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HomeMy WebLinkAbout10-06-20 . _ 1 Minutes of the Pulaski Town Council Meeting held at 5:30 p.m., October 6, 2020 in the Council Chambers of the Town Municipal Building at 42 First Street, N.W. The session also featured a general broadcast by Facebook. In attendance were: Mayor: Shannon Collins, presiding Councilmen Present G. Tyler Clontz; Brooks R. Dawson, Greg East; Lane R. Penn; James A. Radcliffe; Michael P. Reis Administration: Darlene L. Burcham, Town Manager Legal Counsel Spencer A. Rygas Staff: David Quesenberry, Clerk of Council Jordan Whitt, Social Media Manager Press: Mike Williams, PC Patriot Others Present Clark Kidwell Amanda Martin Gary A. Martin Gary W. Martin Justin Martin James Mooney Brandon Quesenberry 1. Call to Order Mayor Collins called the meeting to order at 5:30 p.m. 2. Roll Call of Council The roll was then called. Present for roll call were Mayor Collins; Mr. Clontz; Mr. Penn; Mr. Radcliffe; and Mr. Reis. Absent from Roll Call were Mr. Dawson and Mr. East. With a majority of Council members present a quorum existed for the conduct of business. 3. Modifications to the Closed Session Acienda There were no modifications to the Closed Session agenda. 4. Closed Session Mayor Collins then requested a motion to go into Closed Session for the following items: two items under Va. Code 2.2-3711 (a) 1 personnel matters regarding performance of the interim Town Manager and employee interviews; two items under Va. Code 2.2-3711 (a) 3 concerning acquisition of property and disposition of publicly owned real property; and, one item under Va. Code 2.2-3711 (a) 8, consultation with legal counsel. Mr. Dawson entered the meeting at 5:31 p.m. during the reading of the Closed Session motion and participated in the vote on the motion. Mr. Dawson moved to go into Closed Session as requested. His motion was seconded by Mr. Clontz and approved on the following roll call vote: Lane R. Penn -Aye James A. Radcliffe -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Absent Michael P. Reis -Aye Page 1 of 12/October 6, 2020 • Closed Session began at 5:33 p.m. Mr. East joined the Closed Session meeting at 6:31 p.m. 5. Certification of Closed Session Council returned from the Closed Session at 6:54 p.m. Mayor Collins then requested a motion that Council only discussed those items for which it went into Closed Session: two items under Va. Code 2.2-3711 (a) 1 personnel matters regarding performance of the interim Town',Manager and employee interviews; two items under Va. Code 2.2-3711 (a) 3 concerning acquisition of property and disposition of publicly owned real property; and, one item under Va. Code 2.2- 3711 (a) 8, consultation with legal counsel and that the Closed Session would go into recess until after the public portion of the meeting. Mr. Dawson moved to approve the requested motion, which was seconded by Mr. Clontz and approved on the following roll call vote: Lane R. Penn -Aye James A. Radcliffe -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye Michael P. Reis -Aye 6. Pledge of Allegiance Mr. Clontz then led the Pledge of Allegiance. 7. Invocation Following the Pledge, Mr. East gave the Invocation. 8. Modification of the Public Session Agenda On a call from Mayor Collins for modifications to the public session agenda, Mr. Reis moved to add to the agenda Resolution 2020-32 and Resolution 2020-33 both being resolutions appropriating funds. Mr. Radcliffe seconded the motion which was approved by the following roll call vote: Lane R. Penn -Aye James A. Radcliffe -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye Michael P. Reis -Aye Mr. Rygas clarified that the added resolutions would be Item 15b and 15c under"New Business. 9. Guests and Visitors Mayor Collins welcomed those present at the meeting and the guests watching on-line. 10. Presentations No presentations were scheduled on the agenda. 11. Public Hearings a. Appropriations for Grants and Capital Projects Concerning appropriations for grants and capital projects, Mayor Collins opened the public hearing at 7:04 p.m. There being no comments received from the public, the hearing was closed at 7:04 p.m. Page 2 of 12/October 6, 2020 b. Resolution 2020-30, Appropriations for Grants and Capital Projects Following the public hearing Mayor Collins asked if there was any discussion concerning Resolution 2020-30, Appropriations for Grants and Capital Projects. There being no comment, he called for a motion concerning the resolution. Mr. Clontz moved to approve Resolution 2020-30, Resolution Appropriating Funds for Grants and Capital Projects as written. Mr. Dawson seconded the motion which was approved by the following roll call vote: Lane R. Penn -Aye James A. Radcliffe -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye Michael P. Reis -Aye Council next moved to the Public Comments Period. 