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HomeMy WebLinkAbout02-23-05Minutes of the special Council meeting held February 23, 2005 at 5:30 p.m. in the Council Chambers of the Municipal Building. There were present: Charles L. Wade, Mayor Council: Jeffrey S. Worrell, Dan Talbert, Jr. Bettye H. Steger, Lane R. Penn, John T. Bolen, Joel S. Burchett Staff: John Hawley, Town Manager Randolph D. Eley, Jr., Town Attorney Patricia Cruise, Clerk of Council Bill Pedigo, Town Engineer John White, Economic Development Director Sherry Boyd, Finance Director Terry Nester, Assistant Town Engineer Gary Roche, Police Chief Others: Trevor Kimzey Bill Warden Jennifer White Deborah Pedigo Rick Lawrence Jack Martin, Press Mayor Wade called the meeting to order at 5:30 p.m. Councilman Bolen led the Pledge of Allegiance and Councilman Worrell gave the Invocation. Following roll call, Mayor Wade advised that Council needed to add a Closed Session to the agenda. Councilman Talbert moved to add a Closed Session under Va. Code 2.2-3711 (A-5) Discussion concerning the expansion of an existing industry where no previous announcement has been made in expanding its facilities in the community, seconded by Councilwoman Steger and carried on the following recorded vote: Jeffrey S. Worrell - Aye Lane R. Penn - Aye Dan Talbert, Jr. - Aye John T. Bolen - Aye Bettye H. Steger - Aye Joel B. Burchett, Jr. - Aye Councilwoman Steger then moved to enter into Closed Session under the above provision, seconded by Councilman Talbert and carried on the following recorded vote: Jeffrey S. Worrell - Aye Lane R. Penn - Aye Dan Talbert, Jr. - Aye John T. Bolen - Aye Bettye H. Steger - Aye Joel B. Burchett, Jr. - Aye Upon returning from the Closed Session, Councilwoman Steger moved to adopt the Certification Resolution, seconded by Councilman Talbert and carried on the following recorded vote: Jeffrey S. Worrell - Aye Lane R. Penn - Aye Dan Talbert, Jr. - Aye John T. Bolen - Aye Bettye H. Steger - Aye Joel B. Burchett, Jr. - Aye Mayor Wade welcomed Rick Lawrence, a representative of James Hardie. He commended Rick Lawrence; Dr. John White, Town Economic Development Director; and Bill Pedigo, Town Engineer for their diligent work regarding bringing James Hardie to Pulaski. Mr. Hawley reviewed the bids for the Business Park Site Pad Preparation. Three bids were received with ranges from $6,664,450 from H. T. Bowling, Inc. to $8,827,200 from English Construction. He advised that there were some issues to deal with before the contract was awarded. He moved on to the revision to Ground Vibrations, Inc. and Gregory agreement. He advised that the Town needed to exchange some of the property that the Town conveyed to Ground Vibrations and Gregory, back to the Town for a right of way to build the road into James Hardie Products. He asked to enter into Closed Session. Councilwoman Steger moved to enter into Closed Session under Va. Code 2.2-3711 (A-3), discussion or consideration of the acquisition or disposition of publicly held real property where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy for the Town. The motion was seconded by Councilman Talbert and carried on the following recorded vote: Jeffrey S. Worrell - Aye Lane R. Penn - Aye Dan Talbert, Jr. - Aye John T. Bolen - Aye Bettye H. Steger - Aye Joel B. Burchett, Jr. - Aye At 6:15 p.m., Council returned from the Closed Session and adopted the Certification Resolution on motion by Councilman Talbert, seconded by Councilman Penn and carried on the following recorded vote: Jeffrey S. Worrell - Aye Lane R. Penn - Aye Dan Talbert, Jr. - Aye John T. Bolen - Aye Bettye H. Steger - Aye Joel B. Burchett, Jr. - Aye Councilwoman Steger moved to adopt Ordinance 2005-09, authorizing development of amended agreement to agreement adopted by Ordinance 2004-25 and a deed authorized by Ordinance 2004-26, seconded by Councilman Worrell. The motion carried on the following recorded vote: Jeffrey S. Worrell - Aye Lane R. Penn - Aye Dan Talbert, Jr. - Aye John T. Bolen - Aye Bettye H. Steger - Aye Joel B. Burchett, Jr. - Aye The Mayor moved on to item 8, authorization to proceed with VML/VACO bond pool for financing grading. Mr. Hawley advised that in conjunction with the grading project for James Hardie, staff needed to find financing for approximately five million dollars through VML/VACO or through local lenders. Councilman Worrell moved to direct staff to proceed with the VML/VACO bond pool for financing of the grading for James Hardie, seconded by Councilman Penn and carried on the following recorded vote: Jeffrey S. Worrell - Aye Lane R. Penn - Aye Dan Talbert, Jr. - Aye John T. Bolen - Aye Bettye H. Steger - Aye Joel B. Burchett, Jr. - Aye Mayor Wade moved on to award of contract to low bidder for grading bid. Mr. Hawley advised that the lowest bid for the grading project had been $6,664,450. After negotiations, the contract price was $5,942,450.00 to grade 51.8 acres at the Pulaski Business Park. The staff recommendation was to accept the bid with attachment A. Councilman Worrell inquired if the Resolution were adopted, when would the grading work begin? Mr. Hawley responded the work would begin Wednesday, March 2 or as soon as the contractor submitted his bonds and paperwork. Councilman Bolen inquired whether the contract price included removal of rock? Mr. Hawley answered that these are unit prices with an estimate of the amount of rock. When the work actually begins, the amount could be less or more than the estimate. He added that core drilling has been done at the site to try to arrive at a good estimate. Additionally, he stated that staff from Anderson and Associates, Schnabel Engineering and from the Town would be on site with the contractor working to eliminate any concerns. In summary, he advised that as with any unit price bid, the quantities could go up or down on the project. Councilman Bolen inquired about the time schedule? Mr. Hawley advised that the time schedule is one hundred days, beginning on March 2, 2005. Councilman Bolen asked what the penalty was if it was extended because of rock or something? Mr. Hawley and Trevor Kimzey answered that the penalty to the contractor was two hundred dollars a day. Mr. Hawley advised that the contractor is very aware of the time deadline. Mayor Wade added that the contractor has agreed that assuming weather permits, he will work all day seven days a week if necessary, to try to complete the work in one hundred days. Mr. Hawley added that if you count March 2 as the first day, the completion day would be June 11. However, the intent is to do a partial turn over in fifty days. Councilman Bolen asked if there was any work included in this other than grading? Mr. Hawley answered no. The contract is just for the grading of the site to the elevation it was determined by the railroad siding. There being no further questions, Councilman Talbert moved to adopt Resolution 2005-10, acceptance of low responsible bid as negotiated pursuant to Resolution 2005-07. The motion was seconded by Councilman Penn and carried on the following recorded vote: Jeffrey S. Worrell - Aye Lane R. Penn - Aye Dan Talbert, Jr. - Aye John T. Bolen - Aye Bettye H. Steger - Aye Joel B. Burchett, Jr. - Aye Councilwoman Steger moved to adjourn, seconded by Councilman Talbert and carried on voice vote.