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HomeMy WebLinkAbout02-20-24 Town Council PacketAgenda Town Council Meeting Tuesday, February 20, 2024 Reasonable accommodation will be provided for persons with disabilities, if requested. Agenda Packets available to review in the Clerk of Council’s Office 5:00 p.m. Closed Session Council Chambers 1.VA Code 2.2-3711 (A) 8 (2 items)- Consultation with Legal Counsela.a. Deed of Trust Review- Tilley Buildingb.b. Deed of Trust Review- Renfro 2.VA Code 2.2-3711 (A) 1 (3 items)- Discussion, consideration, or interviews of prospective candidates for employment, assignment, or appointment. a.Town Attorney7:00 p.m. Public Session Council Chambers 1.Certification of Closed Session 2.Pledge of Allegiance Councilman Dawson 3. Invocation Councilman East 4. Guests and Visitors 5. Modification to Public Session 6.Public Hearing- Joint Hearing with Planning Commission a. Case Number 2024-CPA-01- Amending the 2023 Town of Pulaski, VirginiaComprehensive Plan. Ordinance 2024-05 7.Presentations (15 minutes) a.Brian Wishneff & Associates- Adam Markwoodb. T.G. Howard Community Center- Guy Smith 8.Resolution 2024-13 Appointing Todd Day to the New River Valley Passenger Rail Authority 9.Public Comment Period(The Town Council welcomes your input. You may address the Council by completing a speaker’sslip available at the door and giving it to the Clerk of Council prior to the meeting. At this time, you may address Council on items that are not on the agenda. The limit is three (3) minutes foreach speaker.) 10. Consent Agenda a.Consideration of February 8, 2024 Town Council Meeting Minutes 11. Council Comments 12.Manager’s Report 13. Reminder of Future Council Meeting a.March 5, 2024 Closed Session 5:30 p.m.; Open Session 7:00 p.m. STAFF REPORT DEPARTMENT CONTACT: Summer Bork, Town Planner 42 First Street, N.W./P.O. Box 660, Pulaski, VA 24301 (540) 994-8624 CASE NUMBER 2024-CPA-01 APPLICANT/PROPERTY OWNER: Staff Initiated PUBLIC HEARING DATE: PROPERTY ADDRESS/LOCATION: NA SPECIFIC ACTION: Amend the Comprehensive Plan’s Transportation Section to SIZE OF PROPERTY: N/A EXISTING ZONING: NA EXISTING LAND USE: NA RELATED ORDINANCE: §15.2-2223, Chapter 729 of the 2012 Acts of Assembly. “Comprehensive plan to be prepared and adopted; scope and purpose.” CASE OVERVIEW: Every Comprehensive Plan adopted within the state of Virginia is required to be sent to VDOT to ensure that its transportation section is consistent with the Commonwealth Transportation Board’s Statewide Transportation Plan. Staff sent our 2023 comprehensive plan update to VDOT for their review and received comments and made the needed changes in consultation with VDOT. We received final confirmation a few weeks ago that the changes which were made satisfied VDOT’s requirements. By approving this amendment for approval not only will the town be incompliance with statewide objective, but also enable the town to be designated as a VDOT Urban Development Area (UDA). This designation enables the town to be eligible for more VDOT funding opportunities for transportation related improvement projects such as sidewalk improvements, bike lane creation, public transit improvements, and other transportation improvements. Since the Planning Commission did not have a quorum at the 2/12/ 2024 Planning Commission meeting, the Vice-Chairman recessed the Planning Commission’s public hearing to 2/20/2024 at 7 PM. COMMONWEALTH of VIRGINIA Stephen Brich, P.E. COMMISSIONER DEPARTMENT OF TRANSPORTATION 731 HARRISON AVENUE SALEM, VIRGINIA 24153 December 20, 2023 To: Aphi Fancon, Regional Planner II New River Valley Regional Commission From: Carol J.L. Moneymaker, Strategic Planning VDOT Salem District Planning Subject: RE: Town of Pulaski Comprehensive Plan – 2nd Review VDOT received a request to review the above referenced comprehensive plan to ensure local/state plan and program consistency as required under §15.2-2223, Chapter 729 of the 2012 Acts of Assembly. VDOT’s reviews of the plans are to ensure that they are consistent with the Commonwealth Transportation Board’s (CTB) statewide transportation plan (VTrans, created in accordance with §33.2-353), the Six Year Improvement Program (created in accordance with subsection B of §33.2-214), and locations of routes approved by the Board (in accordance with subsection A of §33.2-208). Comments on these specific criteria are as follows: Statewide Transportation Plan (VTrans): • Urban Development Area (UDA) o The comprehensive plan has a section on page 54 describing UDAs, which it refers to as a Designated Growth Area. o The transportation chapter of the comprehensive plan references §15.2-2223.1 of the Code of Virginia regarding Urban Development Areas on page 54. o Traditional neighborhood design (TND) principles are recommended and spelled out on page 54. o No specific map of the UDAs is required because the entire Town of Pulaski has been designated as Designated Growth Area. o Plan is consistent with UDA as described in VTrans. • Corridors of Statewide Significance (CoSS) o The comprehensive plan accurately identifies I-81 and Route 11 as being a Corridors of Statewide Significance. o The Plan does references CoSS Needs for I-81 and Route 11. o Plan is consistent with COSS as described in VTrans. Memo to Aphi Fancon December 20, 2023 Page 2 (Town of Pulaski Comprehensive Plan) • Regional Network (RN) o There are no Regional Networks within the Town of Pulaski. o Plan is consistent with RN as described in VTrans. Six-Year Improvement Program (SYIP): • The Plan does include information about VDOT’s Six-Year Improvement Program with a list of projects with the Town listed on page 54. • Plan is consistent with the SYIP. Routes Designated by the CTB: • The comprehensive plan accurately identifies I-81 and Route 11 as being a Corridors of Statewide Significance. • Plan is consistent with Route Designated by the CTB. General Map/Data Notes • Map 3 legend has been rearranged to order functional classes from highest to lowest use: Other Principal Arterial, Minor Arterial, Major Collector, Minor Collector, and adding Local Roads. This plan is consistent with the Commonwealth Transportation Board’s (CTB) statewide transportation plan, the Six Year Improvement Program, and locations of routes approved by the Board. If you have questions or need additional information, please call me at (540) 520-3515. cc: Michael Gray Will Crawford David Clarke Nathan Smythers Summer Bork Response to VDOT Comment Letter 1 1. Traditional neighborhood design (TND) principles are not included in the plan. Revision: Add the following content to page 54 of the comprehensive Plan: The Virginia Code states that growth areas adopt traditional neighborhood design (TND) concepts. The concepts include: (i) pedestrian-friendly road design, (ii) interconnection of new local streets with existing local streets and roads, (iii) connectivity of road and pedestrian networks, (iv) preservation of natural areas, (v) mixed-use neighborhoods, including mixed housing types, with affordable housing to meet projected family income distributions of future residential growth, (vi) reduction of front and side yard building setbacks, and (vii) reduction of subdivision street widths and turning radii at subdivision street intersections. 2. Corridors of Statewide Significance (CoSS) Revision: Add the following content to Page 47: … and Route 11 are identified as a Corridor of Statewide Significance. 3. Corridors of Statewide Significance (CoSS) Needs Revision: Add the following content to Page 54: List of Transportation Projects: 6. VTrans Midterm need: US 11 - Transportation Demand Management (non-limited Access CoSS) 4. Six-Year Improvement Program and a summary of significant projects within the Town limits. Revision: Make the following changes as shown in strikethrough and underline to content on Page 54: List of Transportation Projects: 1. W. MAIN PEDESTRIAN IMPROVEMENTS NORTH – UPC 117933 2. W. MAIN PEDESTRIAN IMPROVEMENTS SOUTH - UPC 117996 3. RANDOLPH AVENUE - PRIMARY EXTENSION -UPC 118171 4. COMMERCE STREET BRIDGE REHABILITATION – UPC 110931 5. BRIDGE REPLACEMENT - YEAR 4 - UPC T27084 6. VTrans Midterm need: US 11 - TRANSPORTATION DEMAND MANAGEMENT (non-limited Access CoSS) 2 7. Collaborate with Pulaski County to make improvements on I-81 exit 94 to increase future development opportunities. 