12. Public Comment Period For the Public Comment Period, Mayor Collins recognized Mr. Gary Martin. Mr. Martin introduced himself and said he had lived on Town property for 40 years and had worked for the Town over 40 years. He said he had received a letter from the Town in the last week or so to remove his "double-wide"from the property in 30 days. When he moved the"double-wide" out there he was told by the Town Manager at the time and the Recreation Director that the land where the dwelling would be located could be surveyed 111 and could, if Mr. Martin wished, be purchased when he retired. Mr. Martin said he was told this seven to eight years before his retirement. Mr. Martin said he was present to ask about purchasing and surveying the location where he had lived for 40 years and where his grandchildren were also living with him. He said it was going to cost him a lot to move from a spot that was not used anyway at the present time. In addition he said that he did not know why the issue was brought up for him to move all at once giving him 30 days to move. Mr. Martin asked Council to look over the situation and help him any way they could. He added that all he was asking was to buy the spot of land the residence was on. Mr. Dawson asked if it was ever discussed at that time that would be a permanent location or how was that discussed. Mr. Martin responded that it was discussed when he was authorized to switch out trailers from a single-wide to a double-wide. It was discussed in the context of retirement. At one time he continued, the Town Manager, Mr. Utt and Dave Hart were going to survey it out but he never heard any more about it until he got the letter. Mr. Dawson asked if Mr. Martin had lived there previously, to which he replied he had lived there since 1981. There was a single-wide there originally and Leroy Early made a proposal to Mr. Martin that he would build him a permanent lot out at MacGill Village Park and that he could live there as long as he wanted to acting as a watch over the park to keep vandals from tearing in up. The storage building that contained athletic equipment at the time was broken into regularly. Mr. Radcliffe asked Mr. Martin, for clarification, if at nowhere or at no time did he request anything in writing. Mr. Martin responded no; not that it was permanent that the Town built his Page 3 of 12/October 6, 2020 lot. Mr. Martin said he got a letter that did not mention permanence or anything but that he had permission of Council to install the double-wide. Mr. Radcliffe said that a manager did not have the authority to make anything permanent. It had to come before the governing body and be voted on. During his time on Council, Mr. Radcliffe said he did not recall on voting anything prior to this. Mr. Martin responded that the meeting was at the Train Station where the vote was taken on getting the double-wide. Mr. Martin then produced a letter(license)for Council's review. Mr. Dawson asked who the letter was from. Mr. Martin presented a letter he received after approval of the double wide. Mr. Rygas asked about the date of the letter. Ms. April Martin said 2007 and that came before the Council meeting, she guessed, where they voted to bring the new double-wide in. Mr. Brandon Quesenberry, sales manager for Clayton Homes who sold Mr. Martin his unit in 2007, said he did have a property owner's agreement signed by someone from the Town, which he could not locate in time for the hearing. A property owner's agreement he explained allowed Clayton Homes, when the customer did not own the land, to have permission from someone before the home could be located on the property. That was the only way the home could have been set to begin with. Mr. East asked if there was a motion made at the train station around the time of this letter. Mr. Martin responded that he went to the Council to try to get permission to get a double-wide. Mr. East asked if that was 2007. Mr. Quesenberry said it was in the time period from November to December 2007. Mr. East said he was curious as to the specifics of the motion. Mr. Reis asked Mr. Martin that the request that he was making before Council today was that the Town survey the land and allow him to purchase it. He asked if the intent was to purchase all the land. Mr. Martin said no, just the section where his double wide was. Mr. Reis then asked if the location was on the road and was there access to it. Mr. Martin said the road had always been there since MacGill Village was built and it was used as a service road to get to the building and the basketball court. It was a graveled road that was maintained by the Town. Mr. East asked Mr. Martin if this agreement transpired when he moved there initially when it was Parks and Recreation, prior to its going to the County, then Parks and Facilities and things continued from that point. Mr. Martin replied that MacGill was a park but was still run by the Town. The County took over the sports from the Town's Recreation Dept. Mr. Reis asked Mr. Martin about the license. The way he read it was that Mr. Martin could occupy the property for so long as he was a full time employee of the Town of Pulaski. The tenancy on the property would terminate no later than 60 days from when he was no longer a full time employee of the Town of Pulaski. Mr. Reis asked Mr. Martin