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HomeMy WebLinkAbout01-02-19Minutes of the Pulaski Town Council meeting held at 7:00 p.m., Wednesday, January 2, 2019 in the Council Chambers of the Town Municipal Building at 42 First Street, N.W. In attendance were Mayor: David L. Clark, presiding Councilmen Present: G. Tyler Clontz; Brooks R. Dawson; Gregory C. East; Joseph K. Goodman; Lane R. Penn; James A. Radcliffe Administration: Shawn M. Utt, Town Manager Legal Counsel: Spencer A. Rygas, Town Attorney Press Melinda Williams, Southwest Times Mike Williams, PC Patriot Staff Chief Robbie Kiser, P.F.D. Bill Pedigo, Town Engineer David Quesenberry, Clerk of Council Rebecca Reece, Finance Director Chief Gary Roche, P.F.D. Justin Sanders, Planner I Others Present: Mark Alley Candice Draper Thomas McGuire Christian Newcomb Jennifer Viers 1. Call to Order Mayor Clark called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance The Pledge of Allegiance was led by Boy Scout Troop 249. 3.Invocation The invocation was given by Mayor Clark. Archie Boothe Dan Grubb Richard Meador Ben Shelton Joel Burchett Damien Ledbetter Monica Musick Evan Shelton 4. Roll Call After the Invocation, the roll was taken. Present were Mayor Clark, Mr. Clontz, Mr. Dawson, Mr. East Mr. Goodman, Mr. Penn and Mr. Radcliffe. Since all Council members were in attendance, a quorum of Council was present to conduct business. 5. Modification of the Agenda No modifications were requested or made to the agenda. 6 Recognition of Guests and Visitors Mayor Clark extended a welcome to guests and visitors and thanked them for coming to the meeting. He also recognized and thanked Boy Scout Troop 245 for their presence at the meeting. 7. Presentations a. Pulaski Area Transit Budget Request, FY 19-20 Council then heard a presentation from Ms. Monica Musick, Transit Manager of Pulaski Area Transit (PAT) concerning their budget request for FY 19-20. Ms. Musick conducted a brief review of PAT's operations noting that its ridership had increased from its beginning in 2005 from 25 persons per day to 150,000 per year in 2018. The system initially ran deviated fixed Page 1 of 9/January 2, 2019 routes but over time began to operate more like a taxi service with door-to-door pick up of riders leading to a growth in demand for the service. Due to Council's request to return to routes, PAT, in 2018, hired consultants to assist in returning to fixed route operations. An RTAP grant allowed the hiring of KFH consultants who determined that PAT need two set routes with two designated transfer points which was started in September of 2018. Ms. Musick said that the change had reduced waiting time for passengers from over one hour to an average of thirty or forty minutes. The change had resulted in a decrease in ridership, leading PAT to consider measures to get the ridership back. Several more stops were planned at the Library, the old Martin's Pharmacy, Heritage Park, and Randolph Avenue at the former location of Quick Shop to help build ridership back up. Ms. Musick requested Council's permission to: apply for $620,548 from DRPT grant funding; request level funding from the Town in the amount of $70,000; and, ask the County for level funding at $62,000. Mr. Dawson asked if the change to a fixed route was expected to reduce expenses. Ms. Musick said it would help with fuel costs but that overall expenses would remain the same. Mr. Penn said that a lot of seniors in Pulaski were not able to get rides. Ms. Musick replied that PAT was logging those calls to see where they were. The consultants she added would come back in the spring to assist PAT in getting into those areas. Ms. Musick added that a procedure was available under the Americans with Disabilities Act (ADA) where a person, who could not get to the bus stops, could get a two part application to be filled out by themselves and their doctor which would allow pickup at the residence if they were ADA qualified. Mr. Penn said one applicant told him it took 21 days for the application to be processed. Ms. Musick said that PAT had tried to speed up the process by contacting doctors directly by fax for a quicker response. Mr. Penn added that it seemed that buses were congregated at certain locations. Ms. Musick responded that with two buses on one route and three on the other, inevitably they would pass each other. With the extra stops, waiting time at the transfer points would not be as long. Mr. Penn then related a story of an elderly gentleman who had to walk to and from the Walgreen transfer point to the rehabilitation center to visit his wife. On the way he fell and was assisted by a deputy to get to the center. Ms. Musick said she was aware of the situation and that PAT was working with the rehab since their patients were ADA qualified. Mr. Utt noted that since PAT's grant application was due early, the PAT appropriation was the first considered in the Town's budget process. If Council wished to approve it they could, but there was enough time to consider it at the January work session. Mr. Penn said he wanted to support funding but it bothered him that the service was poor. Mr. Utt felt that time would be necessary to "iron out' the