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HomeMy WebLinkAbout12-04-181 1 Minutes of the Pulaski Town Council meeting held at 7:00 p.m., December 4, 2018 in the Council Chambers of the Town Municipal Building at 42 First Street, N.W. In attendance were: Mayor: David L. Clark, presiding Councilmen Present: G. Tyler Clontz; Brooks R. Dawson; Gregory C. East; Joseph K. Goodman; Lane R. Penn; James A. Radcliffe Administration: Shawn M. Utt, Town Manager Nichole L. Hair, Deputy Town Manager Legal Counsel: Spencer A. Rygas, Town Attorney Press: Melinda Williams, Southwest Times Mike Williams, Pulaski County Patriot Staff Chief Robbie Kiser, P.F.D. Bill Pedigo, Town Engineer Rebecca Reece, Finance Director Chief Gary Roche, P.P.D. Justin D. Sanders, Planner I Others Present: Adam Marion, Dan Dowiak, Shelby Klein, Cherie Adams, David Hagan, Catherine VanNoy, Lisa Choate, Emily Parks, Stephanie Davis, Jim Matthews, Kelsey Becksted 1. Call to Order Mayor Clark called the meeting to order at 7:00 p.m. Mayor Clark indicated an acting Clerk of Council needed to be appointed for the meeting. Councilman East made a motion to appoint Mr. Shawn Utt as acting Clerk of Council for the December 4, 2018 Town Counci; meeting. The motion was seconded by Mr. Goodman and approved on the following roll call vote: Lane R. Penn -Aye Brooks R. Dawson -Aye Gregory C. East -Aye 2. Pledge of Allegiance Councilman Clontz led the Pledge of Allegiance. Joseph K. Goodman -Aye G. Tyler Clontz -Aye James A. Radcliffe -Aye Page 1 of 13/December 4, 2018 3. Invocation Council Goodman gave the Invocation. 4. Roll Call Following the Invocation, the roll was taken. Present were Mayor Clark, Councilman Clontz, Councilman Dawson, Councilman East, Councilman Goodman, Councilman Penn and Councilman Radcliffe. Being that all Council members were present, a quorum was present for conducting business. 5. Call to Order of the Planning Commission Planning Commission was called to order by Chairperson Meyer. 6. Roll Call of the Planning Commission. Mr. Sanders polled the Planning Commission members in attendance. Present were Commissioner's Conner, Clark, Hale, Hall, Jonas, Meyer, and Thomas. Commissioner Sealander was absent. Being that a majority of Planning Commission members were present, a quorum was present for conducting business. 7. Modification of the Agenda Mayor Clark then requested a motion to modify the agenda to move the presentation of the Draft Capital Improvements for 2020-2025 to from Item 15a to Item 9b and add Item 14c "Ordinance 2018-10, Adoption of Zoning Ordinance Re -Write" under "Old Business". Councilman East moved to modify the agenda as stated. The motion was seconded by Mr. Goodman and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye 8. Guests and Visitors Mayor Clark welcomed the guests and visitors in attendance. 9. Presentations a. Pulaski On Main Quarterly Update by Catherine Van Noy Ms. Van Noy provided a report regarding this quarter's activities for Pulaski on Main. Highlights of the activities included the first Pulaski On Main Advisory Board meeting. This board will be tasked with developing the bylaws, rebranding Pulaski On Main and developing the Executive Board to pursue the 501(c)3 status. Page 2 of 13/December 4, 2018 Pulaski On Main hosted the pie contest at the Harvest Night at the Marketplace. Pulaski was mentioned numerous times at the Virginia Main Street Regional Rev Up meeting held on October 11, 2018 in Bristol, Va. Pulaski was highlighted on the local radio station WVTF. Pulaski On Main participated in Small Business Saturday with Beans and Rice by dressing up windows with goods and items from local merchants. Small Business Saturday does run through December 29, 2018. The Town has received a reimbursement grant for a Virginia LOVEWork sign and the first meeting of Pu -LOVE -ski was held. Unveiling of the LOVE sign in Pulaski will be held in May. Upcoming activities include a visit from Marc Wilson to meet with small downtown businesses. This is a free opportunity to the small businesses. The Certified Local Government Conference planning is under way for this spring. The Town did receive a grant to hold this conference and was awarded more than what was requested. Councilman East inquired about Virginia Main Street and the different steps. Ms. Van Noy explained that the Town of Pulaski is an affiliate which is the entry level. A 501(c)3 will be required to move further in the VMS program. Councilman Goodman inquired about any fees associated with the Virginia Main Street program. Ms. Van Noy stated there is not a fee for the Affiliate or Virginia Downtown levels. Mayor Clark thanked Ms. Van Noy for her report. b. Draft Capital Improvements for 2020-2025 Dr. Stephanie Davis presented the draft CIP to the Town Council. Dr. Davis explained part of her role with Virginia Tech was to provide technical assistance to localities in Virginia. Dr. Davis added this is the second year she has assisted the Town of Pulaski with this process. Dr. Davis stated the draft CIP is for information only as the Town Council begins the budget process in the coming months. Dr. Davis reviewed the process used for the Capital Improvement Program development. Dr. Davis stated the Planning Commission reviewed the draft CIP as required by the Code of Virginia and did find it to be in compliance with the adopted Comprehensive Plan. She further reviewed the proposed expenditures and revenues based on each budget fund. A large portion of the funding for the proposed CIP Dr. Davis noted, will be covered by grant funding and loans. Councilman Goodman informed the Town Council and public he does work for Virginia Tech but in a different department, so there would not be a conflict of interest on this matter. Mayor Clark thanked Dr. Davis for her presentation. 