if that was his understanding at the time. Mr. Martin responded yes. Mr. Reis asked was the Town comfortable with locating the double wide at the site as long as you were employed by the Town. Mr. Martin responded yes. Mr. Reis then inquired if he was no longer an employee of the Town. Mr. Martin said no that he had retired, but before his retirement that was when the process was in to survey the lot before he retired. However that never came through. Mr. Reis said the matter never got to the Council. Mr. Martin said they were doing it and a person had been at the residence and told him what he was doing. Mr. Reis asked if Mr. Martin had signed anything or something similar. Mr. Martin replied that nothing was brought up to him. Page 4 of 12/October 6, 2020 Mr. Quesenberry interjected that Mr. Martin had maintained the property since 1981 and was the sole maintenance man for the entire property. Ms. Martin added he had maintained all the parks in Pulaski. Mr. Dawson commented that it sounded like an unfortunate situation where on Mr. Martin's side there were some "handshake agreements"with persons who may have spoken or could have spoken without going through channels to make sure things were handled appropriately so to be sure not to be in the situation to have to go back now and and readdress what was not addressed at that time. Mr. Dawson thanked Mr. Martin for bringing the issue to Council's attention and thanked him for talking with Council about it. Mayor Collins said the matter would be discussed to see what could be done. Mr. Martin asked at least give him more than 30 days to move the unit and find a place to locate it. Mr. Brandon Quesenberry, sales manager at Clayton Homes in Dublin next addressed Council. He added that he was before Council on behalf of Mr. Martin and had known him 20 years. As long as he had known Mr. Martin, Mr. Quesenberry said that he had always taken care of that property. He added that he had searched for the paper allowing the home to be placed there. The paper had to be signed by the Town for the residence to be located there but he could not locate it for the meeting. Mr. Quesenberry said he understood the letter gave Mr. Martin 30 days to vacate the property. He felt that Council should give the matter a little time and consideration to see if it was feasible to sell just the parcel of land where he was at. Mr. Quesenberry told Council that it would cost Mr. Martin to have it moved or if he were able, to buy the property. He added that he would rather see the money go into the Town's pocket than to some contractor to move the residence. In looking at the map, Mr. Quesenberry said he knew there was a road going up to Mr. Martin's house. Maybe there was a possibility that he could access the property from the MacGill side to terminate the road on the other side. He asked that Council take consideration look into these issues before making a decision that Mr. Martin would have to leave the property, where he has resided and also maintained since 1981. Mr. Quesenberry added if Mr. Martin had to vacate, given his involvement with mobile homes for 17 years, the permit process took time as well on the order of 15 days in addition to needing to find a place to put the home. Hopefully a decision might be made where it would be possible for Mr. Martin to buy the parcel from the Town or, if he had to vacate, to please give him ample time to handle the matter in a gracious way. Council next heard from Ms. Amanda Martin who said her father had worked for the Town since 1975 and that both children and grandchildren had grown up in that home. She said she did not know how, why or where the decision came from concerning the letter to move out in 30 days. He could buy the property if he needed to and she did not think that it was fair to a person who had taken care of the Town day and night when needed. It was not fair and the residence was their home. She added it was not right. Ms. Martin continued saying if he had to move he needed time. You could not take a home and split it in half and have it moved in 30 days. She then asked Council why Mr. Martin got the letter to move in 30 days and who sent it and why. Page 5 of 12/October 6, 2020 Mrs. Burcham, introducing herself as the Interim Town Manager, responded that she signed and sent the letter. She visited the MacGill property based upon a complaint and in the process learned for the first time that there was a home occupying Town property. Ms. Martin asked Mrs. Burcham if she just visited and found out there was a home that had been there since nineteen . (unintelligible). Mrs. Burcham said she had been here three months and it was the first time she had been out on the property. Once she visited it and found it was occupied by a former Town employee. She began researching the Town's records and found nothing in the records to determine what kind of arrangement Mr. Martin had with the Town to be on that property. However, nothing was found, but several individuals had told her, which could not be verified in writing, that when Mr. Martin retired he had to