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Home My WebLink About03-20-181 1 1 Minutes of the Pulaski Town Council meeting held at 5:00 p.m., March 20, 2018 in the Council Chambers of the Town Municipal Building at 42 First Street, N.W. In attendance were: Mayor: Robert N. Glenn, presiding Councilmen Present: David L. Clark; Gregory C. East; Joseph K. Goodman; H.M. Kidd; Lane R. Penn; James A. Radcliffe Administration: Shawn M. Utt, Town Manager Nichole L. Hair, Deputy Town Manager Legal Counsel: Spencer A. Rygas, Town Attorney Press: Melinda Williams, Southwest Times Mike Williams, Pulaski County Patriot Staff Chief Robbie Kiser, P.F.D. Jill Neice, P.P.D. Bill Pedigo, Town Engineer Michael Parmalee, P.P.D. Rebecca Reece, Finance Director Chief Gary Roche, P.P.D. Others Present: Tyler Clontz Brooks Dawson Cathy Hanks Blaine Keesee Clark Payne 1. Call to Order Mayor Glenn called the meeting to order at 5:00 p.m. Mayor Glenn indicated an acting Clerk of Council needed to be appointed for the meeting. Councilman Clark made a motion to recommend Ms. Hair as acting Clerk of Council for the March 20, 2018 Town Council meeting, seconded by Councilman Goodman. Council voted on the motion as follows: Clark — Aye; East — Aye; Goodman — Aye; Kidd — Aye; Penn — Aye; Radcliffe — Aye. 2. Roll Call of Council 3. Modify Agenda If Necessary 4. Guests and Visitors Mayor Glenn welcomed the guests and visitors in attendance. Page 1 of 6/March 20, 2018 5. Consent Agenda a. February 20, 2018 Council Work Session Minutes Councilman Kidd made a motion to approve the February 20, 2018 Work Session Minutes, seconded by Clark. Council voted on the motion as follows: Clark — Aye; East — Aye; Goodman — Aye; Kidd — Aye; Penn — Aye; Radcliffe — Aye. 6. Public Hearings 7. Presentations a. NRV Passenger Rail 2020 Update, Ed Lawhorn Mayor Glenn indicated Mr. Lawhorn was not in attendance. 8. Public Operations a. 1St Street Brownfields Remediation Grant Mr. Blaine Keesee of Draper Aden presented regarding 1St Street Brownfields Remediation Grant (Item 8a). Mr. Keesee presented on the use of the 1St Street property as a skate park and basketball park, including an expansion of the Town's existing parking lot. The recommendation from staff and Draper Aden is Concept H in the agenda packet. This would include the parking lot, a restroom facility, and new equipment. There are some funds with the existing Brownfields Remediation Grant for the project, as it will cap the brownfields. The Town will pursue additional Brownfields grants, DCR Recreation grants, and the Tony Hawke Foundation grants. It is suggested the skate park be increased to 6,000 sq. ft. instead of 4,600 sq. ft. Councilman Goodman agreed the size should be increased to accommodate a variety of skating uses. Mayor Glenn inquired about the McCarthy building and what can be done with it. Mr. Utt stated a portion of the property could be used for parking. As the 1St Street corridor continues to develop, additional parking will be needed. Mayor Glenn suggested the property on the other side of the trail should be considered for redevelopment. Mayor Glenn also suggested looking at developing a Master Plan for the 1St Street corridor. Mayor Glenn inquired about the Donors Park and if this will be done with pavers. Mr. Keesee suggested this would be an opportunity for fundraising. Mayor Glenn suggested adding a pavilion over the donor's park. Councilman Goodman inquired about the difference in the life and wear and tear on asphalt versus concrete. Mr. Keesee stated concrete will last longer. Councilman Goodman indicated he wanted to insure the park is done the right way. Mr. Keesee stated the difference in cost would be about $10,000 to $15,000. Councilman Goodman inquired about the floodplain and what issues may arise. Mr. Keesee stated the park can be accommodated with elevation and flood proofing. Mr. Page 2 of 6/March 20, 2018 Keesee added there would not be a change in the floodplain elevation. Councilman Goodman requested staff have