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HomeMy WebLinkAbout08-20-241 1 Town Council Meeting Minutes Tuesday, August 20, 2024 1. The Mayor called the meeting to order at 6:00 p.m. and asked for a roll call. Gregory C. East- Absent Jeremy L. Clark- Aye Brooks R. Dawson- Aye James A. Radcliffe- Aye G. Tyler Clontz- Aye Michael P. Reis- Absent Councilman Reis joined the meeting at 6:01 p.m. Mayor Collins- Aye 2. The Mayor asked for a motion to go into Closed Session to discuss the following items: a. VA Code 2.2-3711 (A) 1 (2 items) Personnel Matters i. Fire Department ii. Economic Development Authority b. VA Code 2.2-3711 (A) 3 (1 item) Acquisition/Disposition of Real Property i. Hogans Dam The motion was made by Councilman Clark and seconded by Councilman Dawson. Gregory C. East- Absent James A. Radcliffe- Aye Mayor Collins- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Aye Brooks R. Dawson- Aye Michael P. Reis- Abstained The following councilmembers and staff entered into Closed Session: Councilman Clark, Councilman Dawson, Councilman Radcliffe, Councilman Clontz, Councilman Reis, Mayor Collins, Town Manager, Todd Day, Town Attorney, Scot Farthing and Clerk of Council, Ms. Hale. Mr. East joined Closed Session at 6:04 p.m. Open Session 7:08 p.m. 3. Certification of Closed Session- The Mayor asked for a motion that only the following items were discussed in Closed Session: a. VA Code 2.2-3711 (A) 1 (2 items) Personnel Matters L Fire Department ii. Economic Development Authority b. VA Code 2.2-3711 (A) 3 (1 item) Acquisition/Disposition of Real Property L Hogans Dam The motion was made by Councilman Clark and seconded by Councilman Dawson. Page 1 of 51 August 20, 2024 1 1 1 Gregory C. East- Aye Jeremy L. Clark- Aye Brooks R. Dawson- Aye James A. Radcliffe- Aye G. Tyler Clontz- Aye Michael P. Reis- Aye 4. Councilman Clontz lead the audience in the Pledge of Allegiance. 5. Councilman East gave the invocation. 6. The Mayor welcomed all in attendance and viewing online. 7. Modification to Public Session Mayor Collins- Aye The motion was made by Councilman Dawson and seconded by Councilman Clark to add Resolution 2024-40 to the agenda before the Public Comment section. Gregory C. East- Aye James A. Radcliffe- Aye Mayor Collins- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Aye Brooks R. Dawson- Aye Michael P. Reis- Aye 8. Presentations a. Filter Plant- Stevie Steele (CHA) Mr. Steele presented to Council work that has been completed at the filter treatment plant the past three years and the future plans that need to be done to continue operating the plant. Mr. Steele stated a consent order from the Virginia Department of Health issued in August 2021 requires upgrades to both the water distribution and water filtration plant. Mr. Steele gave a brief history starting in 2018 when DBP violations to the Brookmont started, continued through 2024 to when replacement water tanks at Veterans Hill will be completed and projected to 2026 to when new tanks will be online. Mr. Steele addressed Council with plans for improvement for the water filtration plant to include rehabilitation or new construction of the sediment basins, repair filter channels, address chemical facility needs, and replacing the existing generator along with various amounts of equipment. Mr. Steele reported projects for the capital improvement plan, the major one being the replacement of the main raw water transmission line. He stated the raw water system and capital improvement projects are estimated to be over 8.6 million dollars and the water filtration plant and capital projects are estimated at 16.2 million and the Town will be applying for grants and additional funding to cover costs. Page 2 of 51 August 20, 2024 Manager Day stated Pulaski is in a critical level with the deterioration of the lines and the filter plant structure and these replacements are not an option they are needs for immediate attention. Councilman Reis asked what the timeframe was for rehabilitation to the lines and the plant. Mr. Steele stated a three