relocate. Ms. Martin responded that it stated in the letter that it would be discussed between both parties. Mrs. Burcham said she had not seen this letter(license) or heard of it until this evening in a discussion with Mr. Martin and his son last week. The letter was not mentioned and the Town had no record. Mr. Martin said he understood there was a plan to allow him to purchase the property. When Mrs. Burcham asked what the purchase price was, Mr. Martin said that was never discussed. There were no records that showed that he should have been on the property, in spite of the fact that he had been there a number of years. Mrs. Burcham felt it was her obligation as the Town Manager to notify him as stated in her letter, that in the absence of records allowing him to be there, that he had to vacate in 30 days. Mrs. Burcham was asked when Mr. Martin came to her office, what would happen when the 30 days had lapsed and he had not moved. She responded that the Town would have to start eviction proceedings at that point. There had been no discussion of additional time nor had he come forward to request additional time to move the residence. Ms. Martin responded that was why they were present. Mrs. Burcham said all she knew was what she had and had not been able to find in the Town records up to this point. She had asked for a copy of the letter brought this evening for the Town's records. Ms. Martin said now, that a letter had been found that said something different. She did not feel like it was o.k. for someone who had been here three months and knew nothing about the Town and the people that live in it and the people that worked for it for their whole life, since nothing could be found, to remove him and his family from the land. Ms. Martin said it didn't make any sense. Mr. East,just as a point of interest, commented that Mrs. Burcham did the right thing. Ms. Martin agreed that she did. Mr. East said the Town had a legal obligation to make sure that all the "i's were dotted and the is crossed". It was public property and not ours. Mr. East felt that was important to know and that Council supported what Mrs. Burcham had done. He added that it was unfortunate that along the way a lot of folks had not done the right thing whether it be recording the agreements or following up at the retirement regarding the 60 days. He thought the ball had been dropped along the way. Mr. East said what he would like to see was Council going back and understanding what their option were and understand what had transpired as best as they could. Council wanted to give everybody a "fair shake" and since it was public property that had to include the public. Mr. East felt there needed to be more fact finding done to see what a reasonable solution was for all involved to the best of our ability, including the public who we (Council) ultimately answered to. That also included Mr. Martin and the rest of the Town. Ms. Martin asked if the "clock was still running" concerning the 30 days and how did that work. Mr. Reis explained as the Town's legal representative, Mrs. Burcham had to establish a timeline Page 6 of 12/October 6, 2020 to give something to start with. He thought that all of Council, though he could not speak for them, believe they supported Mrs. Burcham if she and Mr. Martin collaboratively figured out a practical solution that did not waste anybody's money. No one was going to be thrown out on the street after 30 days. At the same time there were going to be consequences to not communicating with Mrs. Burcham or others at the Town offices about your needs wants and what you can and can't do. He believed Mrs. Burcham was a reasonable person who would come to a reasonable solution. But at the same time, referring to Mr. East's comments, Mr. Reis told Ms. Martin that Council represented the Town and were the custodians of the Town which required them to have the conversation with Mrs. Burcham. Mr. Reis told Ms. Martin that he fully expected if she communicated with Mrs. Burcham she would communicate with her. He had no doubt that would happen. In case the unit had to be moved and would take 40 days, Mr. Reis felt that would not be an issue. However it would require Ms. Martin or her father to maintain that communication to respond to phone calls, emails, text messages or whatever means of communication they used. Mr. Reis said he understood from their perspective they were very worried over the 30 days, but this was the beginning of the process which could go in many different ways. If you were communicating, the Town could be reasonable, if not the Town would have to go to the Courthouse which would be far more complicated. Mr. Reis said that was his perspective on the matter and asked Ms. Martin if that addressed her concerns somewhat. Ms. Martin responded yes. Mr. Dawson asked Mrs. Burcham if it would be appropriate, in light of the documentation we did not have that was presented as coming from the Town, to postpone the 30 day timeframe to a following date to give appropriate time to review what was presented. Mrs. Burcham responded she would like the