10. Public Hearings a. Special Exception for Pulaski Medical, 1006 East Main Street, Joint Public Hearing by Town Council and Pulaski Planning Commission Ms. Hair presented the staff report before turning to Ms. Cherie Adams, who was representing Pulaski Medical. Prior to Ms. Adams speaking, Mayor Clark formally opened the public hearing at 7:33pm. Page 3 of 13/December 4, 2018 Ms. Adams stated Pulaski Medical currently serves approximately 600 patients in the community. She added that insurance makes treatment for opioid addiction a possibility for many citizens. Ms. Adams explained the reason for the expansion is to improve waiting area space and the wait time. She stated the community is impacted by addiction and it continues to be a problem. Pulaski Medical was one agency who was able to assist the community as a whole. Councilman Goodman inquired to how many more patients could be served with the expansion. Ms. Adams stated she would assume 200-300 additional patients. Councilman Goodman inquired specifically why Pulaski Medical is looking to expand. Ms. Adams said the expansion will handle the needs of the community and clinic. She added the current space does not have enough room for additional counseling spaces and offices. Councilman Radcliffe inquired of the 600 patients, how many are Town residents. Ms. Adams stated her information does not break down patient counts specifically to the Town but to the zip code. She stated 480 patients were specifically from Pulaski County zip codes. Councilman Radcliffe stated he felt a big influx of people are being transported here with the tendency to lay around the neighborhood using local resources and being turned loose in our jurisdiction. He added that was not good for businesses in the area. Ms. Adams said dosing at Pulaski Medical began at 5:30 a.m., before most businesses are open. She added patients associated just with the clinic are not necessarily causing the issues with local businesses. Councilman Radcliffe then inquired about the take-home dosing. Ms. Adams stated Pulaski Medical was Federally regulated and in order to provide take home medications, patients must meet certain criteria. For example, Ms. Adams can call- back a patient, and that patient must be available in 24 hours with the appropriate doses to be checked. Ms. Adams said the doses are heat sealed and not to be used until the date of usage. She added that other offices prescribing medications are not regulated in the same way that Pulaski Medical is. Councilman East inquired how often patients are called back. Ms. Adams said at a minimum each patient is called back once each quarter. She added if there is reason to suspect misuse, patients are called back more frequently. Councilman Radcliffe inquired if Ms. Adams had knowledge of the number of calls associated with Pulaski Medical to traffic accidents in the area and how it affected the community. Ms. Adams said she did not know but she had requested open lines of communication with local law enforcement. Ms. Adams added she wants the local law enforcement to come to her and call her about the patients. Councilman Radcliffe stated he had received calls from local businesses of patients laying outside after leaving the clinic and he asked Ms. Adams what she would recommend be done. Ms. Adams stated she would call law enforcement. She added that she wanted local Page 4 of 13/December 4, 2018 businesses to approach her when issues arose. Ms. Adams asked if there was not the option of treatment, how many of these individuals would be on the streets. Councilman East asked what was the goal of treatment. Ms. Adams said the goal was to eventually come off the opioids with encompassing service and over time to come off the medications. Ms. Adams added it is a long process. Ms. Adams asserted since February she has had 15-18 successful withdrawals. Councilman Penn inquired if patients are impaired after treatment. Ms. Adams stated the administered dose was considered a therapeutic dose keeping patients from feeling cravings, being sick, and not be impaired after dosing. Ms. Adams added if patients are still using or mixing with other drugs or alcohol, they will be impaired. Councilman East inquired why the clinic was using methadone and not switching to strictly suboxone. Ms. Adams stated patients are evaluated based on their situation. She