issues. Mr. Goodman felt there should be stops at the rehab and the hospital. Ms. Musick replied the consultants determined the stops by looking at the top ten stops from the daily dispatch logbooks. Mr. Goodman ventured that stops should not be determined just by the numbers but by the type of service that was desired to be offered. Mayor Clark understood that there was one route to the hospital and that PAT was working to fix the problem highlighted by Mr. Penn. Following discussion, Mr. Goodman moved that the Town continue level funding for Pulaski Area Transit in the amount of $70,000 for their next fiscal year. The motion was seconded by Mr. Radcliffe and approved on the following roll call vote: Lane R. Penn -No Joseph K. Goodman -Yes Brooks R. Dawson -Yes G. Tyler Clontz -Yes Gregory C. East -Yes James A. Radcliffe -Yes Council thanked Ms. Musick for her presentation. 8, Public Hearings No public hearings were on the agenda. Page 2 of 9/January 2, 2019 9. Public Comment Period Scout Master Dan Grubb introduced the members of Troop 249 who were working on various certifications and requirements. Mr. Radcliffe commended the scouts and their leaders, Mr. Grubb, Mr. Boothe and Mr. Alley, for the work that they did. Council then moved on to the Consent Agenda, 10. Consent Agenda a. Consideration of the December 4, 2018, Council Meeting Minutes b. Architectural Review Board's 2018 Annual Report c. Board of Zoning Appeal's 2018 Annual Report d. Housing Board of Adjustment and Appeals 2018 Annual Report e. Planning Commission's 2018 Annual Report f. Pulaski Redevelopment & Housing Authority 2018 Annual Report Mayor Clark noted that there were six items on the Consent Agenda and said he would entertain a motion to approve all six items as presented. Mr. Goodman moved for approval as presented. His motion was seconded by Mr. Clontz and approved on the following roll call vote: Lane R. Penn -Yes Joseph K. Goodman -Yes Brooks R. Dawson -Yes G. Tyler Clontz -Yes Gregory C. East -Yes James A. Radcliffe -Yes Next item for review was the Project Summary Sheet. 11, Protect Updates a. Project Summary Sheet Mr. Utt reviewed the projects listed on the Project Summary Sheet. He noted the engineering contract for Brookmont project would be addressed later in the meeting. The direct injection project for James Hardie would also be addressed later in the meeting with respect to a resolution for grant funding to hopefully put together $2.2 million in grant funding for $2.6 million project. Another issue for later action would involve the Gatewood transition and move forward on a revised concessionaire agreement that would take care of all operations at Gatewood. Concerning the Dora Highway/Convenience Center, Mr. Utt reported that the effort was at a standstill waiting for feedback from the New River Resource Authority. Funding was available in the Pulaski -Dublin -Radford (PDR) fund that was to go for trash collection services for citizens, but it was on hold pending the Resource Authority's Executive Director's and the Board's approval of the request. Regarding the Case Knife/Kersey Bottom project, work was finishing up on four houses with work started on the final reports. One final acquisition was anticipated that would be brought before Council at the January work session. On the skate park, the Town was waiting on official approval from Virginia Economic Development Partnership (VEDP) to move forward with that project. Mr. Goodman asked about the situation on contacting Honeywell to get additional land for the convenience center. Mr. Utt responded that the Town was still trying to make contact. When asked by Mr. Goodman if it was time to possibly reach out to Congressman Griffith's office, Mr. Utt suggested that would be beneficial. Next item considered was a special exception request follow-up from the Planning Commission. 12. Old Business a. Special Exception Request—Follow-up from the Planning Commission Mr. Rygas advised Council that the matter of the special exception for a treatment center expansion should be first taken from the table. Since the contemplation was to address the matter at the work session, he said the issue would be re -tabled until that time. Page 3 of 9/January 2, 2019 Mr. Goodman moved to un -table for purposes of conversation the issue regarding the special exception. The motion was seconded by Mr. East and approved on the following roll call vote: Lane R. Penn -Yes Joseph K. Goodman -Yes Brooks R. Dawson -Yes G. Tyler Clontz -Yes Gregory C. East -Yes James A. Radcliffe -Yes Following the vote, Mayor Clark said there was a visit scheduled to the site on January 14th, then added that he understood that a motion to re -table the issue was in order until the work session. Mr. Utt suggested the work session for Council action would be February 19' because the Planning Commission would not take action until their February meeting. Mr. Goodman moved to table the issue. The motion was seconded by Mr. East and approved on the following roll call vote: Lane R. Penn -Yes Joseph K. Goodman -Yes Brooks R. Dawson -Yes G. Tyler Clontz -Yes Gregory C. East -Yes James A. Radcliffe -Yes Mr. Penn inquired if it was possible not to have joint sessions with