Town Attorney to look at it as well. It was very clear she said, that Mr. Martin was to leave 60 days after employment and had not done so. She did not see that offered, although it did say it could be extended by mutual consent. She was not sure the Town could specify a date. She would like someone to talk about where it (double- wide) would go; if they had looked for another location; and, what would be involved so that a reasonable timeline could be set to accomplish this. That would be under the assumption that the Council agreed with the decision for it to be moved and that continuation of a lease or sale of the property was not being discussed. Mrs. Burcham said she acted on the basis of it (residence) being there without any legal arrangement with the Town. Mr. Quesenberry told Council for their consideration that he had not seen the industry (manufactured homes) as busy as it was now. He mentioned several local and regional mobile home movers in the area. If a house were sold today, he said they were booked through May getting a home. Mr. Quesenberry said he was not saying that Mr. Martin could not get his home moved in that time, but asked for consideration that he was not going to be able to call and get a home moved tomorrow. Mr. Radcliffe, referring to Mr. Reis's comments, said there had to be communication with the Town Manager whom he felt would take care of the matter. He urged them to communicate with her. That was all he asked. Mayor Collins asked if there was any more discussion on this matter. He asked the Martins to communicate with the Town Manager and the Town would work with them as they worked with the Town to see what could be done. Page 7 of 12/October 6, 2020 Mr. Quesenberry asked if buying the property was an option at this point or was that something that Council had to discuss. Mr. East felt given the new information, it would be best if they communicated with Mrs. Burcham who would pass the information on to Council. Mrs. Burcham added that it was needed to look at more than one option at the same time, if those interested in this issue would create a plan with details on steps and the time required. Mr. Quesenberry said there had been some discussion with Mr. David Hagen concerning different options. Mrs. Burcham added that detail would be needed to decide what would be a reasonable of time. Mr. Quesenberry noted that there would be damage to the unit and that he would help any way that he could. Mayor Collins thanked the discussion participants. Council next heard from Mr. James Mooney, owner of 45-47 West Main Street. He praised Council for the rejuvenation taking place on Main Street and noted the many new investments; buildings being fixed up and new apartments Downtown. Because of the reinvestment he continued, more people would be moving Downtown. Mr. Mooney referenced a notice he received that parking would be limited to 2 hours Downtown. With an estimated 19 parking spaces, Mr. Mooney declared that there was absolutely no parking for the apartments that were there and for the ones that are being added. He asked that Council consider what they were going to do because it was something that was going to need to be addressed. He then asked at what point was the parking ordinance passed and what was the impetus for it. Mr. Clontz responded that the parking signs had been there for decades and that he was familiar with some of the owners/entrepreneurs Downtown. Mr. Mooney ventured they had not been enforced and asked were there complaints from businesses and what business had so many patrons that there was no room to park. Mr. Radcliffe said a complaint was received from the owner of the tactical store that held concealed weapons classes. The store had moved from across the street because his business had grown. Mr. Radcliff said when the concealed weapons classes were held, had people parking in front of his business while some of his customers were having to park up the street or in someone's parking area to walk to his business. Another business made the same complaint of people coming into the Downtown parking at their business. Mr. Radcliffe observed that the emphasis on convenience resulted in people being unwilling to walk half a block to shop there, when they wanted to park in front of a business. Mr. Mooney said people also would not live their either. With investment in apartments, he felt they (apartments)would go empty and felt that parking was just as important an interest for apartments as it was for businesses. He maintained that there were not enough parking spaces to begin with. Mr. Reis said he challenged that, mentioning that he worked in Town and both drove and biked through Town. He said there were usually plenty of parking in the public parking lots over by Central Gym and next to the Courthouse that would be ideal places for a homeowner/renter to park since they were close by. It would be easy for a person to park in front of an apartment, take goods to the apartment and park somewhere else, which he said he had done for many years. He added that there was plenty of parking