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HomeMy WebLinkAbout06-20-23Town Council Meeting Minutes Tuesday, June 20, 2023 1. Mayor called the Meeting to Order at 6:03 p.m. and asked for a roll call. Gregory C. East- Absent Jeremy L. Clark- Aye Brooks R. Dawson- Aye James A. Radcliffe- Aye G. Tyler Clontz- Aye Michael P. Reis- Aye Mayor Collins- Aye 2. The Mayor asked for a motion to go into Closed Session to discuss the following items: a. VA Code 2.2-3711 (A) 1 (1 item)- Appointments- Town Manager b. VA Code 2.2-3711 (A) 3 (1 item)- Consideration of the Acquisition/Disposition of Real Property- Washington Ave The motion was made by Mr. Reis and seconded by Mr. Clark. Open Session Gregory C. East- Absent James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Aye Brooks R. Dawson- Aye Michael P. Reis- Aye 7:05 p.m. 3. Certification of Closed Session- The Mayor asked for a motion to certify that only the following items were discussed in Closed Session: a. VA Code 2.2-3711 (A) 1 (1 item)- Appointments- Town Manager b. VA Code 2.2-3711 (A) 3 (1 item)- Consideration of the Acquisition/ Disposition of Real Property- Washington Ave The motion was made by Mr. Clark and seconded by Mr. Dawson. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Aye Brooks R. Dawson- Aye Michael P. Reis- Aye 4. Mr. Radcliffe lead the audience in the Pledge of Allegiance. 5. Mr. East gave the invocation. 6. Guests and Visitors- The Mayor welcomed all in attendance and viewing online. 7. Modification to Public Session- No modifications were made. 8. Resolution 2023-34 Honoring Angela Viers Upon Her Retirement from the Pulaski Police Department Page 1 of 51 June 20, 2023 The Mayor read the resolution. The motion was made by Mr. East and seconded by Mr. Clark to approve the resolution. Gregory C. East- Aye Jeremy L. Clark- Aye Brooks R. Dawson- Aye James A. Radcliffe- Aye G. Tyler Clontz- Aye Michael P. Reis- Aye The Mayor presented the resolution to Ms. Viers. 9. Public Hearing a. Comprehensive Plan- Aphi Fancon Ms. Fancon presented the council the 2023 Comprehensive Plan and Future Land Use map which included the community's input on the future for the town and strategies to accomplish the goals that are set forth in the plan. The Mayor opened and closed the public hearing as there were no speakers. Ordinance 2023-10 Adopting 2023 Comprehensive Plan and Future Land Use Map The Town Manager stated there is a request for proposals out for a firm or individual to come survey each property within the town and determine if they are correctly identified within current zoning categories. She stated that there are a number of business activities that do not have definitions currently in the zoning ordinance and those will be brought to council for approval in the near future. Mr. East commended staff for their work on the Comprehensive Plan. The Town Manager stated for the Comprehensive Plan to be an effective tool, it should be reviewed annually. The Mayor opened and closed the public hearing as there were no speakers. The motion was made by Mr. Reis and seconded by Mr. East to approve Ordinance 2023-10. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Aye Brooks R. Dawson- Aye Michael P. Reis- Aye 10. Public Comment Period Page 2 of 51 June 20, 2023 a. Sarah Gray from Newbern Rd asked why the town isn't participating in the Low - Income Household Water Assistance Program. Ms. Gray stated the program helps residents with their utility bills. Ms. Gray informed council the assistance comes from the Virginia Department of Social Services at the state level and residents can apply by phone or online. The Town Manager stated she was unaware of the program and asked if the Emergency Needs Task Force organization sent in a request to the town for our participation. Ms. Gray indicated she wasn't employed by the program, but as a resident she is concerned that money is available and there are people in need. Ms. Gray stated the Town of Blacksburg, Town of Narrows, and Town of Wytheville are the only towns participating in the New River Valley. The Town Manager stated there has not been a request for the town to participate in the program but that she would have the Finance Director look into the program. 11. Resolution 2023-35 Amending the Town Personnel Policy Regarding Accrual, Carryover, and Payout of Compensatory Time The Town Manager reported the need to lower the maximum amount of compensatory time for employees to carry from 200 hours to 160 hours to reduce the significant financial liability. The motion was made by Mr. East and seconded by Mr. Clark to approve the resolution. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Aye Brooks R. Dawson- Aye Michael P. Reis- Aye 12. Consent Agenda a. Consideration of June 6, 2023 Town Council Minutes The motion was made by Mr. Clark and seconded by Mr. Dawson to approve the minutes. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Aye Brooks R. Dawson- Aye Michael P. Reis- Abstained 13. Council Comments Page 3 of 51 June 20, 2023 Mr. East asked for an update on the Randolph Ave paving project. The Town Manager stated Public Works is replacing the water line in five -blocks that have had multiple breaks in the last 2 years and due to emergency calls for other water and sewer breaks, it has taken longer than planned to complete. She stated it will be the middle to the end of July for the water line project to be completed and then that section will be paved. Mr. East also commended the Police Department for their continued community policing efforts. Mr. Dawson asked for an update on the West Main Street streetscapes project. The Town Manager indicated there will be an update provided at the next council meeting. Mr. Radcliffe stated there were some low hanging trees on Scott Street and asked for them to be cut. Mr. Reis asked if the town could look at having a study done like Christiansburg has to reduce run off and create more green spaces in the downtown area. He also asked if the Finance Department could look into a program to have all resident accounts posed online in one location to allow residents to avoid paper bills by having online accounts. The Mayor encouraged residents to come to council and address questions and concerns. 14. Manager's Report The Town Manager thanked the council for their support to staff as the current Fiscal Year is ending and the budget for FY 2023-2024 has been approved and thanked the Council for the extra holiday and the cost of living increase. 15. Reminder of Future Council Meeting a. Cancelled July 4"' Town Council Meeting b. July 18, 2023, Closed Session 6:00 p.m., Open Session 7:00 p.m. 16. With no further business, the Mayor adjourned the meeting at 8:16 p.m. TOWN OF PULASKI VIRGINIA W. Shannon Collins Mayor Page 4 of 51 June 20, 2023 Page 5 of 51 June 20, 2023