5. Map 3: Consider rearranging the legend to order functional classes from highest to lowest use: Other Principal Arterial, Minor Arterial, Major Collector, Minor Collector, and adding Local Roads. Revision: Please see attached map Ordinance 2024-05 Amendment to the 2023 Town of Pulaski, Virginia Comprehensive Plan WHEREAS, the Town Council of the Town of Pulaski, Virginia, has considered the best interest of the citizens and determined, after a review of the Planning Commission’s recommendation and the requisite of a public hearing, that it is in the best interest of the community and consistent with the public necessity, convenience, general welfare, and good zoning practices, to amend the Town of Pulaski 2023 Comprehensive Plan. These changes are in response to the Virginia Department of Transportation’s review to ensure local/state plan and program consistency as required under §15.2-2223, Chapter 729 of the 2012 Acts of Assembly. VDOT’s reviews of the plans are to ensure that they are consistent with the Commonwealth Transportation Board’s (CTB) statewide transportation plan (VTrans, created in accordance with §33.2-353), the Six-Year Improvement Program (created in accordance with subsection B of §33.2-214), and locations of routes approved by the Board (in accordance with subsection A of §33.2-208). NOW THEREFORE, it be ORDAINED by the Town Council of the Town of Pulaski, Virginia, sitting in regular session this 20th day of February 2024, to amend the 2023 Town of Pulaski Comprehensive Plan, as shown on the attached documents. The ordinance shall be effective immediately upon adoption on this 20th day of February 2024 by the duly recorded roll call vote of the Town Council of the Town of Pulaski, Virginia, as follows: Gregory C. East- James A. Radcliffe- Jeremy L. Clark G. Tyler Clontz- Brooks R. Dawson- Michael P. Reis- THE TOWN OF PULASKI, VIRGINIA ____________________________________ W. Shannon Collins Mayor Attest: _______________________________ Olivia C. Hale Clerk of Council RESOLUTION 2024-13 Resolution Appointing Todd Day to the New River Valley Passenger Rail Authority WHEREAS, the Town Council has determined that it is in the general interest of the residents to the Town of Pulaski to maintain full representation on the various agencies, authorities, and boards of which the town is a member; and, WHEREAS, the New River Valley Passenger Rail Authority needs a representative from the town, NOW, THEREFORE be it RESOLVED, by the Town Council of the Town of Pulaski, Virginia sitting in regular session this 20th day of February 2024 that the following person is appointed to the NRV Passenger Rail Authority for the term indicated below. This resolution is effective upon adoption and is hereby adopted on this 20th day of February 2024 by the recorded vote of the Town Council of Pulaski, Virginia as follows: Gregory C. East- James A. Radcliffe- Jeremy L. Clark- G. Tyler Clontz-Brooks R. Dawson- Michael P. Reis- THE TOWN OF PULASKI, VIRGINIA ________________________________ W. Shannon CollinsMayor Attest _______________________________ Olivia C. Hale Clerk of Council Appointee Entity Start Term Expiration Date of Term Todd Day New River Valley Passenger Rail Authority 02/01/2024 12/31/2024 Town Council Minutes February 8, 2024 1. Mayor called the meeting to order at 6:00 p.m. and asked for a roll call. Gregory C. East- Absent James A. Radcliffe- Aye Mayor Collins- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Absent Brooks R. Dawson- Aye Michael P. Reis- Aye 2. The Mayor asked for a motion to go into Closed Session to discuss the following items: a.VA Code 2.2-3711 (A) 1 (3 items)- Discussion, consideration, or interviews of prospective candidates for employment, assignment, or appointment. i.Agency on Aging Representativeii.Planning Commission Appointmentiii. New River Valley Passenger Rail Authority b. VA Code 2.2-3711 (A) 8 (2 items)- Consultation with Legal Counsel The motion was made by Mr. Clark and seconded by Mr. Reis. Gregory C. East- Absent James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- AbsentBrooks R. Dawson- Aye Michael P. Reis- Aye Mr. East joined Closed Session at 6:04 p.m. 6:22 p.m. Service Awards Presentation 3.Certification of Closed Session- The Mayor asked for a motion to certify that only thefollowing items were discussed in Closed Session: a.VA Code 2.2-3711 (A) 1 (3 items)- Discussion, consideration, or interviews ofprospective candidates for employment, assignment, or appointment. i.Agency on Aging Representative ii.Planning Commission Appointment iii. New River Valley Passenger Rail Authority b. VA Code 2.2-3711 (A) 8 (2 items)- Consultation with Legal Counsel The motion was made by Mr. Clark and seconded by Mr. Dawson. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Absent Brooks R. Dawson- Aye Michael P. Reis- Aye 4. The Town Council recognized the following employees for their years of service to the Town of Pulaski Lt. Rick Riddle, twenty years with the Pulaski Police DepartmentCapt. Robbie Kiser, twenty years with the Pulaski Fire Department Capt. Sarah Grim, fifteen years with the Pulaski Police Department Justin Riggins, fifteen years with the Public Works DepartmentAngela Trail, fifteen years with the Finance DepartmentLt. Joshua Day, ten years with the Pulaski Police DepartmentDavid Peyton, ten years with the Water Filtration Plant David Smith, ten years with the Public Works Department Sgt. Dustin Jones, five years with the Pulaski Police DepartmentWilliam Taylor, five years with the Public Works DepartmentDarlene Burcham, Town Manager 5. Resolution 2024-05 Resolution Honoring Town Manager, Darlene Burcham Upon Her Retirement from the Town of Pulaski. The Mayor read the resolution. The motion was made by Mr. East and seconded by Mr. Clark to adopt Resolution 2024- 05. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Absent Brooks R. Dawson- Aye Michael P. Reis- Aye The Mayor presented Ms. Burcham with the resolution and a watch. The Mayor thanked the employees for their years of service. Mr. Radcliffe thanked Ms. Burcham for her time and stated he was proud of the work she has completed at the Town. 7:00 p.m. Open Session 6. Mr. Clark lead the audience in the Pledge of Allegiance. 7. Mr. East gave the invocation. 8. Guests and Visitors- The Mayor welcomed all in attendance and viewing online. 9. Modification to Public Session- The motion was made by Mr. Reis and seconded by Mr. Dawson to add Resolution 2024-11 Appointing Members to the New River Valley Agency on Aging Board of Directors and Resolution 2024-12 Appointing Rachel Nelson to the Town of Pulaski, Virginia Planning Commission to the agenda after Resolution 2024-10. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Absent Brooks R. Dawson- Aye Michael P. Reis- Aye 10. Presentations a. Native Tree Grant Project- Nate Repass Nate Repass, Outdoors Facility Coordinator, presented the New River Conservancy at the Call of Friends of Peak Creek have applied and secured funding for planting native trees in the southside of the Town. Potential areas to receive the plants would be the Train Station, Dora Highway, Valley Park, Heritage Park, Cool Springs, the Bike Park and sides of roadways coming into Town. Mr. Repass also stated the grant would cover removing non-native trees and replacing them and an additional grant has been approved for repairing and restoration and not urban forestry for visual appeal for the areas of Sprouls Run, Calfee Community and Cultural Center, and T.G. Howard as they are along the creek coming into Town. b. Asset Management & Work Order Software- Austin Painter Austin Painter, Project Manager presented the new software starting to be implemented into the Engineering Department and Public Works Department which manages inventory, request work orders, provides preventive maintenance, provides GIS integration, and reports progress and analytics. Mr. Painter reported that phase one of software, has been fully implanted at sewer pump stations 4a, 4b, Critzer, and the water pump stations. He stated phase one includes daily notifications of preventative maintenance, and digital work orders, which gives the Engineering Department live updates of the functions at each station. Phase two of the software includes in depth asset management which would include the condition of the assets listed. 