the Planning Commission because it was confusing. Mr. Utt said that changes could be made to suit Council but there was some benefit in that both Council and the Commission received the same information. Mayor Clark ventured the way that the hearings, as he understood, were set this time with two separate hearings which should reduce any confusion. He noted the Planning Commission would have a separate meeting and Council would have a separate meeting to discuss the Planning Commission's findings and the thoughts of Council members on any discoveries from the site visit. Mr. Goodman suggested that the press be notified that a majority of Council might be present at the visit. Mr. Utt said a notice would be given. As a point of information, Mr. Sanders informed Council that there was a joint hearing scheduled with the Planning Commission on January 15th which had been publicly advertised. Mr. Rygas noted that the material that Council reviews while the Planning Commission was meeting was not new business but old business or consent agenda items which did not exclude (public) participation since these matters did not require participation (from the public). The meeting he added simply continued, but the agenda was organized to not allow another item that someone might want to participate in. Mayor Clark then moved on to the follow-up on the Town -wide Landscaping Plan. b. Town -wide Landscaping Plan Follow-up Mr. Utt said that two different landscaping options were discussed at the December meeting from which he felt that Council favored the option using the Town branding. Considering the nine targeted areas of interest, the cost would be approximately $4,000. Council had budgeted $20,000 for landscaping this fiscal year about which $18,000 remained. Mr. Utt said that Council could do half of the landscaping islands now with the rest done next fiscal year, or by shifting funds, do all the landscaping this spring, which he recommended. This would allow staff during the upcoming growing season to incorporate the other twenty areas the Town's branding colors. By using new plantings, Mr. Utt expected maintenance costs to drop from $20,000 to $10,000 or less. While there may not be a cash savings, there would be an expectation that staff could be utilized more efficiently. He requested input from Council. Mr. Dawson asked about funding for the landscaping. Mr. Utt replied that the funds for landscaping were from the state eligible VDOT funds for beautification ($20,000). Approximately $15,000 could be taken from the projected paving line item and combined with savings from other line items including savings in staff costs. By March or April; Mr. Utt said he would pull monies from whichever area within the VDOT funds were available. Mr. East asked how many flower beds were Mr.Utt referring to. Mr. Utt replied about thirty-three located throughout the Town. Page 4 of 9/January 2, 2019 Mr. Goodman said he was uncomfortable with both taking money from paving and with spending $30,000 for flowers and plants given the reductions in this year's budget. He preferred that the effort be phased in or do a less expensive alternative. Mr. Utt responded that he expected the funds would be available from salaries. While acknowledging efforts to reduce the budget and enter into public/private partnerships regarding privatization of certain Town operations, Mr. East said that large investors had mentioned to him that the appearance at the entrances of the Town were critical. He felt looking forward that the benefit would exceed the investment and that the effort should continue. Mr. Dawson asked about the nine primary locations. Mr. Utt responded there would be a tear -out and rebuild of those nine locations. Mr. Dawson then asked about the plan for the other areas. Mr. Utt responded that the current staff would take the list of other locations and work the other plantings into the new branding. While he did not expect all areas to be addressed all in one summer due to the number of locations, Mr. Utt said the most visible nine would be affected in a matter of four to six weeks. Mr. Goodman asked if the nine locations were subcontracted out with the staff not participating. Mr. Utt said that was correct. Mr. Goodman suggested instead of paying for nine beds to be professionally done, pick three or four of the most critical points for staff to learn from. Mr. Utt responded that the intent was to get the quickest "bang for the buck", since contractors could bring in more personnel and get the larger areas done quickly with Town staff taking care of the smaller areas. Mr. East noted that the Town had worked on beautification for several years and the goal now should take the effort to the next level. He suggested that dragging out the issue would not be of any benefit. Mr. Dawson said that Council was ultimately talking about a budget reduction by taking the next step. Mr. Utt responded that since the discussion was about VDOT funds, there would not be a savings from the budget, but that funds would be shifted within the VDOT funds from beautification to paving. Paving was used as an "end of the year' fund where leftover funding from other areas was applied to