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Home My WebLink About08-15-23I� Town Council Meeting Minutes August 15, 2023 1. Mayor called the meeting to order at 6:07 p.m. and asked for a roll call. Gregory C. East- Absent Jeremy L. Clark- Aye Brooks R. Dawson- Absent James A. Radcliffe- Aye G. Tyler Clontz- Absent Michael P. Reis- Aye Mayor Collins- Aye 2. The Mayor asked for a motion to go into Closed Session to discuss the following items: a. VA Code 2.2-3711 (A) 1 (1 item)- Appointments: Town Manager b. VA Code 2.2-3711 (A) 3 (2 items)- Consideration of the Acquisition/Disposition of Real Property- Dora Highway and 6"' Street NW c. VA Code 2.2-3711 (A) 8 (1 item)- Consultation with Legal Counsel The motion was made by Mr. Clark and seconded by Mr. Reis. 7:00 p.m. Gregory C. East- Absent Jeremy L. Clark- Aye Brooks R. Dawson- Absent James A. Radcliffe- Aye G. Tyler Clontz- Absent Michael P. Reis- Aye Open Session 3. Certification of Closed Session- The Mayor asked for a motion to certify that only the following items were discussed in Closed Session: a. VA Code 2.2-3711 (A) 1 (item) —Appointments: Town Manager b. VA Code 2.2-3711 (A) 3 (2 items)- Consideration of the Acquisition/Disposition of Real Property -Dora Highway and 6`h Street NW c. VA Code 2.2-3711 (A) 8 (1 item)- Consultation with Legal Counsel The motion was made by Mr. Clark and seconded by Mr. Reis. Gregory C. East- Aye Jeremy L. Clark- Aye Brooks R. Dawson- Absent James A. Radcliffe- Aye G. Tyler Clontz- Absent Michael P. Reis- Aye 4. Mr. Radcliffe lead the audience in the Pledge of Allegiance. 5. Mr. East gave the invocation. 6. Guests and Visitors- The Mayor welcomed all in attendance and viewing online. 7. Modification of Public Session- No modifications were made. Page 1 of 5/ August 15, 2023 8. Presentations a. Knox Box- Chief J. Conner & Sonia Ramsey Ms. Ramsey presented to council the Knox Box. a security device installed on a resident's residence which allows rapid entry when there is an emergency and prevents damages to the entryway. Ms. Ramsey stated there is a grant program that residents of the town can apply for which would allow them to have a Knox Box installed at no cost or a box can be purchased from the Police Department. Mr. Conner presented the Knox Box model and the procedure which is used to install. Mr. Conner stated all fire departments in the county have access to the master key which would allow the first responding unit to access the Knox Box. Mr. Radcliffe asked if the fireman who accesses the master key has a specific code to release the key. Mr. Conner stated every career and part-time fireman on shift has a specific pin number which is time and date stamped into the program. Mr. Reis asked if a resident wanted to purchase the box or apply for the grant, who would they need to contact. Ms. Ramsey stated the individual wanting to purchase a box could contact her at the Police Department. Mr. East asked how the program is being marketed. Ms. Ramsey stated she and Mr. Conner have done multiple presentations at various clubs, the Senior Center, and TRAID Events. Mr. East suggested a flyer in the water bill. Mr. Clark asked if the Police Department had access to a master key. Mr. Conner stated the 911 Center would notify the Police Department there is a Knox Box at the location and the Fire Department would be notified. b. Finance Department Update- Jackie Morris Ms. Morris introduced Dustin Dalton, Assistant Finance Director and gave a brief summary of his responsibilities. Ms. Morris then presented the department's efforts to generate revenue from real estate taxes owed to the town. She reported at the end of the FY 2023 the total revenue from delinquent taxes was $254,231.94. Ms. Morris also reported the amount of liens owed to the town, which was $397,504.88 and that as of July 31, 2023, $15,156.05 had been Page 2 of 51 August 15, 2023 1 1 collected. She also showed the efforts to -collect delinquent personal property and utility bills using Debt Set- Off through the State, which withholds an individual's tax refund and lottery winnings over $600. She reported the overall collection from personal property taxes and utilities was $159,687.99. She stated there will be continued efforts to collect delinquent taxes including using DMV STOPS starting in 2024. She noted the new investment tool from Virginia Investment Pool which allows the town to deposit monies and receive a higher interest rate. 9. Public Hearing a. Resolution 2023-39 Re -Appropriation, Carry Forward for FY 2023-2024 Budget The Town Manager reported the need to carry forward funds from the previous year for grants, police checking accounts, and certain general fund accounts. Mr. Reis asked if the Brookmont Project and the Direct Injection project had been out for bid yet. The Town Manager stated both the projects have already been started and the same contractor is doing both projects. The Mayor opened and closed the public hearing as there were no speakers. The motion was made by Mr. Reis and seconded by Mr. Clark to approve Resolution 2023-39. Gregory C. East- Aye Jeremy L. Clark- Aye Brooks R. Dawson- Absent James A. Radcliffe- Aye G. Tyler Clontz- Absent Michael P. Reis- Aye b. Resolution 2023-40 Appropriation of Funds to the IRF Grant Brewery The Town Manager reported the need to appropriate funds to the brewery project provided by the town and in partnership with the County and County EDA which will provide sufficient funds to award a contract. The Mayor opened and closed the public hearing as there were no speakers. The motion was made by Mr. Clark and seconded by Mr. Radcliffe to approve Resolution 2023-40. Gregory C. East- Aye Jeremy L. Clark- Aye Brooks R. Dawson- Absent James A. Radcliffe- Aye G. Tyler Clontz- Absent Michael P. Reis- Aye 10. Resolution 2023-41 Amending the Pay and Classification Plan Page 3 of 5/ August 15, 2023 J The Town Manager explained the need to change several titles in the Classification Plan to include rank changes in the Police Department, the Human Resource position, and the Assistant Chief Filter Plant Operator. She stated these changes do not require any adjustment in the pay scale. The motion was made by Mr. Reis and seconded by Mr. East to approve Resolution 2023-41. Gregory C. East- Aye Jeremy L. Clark- Aye Brooks R. Dawson- Absent James A. Radcliffe- Aye G. Tyler Clontz- Absent Michael P. Reis- Aye 11. Public Comment Period- No speakers were present. 12. Consent Agenda a. Consideration of August 1, 2023 Town Council Minutes The motion was made by Mr. East and seconded by Mr. Clark to approve the minutes. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Absent Brooks R. Dawson- Absent Michael P. Reis- Abstained 13. Council Comments Mr. Reis asked if the town could participate in a tax abatement program for renovations for residential properties. The Town Manager stated the Town Attorney has been reviewing the state code for such a program which can also include commercial and industrial properties of a certain age. The Mayor asked Public Works to look at Route 11 where the road has been washed out on the shoulder. He also asked staff to look at the Court House parking lot, where a brick wall has been damaged. 14. Manager's Report The Town Manager commended the town staff for their continued hard work. She noted the ribbon cutting at the Crest Hill Tea Room and encouraged everyone to visit. 15. Reminder of Future Council Meeting a. September 5, 2023, Closed Session 6:00 p.m., Open Session 7:00 p.m. 16. With no further business, the Mayor adjourned the meeting at 8:03 p.m. Page 4 of 51 August 15, 2023 1 ATTEST 6, (ELU,,� Olivia C. Hale Clerk of Council E 1 "DOWN OF PULASKI. VIRGINIA W. Shannon Co 'ns Mayor Page 5 of 5/ August 15, 2023