said heavy users may respond better to using methadone, where other patients use suboxone. Ms. Adams added the clinic does provide both options. Councilman East inquired as to the preference used. Ms. Adams stated that was up to the physician to determine what was prescribed. Councilman East said when the clinic opened the Town was told there would not be an option for take home drugs. Ms. Adams stated she was not aware the Town was told that. Councilman East stated he understood that patients from other states were coming to use the Pulaski Medical clinic. Ms. Adams said West Virginia does not have a treatment center and she had five patients coming from there but no others from other states as far as she knew. Councilman East noted that out-of-state plates were seen in the parking lot and he inquired about the service area. Ms. Adams stated the service area included Giles County, Pulaski County, Wythe County, Wise County; a total of five patients from West Virginia and 585-590 patients from Giles, Pulaski and Wythe Counties. Councilman East inquired if Pulaski Medical had considered relocating. Ms. Adams said Pinnacle was looking at other options, but the request today was to help the current patients reach sobriety and expansion of the current facility. Councilman Clontz asked Ms. Adams to share about goals and successes at Pulaski Medical. Ms. Adams stated each patient develops goals with their counselor. Ms. Adams added the goals of Pulaski Medical Clinic includes: seeing patients reach sobriety, holding jobs, are stable, and are taking care of their family. Ms. Adams stated the work force pass program was set up to accommodate employees to help them maintain their jobs. Ms. Adams added half of her patient population is employed in Pulaski County businesses and industries. Page 5 of 13/December 4, 2018 Councilman Radcliffe inquired if Ms. Adams is notified if a patient is arrested. Ms. Adams stated she gives kudos to the Pulaski Police Department for the relationship they are building with Pulaski Medical. Ms. Adams added she welcomes the officers to tell her staff of incidents with take home bottles. Ms. Adams noted if the patients have active charges, they do not get "take home packets". Councilman East inquired if Pulaski Medical tests patients before they may dose. Ms. Adams stated patients take random drug screenings plus weekly drug screenings. She added if they fail their drug screening, the patients are not permitted to take home medications. Ms. Adams stated when a patient test positive, the patient meets with the counselor to determine how to correct their environment and come up with a plan. Councilman East inquired if patients are discharged for failing drug screenings. Ms. Adams stated patients are not discharged unless there is no progress with the patients. Councilmen East inquired about the doctor to patient ratio. Ms. Adams stated Pulaski Medical has two physicians. She added one doctor is on-site one day a week and can see 400 patients as a case load while the other doctor is there one day every two weeks and can see 300 patients. Ms. Adams added with expansion, they can hire a nurse practitioner. Councilman East inquired about the counseling services. Ms. Adams stated patients see counselors and participate in group sessions. She added patients see their counselor on a weekly basis to begin initially and then can have less meetings as the improve. The current counselor to patient ratio is 1-60 but she would like to see if closer to 1-50 in the future. Councilman East inquired about the percentage of insurance payments and cash payments for the patients and what those costs are. Ms. Adams stated 50% of the patients utilize Medicaid, 30% use commercial insurance and 20% pay cash. Ms. Adams added methadone cost $14 a day and suboxone is $20-$24 a day. Councilman Dawson inquired if Ms. Adams has had to turn away persons wanting treatment. Ms. Adams stated she has not had to turn anyone away yet, but feels she will have to set up a waiting list in January. Councilman Dawson inquired how patients are referred to the clinic. Ms. Adams stated there are various ways to be referred, either self -refer, by employers, primary care physicians or family and friends. Councilman Penn expressed concern over take home medications and the carelessness of the patients. Ms. Adams stated Pulaski Medical is heavily regulated and not the only ones providing medications in town. Councilman Clontz asked about the number of graduates versus dropouts. Ms. Adams reminded Town Council she has been with Pulaski Medical for a short time and could not provide an answer. Commissioner Conner inquired where patients would be coming from as part of the expansion. Ms. Adams stated there are needs in Pulaski County today. Commissioner Meyer inquired how often a physician is on site. Ms. Adams stated every Wednesday and every other Thursday. She added it does vary, but on average Page 6 of 13/December 4, 2018 a physician is on site 10-12 days a month. Commissioner Meyer inquired about the purpose of the physicians. Ms. Adams stated at