paving. Mr. Radcliffe said his concern was that there needed to be personnel to do the work. Mr. East responded that Council was trying to do reduce staff demands by using professional landscapers and using plants requiring less maintenance. Mr. Goodman said changing out a garden rarely resulted in less work. He added that he was uncomfortable with the notion that there would be $10,000 saved annually to reallocate to paving. He asked that there be proof of concept. Mr. Utt responded that the Town was moving away from annuals to perennials to save the costs of replacing annuals. He envisioned that the tasks left, by using perennials, would be watering and weeding resulting in time savings. Mr. Goodman expressed concern that the Town was going in without any knowledge that there would be savings. Mr. East felt the effort put the Town closer to its goal of attracting investment by improving first impressions of the community. Mr. Goodman felt that Mr. East overvalued the issue and that investors were concerned with making money. He felt investors wanted more funds put into paving and maintenance. Mayor Clark said that $18,000 was allocated for the flower beds. He mentioned an earlier proposal to "split the difference" and do the main entrances using funds on hand or work in another direction. Mr. Dawson said that the Town should move away from purchasing $10,000 in plants every year. Mr. Goodman suggested taking the $18,000 in available funds and buying perennials this spring and phase them in. and see how they do, then finish the plantings the next year. Following discussion on areas for plantings on Route 11 and other locations, Mr. Utt reminded Council that the Capital Improvements Plan called for new signs similar to the one at the Route 99 "triangle". Mr. Goodman felt that the area around the new signs should be done and that available funds should be enough for four areas. Mr. Utt proposed that if Council wished, staff could look at developing a plan for the areas around the replacement entrance signs. Mr. Goodman asked if they could be completed within the timeframe proposed. Mr. Utt noted his concern was that when the Rt. 99 sign was done, all landscaping was removed. He suggested landscaping existing areas then do the new signs next year. Mr. East noted that the nine areas would be used as a template for staff to follow. Page 5 of 9/January 2, 2019 Other areas, some on Route 11, were then discussed where plantings could be done as a template. Mr. East favored doing the project in total not piecemeal and asked about additional funding. Mr. Utt felt that there had been enough savings in salaries to be able to move money around instead of using paving funds. Mr. Goodman proposed that if Mr. Utt could find enough money from the staffing he could proceed. If not he could only use what he could find plus the $18,000 appropriated. Mr. Utt said he could prepare a report for the next work session on funding for the landscaping. Next issue reviewed by Council was the Boom Mower Options/Plan Follow-up. c. Boom Mower Options/Plan Follow-up Mr. Utt reported that Engineering staff found a place where a boom -mower could be rented. Christiansburg and Blacksburg had boom mowers, but both were presently out of service. Rental rates for the boom mower were $8,500 per month with a delivery fee of $1,500. Originally, the plan was to begin renting the unit in May to find out where the unit could and could not be used before any recommendation on long-term use was made. Mr. Goodman suggested that funds could be set aside in the budget for the equipment which could be reallocated if the equipment was not purchased. Mayor Clark opined that renting would be a good way to find out if the equipment would work without having to make a large expenditure. In addition he added that he hesitated to borrow units from other communities especially when both were out of service. Mr. Goodman felt that renting the equipment would allow the Town to determine if its use was feasible. Mr. Pedigo added that he would wait until June or July to use the equipment. Mr. Goodman asked if funds needed to be allocated. Mr. Utt said that the funds were available in the VDOT budget and he would not be taking funds from paving. Mr. East asked with respect to the creek banks, if herbicides could be used to take out the tall grasses and was such use feasible. Mr. Pedigo said there were herbicides that could be applied in an aquatic environment. Mr. East suggested that a two -fold approach be used with herbicides and other options and not just focus on the boom mower. Mr. Goodman asked if it as possible to have the inmates once a month. Mr. Utt responded that it would be a matter of coordination and getting on the list. At the conclusion of discussion, Council moved on to consider a follow-up item from the budget work session regarding the Police Department. d. Police Department Follow-up from Budget Work Session Mr. Utt referred to a follow-up memo the in the packet regarding development of a narcotics unit within the Police Department. Cost estimates for a narcotics team proposed a three man unit which would be a good candidate for a Community Oriented Policing Services (COPS) grant to assist with