Downtown, but if a more vibrant Downtown was desired it need to be made sure that people were not parking for long periods of time in front of businesses. A prospective business owner, noting the vehicles parked on the street, would ask the question where their customers would park. Mr. Reis proposed that the Page 8 of 12/October 6, 2020 s . Downtown did not have a residency problem as much as it had a business problem in that there were not enough businesses in the spaces available, which was the priority to him (businesses). Mr. Mooney interjected that the problem would only get worse and that it was here and implored Council to come up with some kind of plan. He disagreed with Mr. Reis that there was plenty of parking Downtown. Mr. Reis demurred saying there was not enough parking on the street, but there was in parking lots. He felt he could count 200 spaces within three blocks of Main Street. Mr. Dawson told Mr. Mooney that he had brought up something that had been very openly discussed among the Council, to improve the public parking areas we had, and make them more user friendly and functional. Mr. Mooney asked if there would be a follow up notice to this suggesting where people should park as opposed to what he saw as a "get out of town" message. Mayor Collins asked Mrs. Burcham for her comments. Mrs. Burcham said that a number of businesses complained that parking was not being enforced and people were parking all day in spots on the street. After discussions the parking signs were replaced with new signs indicating the times enforcement would occur(9:00 am-5:00 pm; Mon. through Friday). Also being considered was parking in those spaces for apartment dwellers through the application of a decal that would indicate the vehicle belonged to a resident and there were slightly different parking privileges. These different privileges would not include all day parking. She agreed with Mr. Dawson's comments that the Town was considering improvements to existing parking areas, access to that parking, and "cut throughs". Lack of parking was a good problem to have because it indicated the community was growing, but people had to be educated that you could not always immediately park in front of where you want to do business or where you live. Mrs. Burcham said she agreed with Mr. Mooney that in the next communication there should be some information on parking. Mr. East said this was a relatively new problem since the new apartments came to Main Street. He felt that the Town needed to look at other parking area and in the long term in some vibrant Downtowns there was limited parking, so the residents ended up in "satellite parking" and felt that was where the Town needed to go. The fact than the Town was enforcing this now was because parking has become an issue with the apartments on Main Street. Mr. Mooney agreed regarding parking that people needed to be told where to go to well lit, clean places to park and communicate that to them. He added that the parking message sent out he felt, was not the message that Council wanted to send. Mr. Mooney then thanked Council for their time and effort in fixing up Downtown. Mayor Collins felt there should be some rephrasing in the parking notice. Mr. East told Mrs. Burcham that he felt it would be a good discussion item for Council to see where the parking areas were and where the apartments were relative to those areas. This would start preparation of a long term plan concerning parking lots. Mr. Mooney suggested that a map would help. He then concluded his comments. Council then moved on to the Consent Agenda. 13. Consent Agenda a. Consideration of September 15, 2020 Council Meeting Minutes b. Consideration of Minutes from September 22, 24, 28 and October 1, 2020 Page 9 of 12/October 6, 2020 Mayor Collins then asked for consideration of the minutes from September 15, 2020. Mr. Dawson moved to approve the Council meeting minutes from September 15, 2020 and September 22, 2020. The motion was seconded by Mr. East and approved on a unanimous voice vote. Following the vote, Council considered three resolutions under"New Business". 14. Old Business No matters were scheduled for consideration under this item. 15. New Business a. Resolution 2020-31, Water Fund Carry Forward Resolution Mr. Reis moved to approve Resolution 2020-31, Amending the Water Fund Budget for the Town of Pulaski, Virginia for the Fiscal Year Beginning July 1, 2020 and Ending June 30, 2021 to Include Funds Carried Forward from the Previous Fiscal Year. The motion was seconded by Mr. Clontz and approved on the following roll call vote: Lane R. Penn -Aye James A. Radcliffe -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye, Gregory C. East -Aye Michael P. Reis -Aye' b. Resolution 2020-32, Resolution Appropriating Funds from the General Fund for the General Chemical Company Remediation Grant Mr. Reis next moved to approve Resolution 2020-32, Resolution Appropriating Funds from the General Fund for the General Chemical Company Remediation Grant. The motion was seconded by Mr. Dawson and approved on the following roll call vote: Lane R. Penn -Aye James A. Radcliffe -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye Michael P. Reis -Aye, c. Resolution 2020-33, Resolution Appropriating Funds from the Water Fund Undesignated Fund Balance for the Repair and Rehabilitation of Filter#2 at the Water Treatment Plant Mr. East moved to adopt Resolution 2020-33, Resolution Appropriating Funds from the Water Fund Undesignated Fund Balance for the Repair and Rehabilitation of Filter #2 at the Water Treatment Plant. The motion was seconded by Mr. Radcliffe and approved on the following roll call vote: Lane R. Penn -Aye James A. Radcliffe -Aye; Brooks R. Dawson -Aye G. Tyler Clontz -Aye; Gregory C. East -Aye Michael P. Reis -Ayes Council next received the Manager's Report. 