11. Resolution 2024-06 Appropriating Funds from VDOT Street & Highway Reimbursement to the General Fund Darlene Burcham reported the resolution is an appropriation of the additional funds received in the two quarters from VDOT. The motion was made by Mr. Dawson and seconded by Mr. Reis to adopt Resolution 2024-06. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Absent Brooks R. Dawson- Aye Michael P. Reis- Aye 12. Resolution 2024-07 Amending the Pay and Classification Plan Darlene Burcham reported the General Superintendent of the Public Works Department needed to be regraded from a 19 to a grade 20. The motion was made by Mr. East and seconded by Mr. Clark to adopt Resolution 2024-07. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- AbsentBrooks R. Dawson- Aye Michael P. Reis- Aye 13. Resolution 2024-08 Appropriating Funds to the Town of Pulaski Economic Development Authority Darlene Burcham reported the remaining funds from the Fund Balance need to beappropriated to the Economic Development Authority. The motion was made by Mr. Reis and seconded by Mr. East to adopt Resolution 2024-08. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Absent Brooks R. Dawson- Aye Michael P. Reis-Aye 14. Resolution 2024-09 Amending the Appointments to the Economic DevelopmentAuthority for the Town of Pulaski, Virginia Darlene Burcham reported the resolution amends the term dates for three members to theEDA to comply with the state code of the members having staggering terms. The motion was made by Mr. Clark and seconded by Mr. Dawson to adopt Resolution 2024-09. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- AbsentBrooks R. Dawson- Aye Michael P. Reis- Aye 15. Resolution 2024-10 Opening a Bank Account with the National Bank of Blacksburg forthe Economic Development Authority for the Town of Pulaski, Virginia Darlene Burcham reported the bank requires a resolution to open an account in the name of the Economic Development Authority. The motion was made by Mr. East and seconded by Mr. Radcliffe to adopt Resolution 2024-10. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Absent Brooks R. Dawson- Aye Michael P. Reis- Aye 16. Resolution 2024-11 Appointing Members to the New River Valley Agency on AgingBoard of Directors. The motion was made by Mr. Reis and seconded by Mr. Dawson to adopt Resolution2024-11. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Absent Brooks R. Dawson- Aye Michael P. Reis- Aye 17. Resolution 2024-12 Appointing Rachel Nelson to the Town of Pulaski, Virginia PlanningCommission. The motion was made by Mr. Clark and seconded by Mr. Dawson to adopt Resolution2024-12. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Absent Brooks R. Dawson- Aye Michael P. Reis- Aye 18.Public Comment Period- No speakers were present. 19. Consent Agenda a.Consideration of January 16, 2024 Town Council Meeting Minutes The motion was made by Mr. Dawson and seconded by Mr. Clark to approve the minutes. Gregory C. East- Aye James A. Radcliffe- Aye Jeremy L. Clark- Aye G. Tyler Clontz- AbsentBrooks R. Dawson- Aye Michael P. Reis- Aye 20. Council Comments All members of Council thanked Ms. Burcham for her time as Town Manager. Mr. East welcomed Mr. Day and stated he was excited to have him as the Town Manager and looks forward to great things moving forward. Mr. Clark thanked all the staff who were recognized at the Service Awards Presentation for their service to the Town. Mr. Radcliffe welcomed Mr. Day to the Town and looked forward to the future. Mr. Reis reported there is a grate on Third Street and on Jefferson Ave that looks like they need repaired. He also thanked the staff for their work. Mayor Collins thanked Mr. Day for coming to the Town. 21.Manager’s Report Mr. Day stated he was amazed with how stable the finances of the Town are and that the projects that are on the table have been budgeted and planned for. He thanked Ms. Burcham for her work. Mr. Day stated he has spent the first week touring the differentdepartments of the town, meeting staff, and that he was anxious to continue working onthe various projects throughout the Town. 22. Reminder of Future Council Meeting a.February 20, 2024, Closed Session 5:00 p.m.; Open Session 7:00 p.m. 23. With no further business, the Mayor adjourned the meeting at 7:46p.m.