funding the officer's positions. He felt that this was the direction that the Town should follow. Mr. Goodman asked if there was a phase-in option that could be considered since the Town could not come up with $172,000 in one fiscal year. He added that this was an issue that had long plagued Pulaski and asked how could an effort be started. Mr. Utt ventured that the best phase in option would be the COPS grant, which would pay for two positions for three years with the third year at a 50/50 level. The funding for the grant by the Federal government was not known and he added there would have to be more discussion during the budget process. Mr. Penn asked when the program would start. Mr. Utt responded that the funding would have to be identified first, which would depend on: (1) if grant funding was available; and, (2) how other areas would be incorporated into the program. Mr. Penn noted that in the past there was a drug program within the Town which he felt was not successful. Mr. Utt replied the Town would have to learn from the mistakes of the past to set up a new program to demonstrate that the Town was serious about the issue and incentivizing investors to come to the community. Mr. Penn added that given the possibility of the legalization of marijuana, he did not favor initiating spending before the issue is settled. Mr. Utt responded that most of the problem stemmed from prescription drugs, Page 6 of 9/January 2, 2019 opiates, and methamphetamine. Mr. Goodman said investors were looking to see if the Town was changing to become a worthwhile investment. He added that he would like to get more details on the COPS grant and how it could be phased in for the coming fiscal year. Chief Roche said that the department had already contacted the grant writer about a COPS grant. Mr. East felt that grants were the way to go. He asked if other communities of Pulaski's size had such a program and what were their successes. He understood that once an effect drug enforcement effort was established, there was the potential for financial gain through seizures. He suggested that other communities be contacted to give the Town some ideal of what it might expect. Mr. Goodman in addressing seizures, cautioned Council that the state might take seized items from the Town. Mr. Utt said the staff would contact other communities for more input on the issue. There being no further discussion, Council moved on to New Business and to the Commerce Street Bridge resolution. 13. New Business a. Resolution 2019-01, Commerce Street Bridge Mr. Utt reported that VDOT had allocated $2.1 million for replacement of the Commerce Street Bridge with a projected cost to the Town of approximately $44,000. The project would take 1.5 to 2 years to complete, allowing the Town's expenditures to be spread across multiple fiscal years. The first step he continued, would be to approve three items: (1) Resolution 2019-01, which gave the formal approvals required and authorized the Town Manager to sign all relevant documentation; (2) a Project Administration Agreement authorization; and, (3) Appendix A, which showed the various sources of project funding. With respect to Appendix A, Mr. Utt said the project was funded at $2.176 million with local fund matches of $21,659 to the Urban Fund and $22,238 to the Local Funds. If the cost ran over the VDOT allocation the difference would be made up with Town funds. Fortunately, the Town would qualify for revenue sharing funds which would allow the Town to go to VDOT for 50% of the overage with the remainder the Town's responsibility. Tonight's action he concluded would be an acknowledgment of the Town's responsibility for $43,897. Mr. Goodman asked if the Urban Funds were coming out of the remainder of the Route 99 project. Mr. Utt replied that they were. Mr. Goodman recalled that money from that project could not be used outside of the Rt 99 project area. Mr. Utt responded that the money was sent back, then reallocated to the Town for one project Requiring a separate motion for each item, Mayor Clark called for a motion regarding Resolution 2019-01. Mr. Goodman moved to adopt Resolution 2019-01 as written. The motion was seconded by Mr. Clontz and approved on the following roll call vote: Lane R. Penn -Yes Joseph K. Goodman -Yes Brooks R. Dawson -Yes G. Tyler Clontz -Yes Gregory C. East -Yes James A. Radcliffe -Yes Next, Mayor Clark called for a motion regarding the Standard Project Administration Agreement. Mr. Goodman asked who would execute the agreement. Mr. Utt said the authorization would be for the Town Manager to execute the document. Mr. Goodman moved that Council authorize the Town Manager to execute the Standard Project Administration Agreement for the bridge project. The motion was seconded by Mr. Penn and approved on the following roll call vote: Lane R. Penn -Yes Joseph K. Goodman -Yes Brooks R. Dawson -Yes G. Tyler Clontz -Yes Gregory C. East -Yes James A. Radcliffe -Yes Page 7 of 9/January 2, 2019 Mayor Clark then called for a motion to accept Appendix A and authorize the Town Manager to execute it. Mr. Goodman moved to accept the provided appendix (Appendix A) and authorize the Town Manager to execute it. The motion was seconded