the Town insurance company vet the plan. Mr. Keesee wanted to insure he had the correct direction from Town Council moving forward with the concepts for a larger skate park, use of concrete for the basketball court and skate park, and include the parking lot expansion. Councilman East inquired about lighting. Councilman Goodman requested lighting be added. Mr. Utt agreed some lights should be added, but the Town would not encouraged the use of the park at night. Council Goodman suggested adding Wi-Fi and cameras for dispatch. Mayor Glenn recommended adding lighting for use at night. Councilman Goodman recommended adding lights for basketball but not skate park. Mayor Glenn stated in the past noise was the concern but at this location, noise should not be an issue. Mayor Glenn suggested having a cut off time. Chief Roche stated the town does have a 10 p.m. curfew. Mayor Glenn requested the addition of lights but the parking does not need to be addressed immediately. b. FOPC Duck Feeding Station and Bridge Lighting Request Ms. Cathy Hanks with Friends of Peak Creek presented a request to install duck feeding stations on the bridges at Jefferson Avenue and at Washington Avenue and installing accent lighting on the iron bridge. Ms. Hanks indicated this effort will support the downtown project and enhance Peak Creek. Ms. Hanks stated ducks have been fed junk food causing Angel Wing Syndrome. This syndrome inhibits ducks from flying away from predators. Mayor Glenn inquired where the feeding station would be located on the Washington Avenue Bridge. Mr. Pedigo stated the feeding station is proposed to be located midway on the bridge and attached with bolts. Mayor Glenn stated the stations would not be there long due to the desire for the money in it. Councilman Goodman stated a balance can be found to protect the feeders. Ms. Hanks stated FOPC is willing to take a chance and will buy replacement feeders. Ms. Hanks added she wants this to be a positive for Pulaski. Mr. Rygas suggested partnering with Mr. Jeanes at the corner of Washington Avenue. Mayor Glenn inquired about the lighting on the iron bridge. Councilman Goodman recommended the use of LED lights. Ms. Hanks stated the intent is to use LED rope lighting to outline the bridge. Councilman Goodman stated he supports the idea, but would like to consider other options than rope lighting. 9. Finance 10. Legislative a. Request for Public Hearing — the request has been withdrawn b. Ordinance 2018-03, Rezoning of Parcel along 5th St. S.E. and Pierce Avenue Page 3 of 6/March 20, 2018 Councilman Goodman made a motion to adopt Ordinance 2018-3, seconded by Councilman Clark. Council voted on the motion as follows: Clark — Aye; East — Aye; Goodman — Aye; Kidd — Aye; Penn — Aye; Radcliffe — Aye. C. Pulaski Business District Revitalization Project - Fagade Improvement Program Design Ms. Hair presented the Pulaski Business District Revitalization Project Fagade Improvement Program Design. Councilman Goodman expressed concerns over the conflict of interest clause because elected officials may own property in the project area or future project areas. Mr. Utt stated this is part of DHCD requirements. Councilman Clark made a motion to adopt the Pulaski Business District Revitalization Project Fagade Improvement Program Design, seconded by Councilman Kidd. Council voted on the motion as follows: Clark — Aye; East — Aye; Goodman — Aye; Kidd — Aye; Penn — Aye; Radcliffe — Aye. 11. Public Utilities 12. Safety 13. Human Resources a. Ordinance 2018-02, Adoption of Revised Classification Plan to Include Tiered System Mr. Utt presented Ordinance 2018-02 Adoption of Revised Classification Plan to Include Tiered System. Mr. Utt stated the current budget allocates $150,000 for the implementation of the compensation study. $106,876 will be used for the General Fund employees, while $43,124 will be available for the tiered system. Mr. Utt added an additional $17,790 would be needed for implementation of the tiered system. Mr. Utt expects this amount