intake patients are with physicians as long as an hour, then patients periodically check in with physicians. Commissioner Hall inquire where the physicians' practice. Ms. Adams stated Saltville and Grundy. Commissioner Jonas requested Town staff share the information provided from the Police Department with Ms. Adams regarding calls for service. Commissioner Jonas inquired if the expansion will help eliminate the waits outside. Ms. Adams stated the expansion would provide a larger waiting area, more room for the patients and staff. Commissioner Thomas inquired if other sites have been considered in Pulaski County. Ms. Adams stated other options have been considered. Ms. Adams added Pulaski Medical is in a lease with a great landlord and the location is easily accessible to the community. Councilman East inquired about the need to expand now versus in the future. Ms. Adams responded if they could wait 5 years and find another location they would consider, but the need is now. Councilman East inquired if the patients' dose daily. Ms. Adams stated the clinic provides dosing 7 days a week. Councilman East asked how often counseling is provided. Ms. Adams stated patients are always required to see a counselor. Patients start weekly and then as they complete phases of treatment, the counseling scheduled is reevaluated. Councilman East inquired if the doctor to patient ratio is regulated. Ms. Adams stated the DEA governs the physicians and their case load. Commissioner Thomas inquired how treatment is facilitated. Ms. Adams stated staff schedule appointments, conduct a prescreening over the phone, then schedule intake day. Commissioner Meyer inquired about the mental health aspect of Pulaski Medical. Ms. Adams stated Pulaski Medical does use community resources. She stated mental health is associated with anyone who has a substance abuse issue. If the clinic's counselors cannot assist, patients are referred to additional resources. Commissioner Meyer asked Ms. Adams what effect the clinic has on helping patients avoid inpatient mental health treatment centers. Ms. Adams stated there is a large focus on relationship building with the counselor and patient. Commissioner Conner inquired about communication between treatment centers. Ms. Adams stated treatment facilities do share lists to ensure patients are not being treated by multiple centers. Mr. Utt inquired if area physicians that are not with Page 7 of 13/December 4, 2018 treatment centers and who are prescribing medications are included on those lists. Ms. Adams stated no because they are not regulated like the treatment centers. Adams if a asked about specific patients at Pulaski Mayor Clark asked Ms. physician Medical, could you provide that information. Ms. Adams informed Town Council that information is protected. Councilman East inquired if medications are charged at $14-$20 for the number of patients that equals $2 million dollars in revenues. Ms. Adams indicated she had not done the math to know. Commissioner Jonas stated she understands patients react to medications differently and asked Ms. Adams to elaborate on the work pass program and whether a patient's dose affects their ability to go to work. Ms. Adams stated patients on the work pass program do dose before work, but the work pass program is based on stability of the patient. She also stated there are currently about 150 patients in the work pass program. Commissioner Meyer inquired what schedule the drugs are. Mr. Shelby Klein, staff pharmacist stated the medications are a Schedule II Drug. Mr. Dan Doviak, Corporate Director of Real Estate with Pinnacle, reviewed the Pulaski Medical Expansion floor plan for the Town Council and Planning Commission. Councilman Radcliff asked why four windows are needed if the clinic is curing four patients? Mr. Doviak replied the clinic is over capacity with two windows and windows will increase the flow of patients to about 1 to 2 minutes for dosing. Commissioner Jonas inquired about the number full-time jobs at Pulaski Medical. Mr. Doviak stated the clinic employs 36-38 full-time employees currently. Commissioner Thomas inquired to the number of counselors with the planned expansion. Mr. Doviak stated the plan is have 22 counselors. Ms. Adams stated 12 full time counselors are employed now. Councilman East inquired how the staff knows a dose can be provided to a patient, if the window time is 1 to 2 minutes. Mr. Doviak stated patients see their counselor too. Ms. Adams further explained patients first encounter front desk staff, and this is where assessment starts. Patients then do their drug screening, possibly see counselors if it is scheduled, and the nursing staff asks questions. If the staff feels the patent is impaired, they are removed from dosing and reevaluated. Councilman East stated if 133 patients are seen in 1 hour, the process has to be a well-oiled machine, and he inquired how long a dose takes. Ms. Adams responded the average time is about 14 minutes per patient when not seeing a counselor, which includes about 8-9 minutes with a monitored drug screening. Page 8 