by Mr. East and approved on the following roll call vote: Lane R. Penn -Yes Joseph K. Goodman -Yes Brooks R. Dawson -Yes G. Tyler Clontz -Yes Gregory C. East -Yes James A. Radcliffe -Yes Next item considered was an amendment to the Gatewood Concessionaire Agreement. b. Gatewood Concessionaire Agreement, Amendment #1 Mr. Utt referred Council to the draft agreement in the packet for a change to Item 3.8. The item was amended to provide that the concessionaire would agree to pay 50% of the utility cost of the concessions starting in 2022. Mr. Goodman moved to adopt the amended agreement for operational services at Gatewood Park as proposed with the correction listed and authorize the Town Manager to execute it. The motion was seconded by Mr. East and approved on the following roll call vote. Lane R. Penn -Yes Joseph K. Goodman -Yes Brooks R. Dawson -Yes G. Tyler Clontz -Yes Gregory C. East -Yes James A. Radcliffe -Yes Next item considered was the Brookmont Project Engineering Contract. c. Brookmont Water Age Improvements Project Engineering Contract Mr. Utt said that that the RFP process for the Brookmont project had been completed with CHA Consulting Inc. being the preferred firm after being ranked highest by the review team. The negotiated agreement was an initial agreement since the firm did not originally do the PER. They requested an initial agreement to gain an understanding of the project and conduct some inspections. Mr. Utt said the firm would comeback for an amendment to this agreement, which would add approximately $100,000 to the current contract cost of $28,000. The good news was the expenditures were eligible under the Virginia Department of Health (VDH) funding program. Engineering services had been budgeted at $160,000, which led Mr. Utt to feel that adequate funding was available. He requested authorization to execute the draft contract with the knowledge that an amendment would be coming in approximately six weeks. The Town he added would have to apply to VDH for a revised timeline on the consent order, which the consultants would help with. Mr. Goodman moved to authorize the Town Manager to execute the Short Form of Agreement Between Owner and Engineer for Professional Services between the Town of Pulaski and CHA Consulting, Inc. as presented. The motion was seconded by Mr. Dawson and approved on the following roll call vote: Lane R. Penn -Yes Joseph K. Goodman -Yes Brooks R. Dawson -Yes G. Tyler Clontz -Yes Gregory C. East -Yes James A. Radcliffe -Yes Council next considered the James Hardie Sewer Injection Grant Application. d. James Hardie Sewer Injection Grant Application Mr. Utt noted that this was the first of the grants applications mentioned in the Project Summary Chart for the James Hardie injection project. This grant application was to the Appalachian Regional Commission (ARC) for $500,000 that required at least a $500,000 match. The match would come from a combination of a CDBG grant application for $700,000; a U.S. Economic Development Administration grant for $1,000,000; and a $400,000 grant/loan application from Department of Environmental Quality as a grant filler at the end of the project. The resolution authorized the Town Manager to apply for a $500,000 grant and the Town will make the Page 8 of 9/January 2, 2019 effort to secure a $500,000 match. If the $400,000 grant ended up a loan, the debt service would be $35,000 annually which could be funded by current rates. Mr. East moved to adopt Resolution 2019-02 as written. Mr. Goodman seconded the motion which was approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye 14. Closed Session Mayor Clark then requested a motion to enter Closed Session for one item under Va. Code 2.2-3711 (A) 1, a personnel matter regarding appointments to the Cemetery Board of Trustees. Mr. East moved to enter Closed Session for the referenced issue. His motion was seconded by Mr. Goodman and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye Council entered Closed Session at 8:20 p.m. and returned from Closed Session at 8:37 p.m. Mayor Clark asked for a certification motion that Council only discussed the single item for which it went into Closed Session under Va. Code 2.2-3711 (A) 1, a personnel matter regarding appointments to the Cemetery Board of Trustees. Mr. Goodman made the certification motion, which was seconded by Mr. Dawson and approved on the following roll call vote: Lane R. Penn -Aye Joseph K. Goodman -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye James A. Radcliffe -Aye 15 Reminder of Future Council Meetings and Adiournment. Mayor Clark reminded Council of the work session on January 15th at 5:00 p.m.; the Council meeting on February 511 at 7:00 p.m.; and the Council work session on February 19th at 5:00 p.m. as well as submission of Statements of Economic Interest. In addition there would be a tour of Pulaski Medical on January 14th. There being no further business, Mayor Clark then requested a motion to adjourn. The m11 otion to ad'ourn was made by Mr. Goodman, seconded by Mr. Clontz and approved by the unanimous voice v o Council t 8:4/� ATTEST: A:`,.,% S% David N. Quesenberry Clerk of Council U Page 9 of 9/January 2, 2019 David L. ark Mayor