16. Manager's Report Mrs. Burcham reported that the new street signs had been put up and the Police were putting the notices on vehicles that warnings would be given for the month of October and parking Page 10 of 12/October 6, 2020 • • - enforcement would begin on the first of November. However she intended to go back and review things in light of the conversation earlier in the meeting. On a lighter note, Mrs. Burcham noted the each Town department had submitted decorated ducks for the"duck family" promotion. Unfortunately only one of the Town's entries, from the Fire Department received third place recognition. She mentioned that there had been some thoughts to how the ducks could be displayed. The effort had turned into a team building exercise that everyone seemed to enjoy and the ducks were on display in the window of the Fine Arts Center. In addition, Mrs. Burcham noted that the Town had completed three months into the fiscal year and was pleased to report that so far, revenues were being maintained at the 24%-25% level which is normal for the first three months. The Town she said appeared to be weathering the key revenues reasonably well. She reminded Council that some of the budget estimates had been tailored down in July, but the Town seemed to be holding its own. Staff she emphasized had been working to keep expenses very conservative, and would continue their effort. As a final item, Mrs. Burcham said in a recent conversation with Peter Huber, she learned that Virginia's First had been holding $8,737 in the name of the Town for many years without a specific purpose. Mr. Huber had indicated that upon request of the Council, he would release that money to the Town. Mrs. Burcham asked Council for a motion to request Virginia's First to return that amount to the Town. It would not impact the Town's relationship with Virginia's First in the future. Other member jurisdictions had requested their funds and received them, while others let the funds remain with Virginia's First. She added the funds, spent wisely, would help with some of the expenses the Town had. Mr. East moved to authorize the Town Manager to ask Virginia's First to return money designated for the Town of Pulaski in the amount of$8,737. The motion was seconded by Mr. Penn and approved on a unanimous voice vote. 17. Resumption of Closed Session Mayor Collins then called for a motion to come out of recess and return to the Closed Session to discuss: two items under Va. Code 2.2-3711 (a) 1 personnel matters regarding performance of the interim Town Manager and employee interviews; two items under Va. Code 2.2-3711 (a) 3 concerning acquisition of property and disposition of publicly owned real property; and, one item under Va. Code 2.2-3711 (a) 8, consultation with legal counsel. The motion was made by Mr. Dawson, seconded by Mr. Clontz and approved on the following roll call vote: Lane R. Penn -Aye James A. Radcliffe -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye Michael P. Reis -Aye Council resumed the Closed Session at 8:00 p.m. 18. Conclusion of Closed Session Council returned from Closed Session at 8:29 p.m. Mayor Collins asked for a motion that the Council only discussed those items for which it went into Closed Session regarding: two items under Va. Code 2.2-3711 (a) 1 personnel matters regarding performance of the interim Town Manager and employee interviews; two items under Va. Code 2.2-3711 (a) 3 concerning acquisition of property and disposition of publicly owned real property; and, one item under Va. Code 2.2-3711 (a) 8, consultation with legal counsel. Page 11 of 12/October 6, 2020 The motion was made by Mr. East, seconded by Mr. Clontz and approved on the following roll call vote: Lane R. Penn -Aye James A. Radcliffe -Aye Brooks R. Dawson -Aye G. Tyler Clontz -Aye Gregory C. East -Aye Michael P. Reis -Aye 19. Reminder of Future Council Meetings and Adiournment There being no further business, Mayor Collins reminded Council of future meetings on October 20th (with the Closed Session at 5:00 p.m. and the public session beginning at 6:30 p.m). Mayor Collins then called for a motion to adjourn. The motion was so moved by Mr. East seconded by Mr. Penn and approved by the unanimous voice vote of Council at 8:30 p.m. Approved: W. Shannon Coffins Mayor ATTEST: David N. Quesenberry Clerk of Council Page 12 of 12/October 6, 2020