of 13/December 4, 2018 Commissioner Meyer inquired how the take home doses affects the number of patients at dosing windows. Ms. Adams responded out of 600 patients, about 350 take home doses and those would not be in the clinic that day. Ms. Adams added on an average day 350 to 375 patients are dosed in the clinic. Commissioner Thomas inquired if the existing space has been assessed for a redesign. Mr. Doviak stated there is not enough room to expand in the current space. Mr. Doviak stated Pinnacle Treatment does plan to expand operations in Virginia. Ms. Adams added as new patients are added, Pulaski Medical will start to see discharges. Councilman Goodman ;ndicated 7 years ago, Council was told discharge would take 18 months and inquired if that is a reality. Ms. Adams indicated 18 months would be tough for most patients. Mr. David Hagan, an adjacent property owner, stated he is friends with the property owner and would want him to expand anything he can. Mr. Hagan stated when he decided to build Pulaski Shelor Motor Mile, he knew the clinic was next door but he never thought it would expand. Mr. Hagan indicated there are two things he would want considered with this request. First, he made the decision to spend $2 million dollars to support the developments in Pulaski. From an economic development standpoint, he cannot support the proposed expansion. Mr. Hagan stated the second thing to consider is the patients. Mr. Hagan stated the programs are needed, but the patients need to have pride and not be lined up like cattle in the rain. Mr. Hagan added there are lots of places for the clinic instead of using this location. Mr. Hagan stated he has not had a problem buying buildings and there are better locations in Pulaski for this use. Mr. Hagan stated he recently bought a medical building by the hospital. Mr. Hagan stated, however, if the expansion were to be approved, he would like to request a buffer between Pulaski Shelor Motor Mile. Mr. Hagan did add his business has had very little trouble from Pulaski Medical. The Planning Commission recessed to another conference room for further conversations and to make a decision at 8:45 p.m. Mayor Clark turned the Town Council meeting over to Vice -Mayor East to allow Mayor Clark to recess as a member of the Planning Commission. 11. Public Comment Period There were no comments received from the public. 12. Consent Agenda a. Consideration of November 6, 2018 Council Meeting Minutes Vice -Mayor East asked for a motion to approve the minutes of the November 6, 2018 Council meeting. Mr. Goodman moved to adopt the November 6, 2018 meeting minutes as presented. The motion was seconded by Mr. Clontz and approved by unanimous voice vote of Council. Page 9 of 13/December 4, 2018 13. Project Update a. Project Summary Chart (PSC) Town Council reviewed the Project Summary Chart. 14.0Id Business a. Town -wide Landscaping Plan Update Mr. Utt noted that the town staff currently maintains over 30 different planting areas and flower beds but the current landscaping plans identified the top nine most -visible areas, largely along the main thoroughfares through Town and in the Downtown areas. The staff were able to procure two different concepts, which were included in the meeting packet for Council's review. The first was from a landscape architect and focused on the recently approved branding initiative for the Town. The second was from the same landscaping company that was performing landscaping work for the Route 99 Corridor Enhancement Project through VDOT and was more of a basic concept. The first concept was a complete "tear-out/replant new" project while the second would make use of some of the existing plantings in each area while bringing in general unifying designs and plantings. For price comparison purposes, Town staff asked each firm to give cost estimates for the landscaping area in the median of Route 11 at the intersection of Memorial Boulevard. The first concept was estimated to cost $4,644 while the cost estimate for the second concept was $3,577. Mayor Clark reentered at 9:10 p.m. from the Planning Commission meeting. Following a full discussion on the options, Town Council asked Mr. Utt to pull together finance models that may show any savings for reduced maintenance costs associated with the landscaping plans, with a focus on the option that would incorporate the branding into the landscaping around Town. Noting the return of Mayor Clark and Ms. Hair from the Planning Commission discussion, Vice Mayor East moved back to item 10a to receive the recommendation from the Planning Commission. Mayor Clark reported that the Planning Commission had tabled the request until their January meeting pending review of further information. Upon hearing this, Councilman Goodman moved to table the request until the January 15, 2019 Town Council work session where the Council would expect a recommendation from the Planning Commission. The motion was seconded by Mr. Clontz and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye Vice -Mayor East then returned control of the meeting back to