, Town Engineer Sherry Boyd, Finance Director Gary Roche, Police Chief John White, Economic Development Director Dave Hart, Parks and Facilities R. D. Warburton, Town Attorney Others: Shawn Utt Charles R. Bopp Diane Collins Joseph K. Goodman Melinda Williams, Press Mike Williams, Press Mayor Worrell called the meeting to order at 7:00 p.m. Councilman Kidd led the Pledge of Allegiance and Councilman Clark gave the Invocation. Following roll call, Councilman Clark moved to modify the agenda by -adding 13e under New Business,. billboard lease with Lamar Advertising. Councilman Clevinger seconded the motion and it carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II - Aye Robert A. Bopp - Aye H. M. Kidd - Aye Morgan P. Welker - Aye The first item on the agenda -was New River Valley HOME Consortium presentation. Mr. Hawley advised that the Consortium had been formed to promote and develop affordable housing in the New River Valley. He explained. that HUD provided the guidelines -on the formation and requirements to keep receiving funds. He added that administration costs are funded. He introduced Elisabeth Vogel and Jennifer Wilsie to begin their presentation. Ms. Vogel advised that every year HUD required a renewal of the participating localities and this presentation was a format for.all the jurisdictions to see what other jurisdictions are doing. She and Ms. Wilsie.provided an overview of the Consortium and their involvement in -the Dora Highway Revitalization project. They reviewed some of the -completed projects. Mayor Worrell moved on to. Consent Agenda. Councilman Welker moved to adopt the Consent Agenda consisting of the March 2, 2010 Council minutes. The motion was seconded by Councilman Clevinger and carried on voice vote. The next item on the agenda was Project Updates. Regarding the Train Station, Mr. Hawley advised that the insurance company had agreed to cover the costs of the chimneys at the Train. Station. Staff continued to work with the insurance company on the contents of the Museum and' it appeared that the sprinkler system reimbursement will go -to arbitration. He added that staff planned to send several items . April -6, 2010/Page 1 of 4 in immediate danger of irreparable damage for cleaning and preservation. It was hoped the insurance would reimburs* the. Town. He summarized the status of rebuilding the Train Station. Bill Pedigo added that the.chimneys.had been rebuilt. The framing for the roof had been completed, the sprinkler sys*M. insidethe building was being installed, the shingles would be installed soon and -a new canopy would be going up. Mayor Worrell commented that when the chimneys were being rebuilt,.they found one of the original bricks with the original masons name and date on the brick. It had been turned so that the signature was not visible from the front. The current mason inserted the brick with: the original signature and date facing outward and would be coated to protect th� signature and date. Mr. Pedigo added that it had -been discovered that the current mason's last name was the same as the original mason Mr. Hawley and Mr. Pedigo -both commented that South End Construction had been very good to work with. The next item on the agenda was. Dora Highway grant. Mr. Hawley advised that minutes from the 3-11-10 Management team meeting had been included in the packet. He added that work write ups were in progress for five rehabs and would go to bid the middle .of April. Construction of one of the new infill houses would.be started within thirty days and should be completed by June 30, 2010. He continued that -the -project area and adjoining, area had been chosen to be part of Virginia Tech's ".Big Event".scheduled for April 17,. 2010. He noted that the Town had made offers to purchase six lots in the project area for construction and new infill housing. Mayor Worrell moved on to Boundary Adjustment. Mr. Hawley advised that -the estimates and maps -for water- and sewer had been completed and forwarded to the consultant. The consultant would be able to use these numbers to determine the payback to the Town for these costs. He hoped tb have the numbers by June so Council could determine whether the proposed boundary adjustment would be feasible t© pursue. The next item on the agenda was project NEEMO. Mr. White advised that he, along with colleagues from Virginia Tech .Office of Economic Development and Tech's Business Technology Center, would be presenting a proposed Business Plan for the nano project. He provided handoOts for Council to review. Once Mr. White had completed his presentation, Mr. Hawley asked to go back to the Dora Highway project. Permission was granted. Mr. Hawley summarized the work on the flood clean up on. Dora Highway. He advised that staff planned to do most 6f the work to save. money. They estimated that staff could do the work -for one fourth the cost of the .contractors. - Speaking of Dora Highway, Councilman Welker suggested two projects to be included in the "Big Event" scheduled with Virginia Tech. He suggested the removal of vinesand painting the retaining wall on Dora Highway. Additionally, he suggested a cleanup of property where a -house had burned down between the Trail and Dora