to four-year time period if the timeline stays on course. Councilman Dawson asked if the funding would be phased out or if the Town would go after the total 25 million. Manager Day stated he plans to go after the complete 25 million. b. Lead Service Line Austin Painter, Engineering Project Manager reported a survey has been sent out in water bills to residents to completed to locate possible lead service lines that are in Town. c. Streetscapes Update Mr. Painter stated the streetscape rehabilitation project is for sidewalks, curbs, and gutters as well as installing bio beds, new lighting, and new trees on Main Street. Mr. Painter stated bids are out for construction and after reviewed a November start date is substantial in May and final in June. Since this project focus' more on the sidewalk construction, the Town is requiring from the contractors that 28 parking spaces be available as well as access to all residencies and commercial buildings. 9. Resolution 2024-38 Appointing Jeremy Clark to the Town of Pulaski, Virginia Planning Commission The motion was made by Councilman East and seconded by Councilman Reis to adopt Resolution 2024-38. Gregory C. East- Aye James A. Radcliffe- Aye Mayor Collins- Aye Jeremy L. Clark- Abstained G. Tyler Clontz- Aye Brooks R. Dawson- Aye Michael P. Reis- Aye 10. Resolution 2024-39 Appointing Samuel J. Shumate, Town of Pulaski Chief of Police to the New River Valley Alcohol Safety Action Program The motion was made by Councilman Clark and seconded by Councilman Clontz to adopt Resolution 2024-39. Page 3 of 51 August 20, 2024 Gregory C. East- Aye James A. Radcliffe- Aye Mayor Collins- Aye Jeremy L. Clark- Aye G. Tyler Clontz- Aye Brooks R. Dawson- Aye Michael P. Reis- Aye 11. Filter Plant Funding Manager Day stated he would respectfully request for funding perception, a unanimous vote to proceed further with seeking funding for the water filtration project. He stated this is not obligating the Town to any debt service, not obligating the Town to a project and any bonds that the Town has to take out in the future will be revenue. The motion was made by Councilman Reis and seconded by Councilman Dawson to authorize Stevie Steele and CHA to proceed forward with seeking funds, grant funds to assist in the future water plant project. Gregory C. East- Aye Jeremy L. Clark- Aye Brooks R. Dawson- Aye James A. Radcliffe- Aye G. Tyler Clontz- Aye Michael P. Reis- Aye Mayor Collins- Aye 12. Resolution 2024-40 Appointing Shannon H. Ainsley to the Home Consortium and the Regional Housing Trust Fund The motion was made by Councilman Reis and seconded by Councilman Radcliffe to adopt Resolution 2024-40. Gregory C. East- Aye Jeremy L. Clark- Aye Brooks R. Dawson- Aye James A. Radcliffe- Aye G. Tyler Clontz- Aye Michael P. Reis- Aye 13. Public Comment Period- No speakers were present. 14. Consent Agenda Mayor Collins- Aye a. Consideration of August 6, 2024 Town Council Meeting Minutes The motion was made by Councilman Dawson and seconded by Councilman Clark to adopt the minutes. Gregory C. East- Aye James A. Radcliffe- Aye Mayor Collins- Aye Jeremy L. Clark- Aye G Tyler Clontz- Aye Brooks R. Dawson- Aye Michael P. Reis- Abstained 15. Council Comments 1 Page 4 of 51 August 20, 2024 Councilman Radcliffe thanked the Town Staff for all their hard work and continued projects. Councilman Reis also thanked Town Staff and stated although it'll be unpleasant, the water filter plant rehabilitation project is necessary and he looks forward to seeing the results. Mayor Collins stated there was a good crowd at the Cruise -In and it's nice seeing the Town have new events for people to enjoy. He also thanked Town Staff for their work in these events. 16. Manager's Report Manager Day had no new updates. 17. Reminder of Future Council Meeting a. September 3, 2024 Closed Session 6:00 p.m., Open Session 7:00 p.m. 18. With no further business, the Mayor adjourned the meeting at 7:58 p.m. A TEST P- - 0 J�w iaC. ale Clerk of Council i� TOWN of PULASKI, VIRGINA W. Shannon Collins Mayor Page 5 of 5/ August 20, 2024