Mayor Clark. Page 10 of 13/December 4, 2018 b. Route 11 / Sproule's Run Streambank Stabilization Mr. Utt reviewed the cost estimates n°r�OWeabolmaintainnthe r. streambanks. Mr. are Utt additional options that include a bo added the purchase of the equipment would Onot be rrebgrble for D a specific unngo but lyhe time the equipment is used is eligible for VD rate. Mr. Utt's recommendation is to pursue the equipment, but first borrow or lease a piece of equipment before committing. Councilman Radcliffe suggested partnering with Pulaski County on this type of equipment. Councilman Goodman agreed if a partnership with Pulaski County is viable then purchasing new equipment would be a good option. Councilman East added the equipment could be used throughout the Town. Staff indicated the equipment could be used for various issues. Councilman Brooks inquired about a loan for the new equipment. Mr. Utt indicated a 5 -year or 10 - year loan would be an option and funds that were reimbursed from VDOT for the time could be used to pay down the loan. Councilman Goodman reminded Town Council using the VDOT funds would mean less funds for paving projects. Mr. Utt stated he would reach out to Pulaski County Administrator JOo addedShe Townweet dwos�d�ook at ok at options for return on investment mod 9 leasing or renting one and see how it works for Town projects. c. Ordinance 2018-10, Adoption of the Zoning Ordinance Re -write. Mr. Utt presented Ordinance 2018-10, which should be the final Council action following the public hearing from Novemberhe motion to adopt Ordopt the inance Ordinance 2018-10 acsive Jan. 1, 2019. Councilman East made t roved on the following roll presented. The motion was seconded by Mr. Penn and app call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye 15. New Business a. VDH HAA5 Grant Administration Agreement with NRV Regional Commission Mr. Utt presented a draft agreement with the NRVRC to provide grant administration services to the Town and noted the NRVRC is familiar with Health Department Grants. Mr. Utt detailed the expenses to move forward on the agreement. Mr. Utt requested Town Council's formal authorization to execute the document in order to proceed as quickly as possible. Councilman Goodman made the motion to authorize the Town Man onManagerto follote wing ing the task order. The motion was seconded by Mr. East and app roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye Page 11 of 13/December 4, 2018 b. FEMA Fire Grant Mr. Utt detailed the summary from Ms. VanNoy regarding the grant for a Senior Safety Program in the Town. The Town is required to match 5% ($1,250), which can be accomplished by using in-kind staff support. Council Goodman made a motion to authorize Town staff to submit the grant application as presented. The motion was seconded by Mr. Clontz and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye c. ARC Grant Ms. Hair detailed the planning application for a work -force development project. Ms. Hair added as part of the application's proposed budget, a request of $5,000 from the Town of Pulaski is included as a local match and the Pulaski County Economic Development Authority is being asked to provide an equal $5,000 local match. Councilman Goodman made a motion to authorize the Town staff to submit the grant application as presented and to authorize funds not to exceed $5,000 to be allocated for the grant application from the contingency fund. The motion was seconded by Mr. Clontz and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye 16. Closed Session Mayor Clark requested a motion to enter into Closed Session for one item under Virginia Code 2.2-3711 (a) 8, consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel regarding Gatewood Vendor Agreement. Councilman Goodman made a motion to enter into Closed Session for the one referenced issue. The motion was seconded by Mr. Clontz and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye Page 12 of 13/December 4, 2018 1 1 1 1 Council entered into Closed Session at 9:44 p.m. and returned from closed session at 10:10 P.M. Mayor Clark asked for a certification motion that Council only discussed one item under Virginia Code 2.2-3711 (a) 8, consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel regarding Gatewood Vendor Agreement. Councilman Goodman made the certification motion. The motion was seconded by Mr. East and approved on the following roll call vote: Lane R. Penn -Aye Brooks R. Dawson -Aye Gregory C. East -Aye Joseph K. Goodman -Aye G. Tyler Clontz -Aye James A. Radcliffe -Aye 17. Reminder of Future Council Meetings Mayor Clark reminded the Town Council of upcoming meetings. It was noted there would not be December work session and the first meeting in January would be held on Wednesday, January 2, 2019 at 7 p.m. There being no further business, Mayor Clark then requested a mo�.e' n -t ourn. Councilman Radcliffe made the motion to adjourn. Councilman Dawson seconded the m tion, which passed 6-0 at 10:15 P.M. ATT Shawn M. Utt Acting -Clerk of Council Approve David L. C ark Mayor Page 13 of 13/December 4, 2018