Highway. Mr. Hawley advised that he would pass -the suggestions on to the Committee. i Mayor Worrell moved on to Old Business. The first item was Ordinance 2010-03, Weeds and Grass. Mayor Worrell advised -that the Ordinance completed action of Council. April 6, 2010/Page 2 of 4 Councilman Clark moved to adopt Ordinance 2010-03, Amending Section 38-121 of the Town Code regarding weeds and grass. The motion was seconded by Councilman Welker and carried on the following recorded vote: David. L. Clark - Aye Larry G. Clevinger, U - Aye H. M. Kidd - Aye Joel B. Burchett, Jr. - Aye Robert A. Bopp - Aye Morgan P. Welker - Aye The next item for discussion was Resolution 2010-08, Housing Authority Appointments. Mayor Worrell advised that this Resolution appointed Charles Wade and Diane Collins to the Pulaski Redevelopment and Housing Authority and completed action of Council. Councilman Welker moved to adopt -Resolution 2010-08, Housing Authority Appointments. The motion was seconded by Councilman Kidd and carried on the following recorded vote: David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II - Aye Robert A. Bopp - Aye H. M. Kidd - Aye Morgan P. Welker - Aye Mayor Worrell moved on to New Business. The first item was a request from the Boy Scouts of America for "Kids Fishing Day". Mayor Worrell advised -of the receipt of a request through -the Blue Ridge Council Boy Scouts of America for assistance with the "Kids Fishing Day" at Camp Powhatan on May 8th. They were asking for help with "time, money and stuff'. He commented that the Town had. no money, but had time and stuff. He commented that perhaps some gift certificates from Gatewood could be donated and encouraged everyone to volunteer and help with the project. Councilman Welker inquired whether there was some fishing tackle or supplies at the Gatewood store that might be donated as Well. Mr. Hawley advised that staff would check. The next item on the agenda was a request -from the Claytor Lake Festival Committee. Mayor Worrell commented that Council had not supported this in the last several -years. Mr. Hawley agreed and added that the Town was trying to incorporate the Pulaski County High School Track Booster's 5k run into that weekend as part of the festival activity. Mayor Worrell moved on to Virginia's First Authority appointments. He advised that Mr. Hawley's term was about to expire and needed to be renewed. He added that staff recommended that John White be appointed as an alternate for Councilman Welker or Mr. Hawley. Councilman Clark moved to have staff prepare the proper.paperwork reappointing Mr. Hawley to a term ending June 30, 2014 and appointing John White as Alternate on Virginia's First Authority. Councilman Clevinger seconded themotion and it carried on the following recorded vote: David L. Clark. - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II - Aye Robert A. Bopp - Aye H. M. Kidd - Aye Morgan P. Welker - Aye The next itemon the agenda was Resolution 2010-09. April 6, 2010/Page 3 of 4 1 J Mr. Hawley advised that a Resolution designating April as Fair Housing Month was needed as part of the Town's cor�tract with the Department of Housing and Community Development. Resolution 2010-09 addressed that need. ` i i Councilman Welker -moved to adopt Resolution 2010-09, Fair Housing, seconded by Councilman Clark and carried oto the following recorded vote: David. L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger,11 - Aye Robert A. Bopp - Aye H. M..Kidd - Aye Morgan P. Welker - Aye Mayor Worrell moved. on to billboard lease with Lamar Advertising. Mr. Hawley advised that the lease with Lamar Advertising for the land on Route 99 expired on March, 2010. Lamar offered two options to the town for use of that land. 1. Lamar would pay the Town $1225 per year for the lease of the land 2. Lamar- would provide two vinyls per year at no cost, which is equivalent to about $1200 to $1300. These would be used to promote Town events and Gatewood. Following discussion, the consensus of Council was to take the two vinyls per year to the Town at no cost. At 8:05 p.m., Councilman Clark moved to enter into Closed Session under Virginia Code. 2.2-3711-(A-7), Consultation with legal counsel and (A-1), -Interviews, appointments, personnel. Councilman Clevinger seconded the motion and it carried on the.following David L. Clark - Aye Joel B. Burchett, Jr. - Aye Larry G. Clevinger, II - Aye Robert A. Bopp - Aye H. M. Kidd - Aye Morgan P. Welker - Aye At 9:20 p.m., Council returned from Closed Session -and adopted the Certification Resolution on motion by Councilman Clark, seconded -by Councilman Kidd and carried on the following recorded vote: David L. Clark - Aye, Larry G. Clevinger, U - Aye H. M. Kidd - Aye Joel B. Burchett, Jr. - Aye Robert A. Bopp - Aye Morgan P. Welker - Aye Councilman Clark moved to renew the Town Manager's contract for two years, seconded by Councilman Clevinger and carried on the following recorded vote: David L. Clark - Aye Larry G: Clevinger, II - Aye H. M. Kidd - Aye Joel B. Burchett, Jr. - Aye Robert.A. Bopp - Aye Morgan P. Welker - Aye There being no further business, Councilman Clevinger moved to adjourn, seconded by Councilman Welker and carri$d on voice vote. April 6, 201 Wage 4 of 4