to be absorbed by department budgets with retirements and vacancies. Councilman Goodman inquired about implementing the tiered system when phase two of the compensation study requires funding. Councilman Goodman expressed concern in implementing $60,000 in new spending in the next budget with a 16% increase in health care. Mr. Utt stated he felt comfortable with incorporating the $60,000 in the budget due to increased revenues and savings in other areas. Councilman Goodman expressed concerns over allocating $43,000 for the implementation of phase two of the compensation study and now additional funding for the tiered system, when there is a need to fund capital. Councilman Goodman stated the proposed tier system and compensation study equates to $77,000 for next year. In order to fund the tiered system, phase two of the compensation study will need to be found somewhere. Mr. Utt stated he believes savings in the departments with retirements and staff turnover will all for the implementation of the tiered system and phase two of the compensation study. Councilman Goodman stated he cannot support the adoption of the tiered system. Councilman East requested hard Page 4 of 6/March 20, 2018 numbers in the budget to know how to fund the tiered system. Mr. Utt stated he has provided numbers in the packet summary. Councilman East stated he does not feel comfortable with the budget. Councilman Goodman made a motion to table Ordinance 2018-02, seconded by Councilman East. Council voted as follows. Council voted on the motion as follows: Clark — Aye; East — Aye; Goodman — Aye; Kidd — Nay; Penn — Aye; Radcliffe — Aye. 14. Round Table Discussion Councilman Radcliffe made a request to add Grove Avenue and English Forest to the paving schedule. Councilman Goodman recognized Councilman East had a birthday. 15. Closed Session Under Virginia Code 2.2-3711(a) 1, 3 and 5 (4 Items total) Mayor Glenn called for motion to enter Closed Session under: Va. Code 2.2-3711 (A) 1, for two items under personnel matters concerning ARB appointments and retirement incentives; Va. Code 2.2-3711 (A) 3 for one item under the disposition or acquisition of property regarding S. Washington Avenue property; and Va. Code 2.2-3711 (A) 5, for one item under a prospective business matter regarding utility services. Councilman Goodman moved to enter the Closed Session for the aforementioned items, seconded by Councilman Clark. Council voted on the motion as follows: Clark — Aye; East — Aye; Goodman — Aye; Kidd — Aye; Penn — Aye; Radcliffe — Aye. Council entered Closed Session at 5:55 p.m. Council returned from Closed Session at 6:35 p.m. Mayor Glenn called for a certification motion that Council discussed only those four items for which it went into Closed Session regarding two items under Va. Code 2.2-3711 (A) 1 for personnel matters regarding ARB appointments and retirement incentives; one item under Va. Code 2.2-3711 (A) 3 f3 for one item under the disposition or acquisition of property regarding S. Washington Avenue property; and, two items under Va. Code 2.2- 3711 (A) 5, for one item under a prospective business matter regarding utility services. Councilman Goodman made the certification motion, seconded by Councilman Clark. Council voted on the motion as follows: Clark — Aye; East — Aye; Goodman — Aye; Kidd — Aye; Penn — Aye; Radcliffe — Aye. Councilman Clark made a motion to adopt Resolution 2018-15 appointing Mr. Robert McKinney and Mr. Jonathan Shamess to the Architectural Review Board, seconded by Councilman Kidd. Council voted on the motion as follows: Clark — Aye; East — Aye; Goodman — Aye; Kidd - Aye; Penn — Aye; Radcliffe — Aye. Page 5 of 6/March 20, 2018 After a review of upcoming meetings, Mayor Glenn called for a motion to adjourn. The motion to adjourn was made by Councilman Goodman, seconded by Councilman Clark and approved by the unanimous voice vote of Council at 6:45 p.m. Approved: 6itwl Rob rt N. G -nn Mayor '�E/x "a—'ej, David N. Quesenbe,6y Clerk of Council 1 1 Page 6 of 6/March 20, 2018