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HomeMy WebLinkAbout01-17-898472 January 17, 1989 Minutes of the regular Council Meeting of the Pulaski Town Council held January 17, 1989, at 7:00 p.m. in the Council Chambers in the Municipal Building. There were present: Mayor Gary C. Hancock, presiding Council Members: James M. Neblett, Alma H. Holston, Mary Lou Copenhaver, James R. Neighbors, W.H. Schrader, Jr., J. R. Schrader, Jr., Ira S. Crawford Also Present: Frank Terwilliger, Town Attorney Daniel E. McKeever Anne Burgess, Asst. Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey, Rick Linquist, of the news media J. B. Warner Claud Kirkland Andy McCready Joe Weddle Doug Phelps Cecil Breedlove 10 area citizens Betsey Thomas The invocation was given by Councilman J. R. Schrader. PUBLIC HEAR. SCH. On motion made by Councilman Neblett, seconded by Councilperson Holston, and carried, the minutes of the regular meeting of January 3, 1989, were approved as recorded. ~J Mr. J. B. Warner addressed Council requesting time frame on project for Route 11 water line as he was concerned regarding the water pressure on Oakhurst Avenue and hoped the completion of this project would increase their pressure. Mr. McKeever advised that project was included in the bond issue. Dewberry and Davis are conducting a study of water system in the area and specifically where a new tank should be located. A report is to be given to us by Dewberry and Davis within the next 60 days. It is hoped that we can complete the project within the next 12 months. Councilman W. H. Schrader advised that the Planning Commission had met prior to the Council meeting and had recommended, and he so moved, that a joint public hearing on the Corker conditional zoning request be held at the Pulaski Middle School at 7:00 p.m. on February 28, 1989. Motion seconded by Councilperson Copenhaver and carried. Mr. Doug Phelps, Project Manager for Pulaski Main Street, Inc., brought Council up to date on activities that have occurred on Main Street during the past year. Mayor Hancock extended Council's appreciation to Mr. Phelps on the job that he has done. Mr. Phelps gave the proposed coming events for spring and summer and January 17, 1989 8473 requested approval to sell as commemoratives the trees in the central block of Main Street. Councilman Neblett made a motion to approve the TREES selling of these 12 trees, seconded by Councilman Neighbors and carried. Mr. Breedlove, Bainbridge Subdivision, questioned street light installation and street paving schedule for the newly annexed area. It was reported that the streets are rerated annually by the Department of Transportation. A schedule had been distributed covering the 1989 street paving. There is room for any additional streets that Council would deem needing repaving, We do not have cost from APCo covering the NE side of town because they will have to run new lines and install new poles. Chairman Crawford advised the Finance Committee had met and discussed these lighting projects and due to the lack of information, we are unable to take any action as yet. We are trying to put street lights in all of the annexed area or upgrade present street lights. In this same area, on Bob White Blvd., it is felt there should be a no passing zone and also reduced speed limit. A report to Council will be submitted As there were no further comments from the public, Mayor Hancock called for Council committee reports. UTILITIES COMMITTEE Chairman Neblett reported that Bland Correctional Farm had contacted us regarding the Town providing them with water in case of an emergency. WATER They would come and get water in tanks. Chairman Neblett moved that we provide them with a letter stating that we would provide water in case of an emergency if we had it available. Motion was seconded by Councilman J. R. Schrader and carried. ORDINANCE COMMITTEE Chairman W. H. Schrader reported that the Virginia Municipal League TAX is asking if the Town is interested in an Ordinance that would require the local retailers report sales tax information to the Town. Committee felt this survey should be returned advising that towns should be mandated to collect sales tax information from retailers so that information will be available on a statewide basis. The Ordinance Committee has been reviewing a ordinance on free parking places and overtime parking, and so moved a public hearing be held to gather citizen input on this ordinance on March 21, 1989, at 7:00 p.m. Motion seconded by Councilperson Holston and carried. Chairman Schrader advised we had recently adopted a water and sewer ordinance, and we had an ordinance amending our fee schedule, and so moved that reading of the ordinance be waived, seconded by Councilman Neighbors and carried.Chairman Schrader moved that Ordinance be adopted, seconded by Councilman Neighbors and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Absent Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye J. R. Schrader, Jr. - Aye James R. Neighbors - Aye Ira S. Crawford - Aye WATER/ SEWER ORDINANCE ~ 8474 January 17, 1989 ORDINANCE AMENDING THE WATER/SEWER FEE SCHEDULE BE IT ORDAINED by the Town Council of the Town of Pulaski, Virginia, that the water and sewer fee schedule be amended to clarify the fees charged for service calls at times other than the normal working hours. There will be a fee of 515.00 per requested trip. This surcharge will be in addition to any applicable connection or installation fees. THIS ORDINANCE is effective upon adoption and is adopted this 17th day of January, 1989. Chairman Schrader advised that when committee reworked the water and sewer ordinance, we changed our multiunit building computation by accident and so moved that reading of the ordinance amending the rate computation be waived, seconded by Councilperson Copenhaver and carried. Chairman Schrader so moved that ordinance be adopted, seconded by Councilman Neblett and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Absent Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye J. R. Schrader, Jr. - Aye James R. Neighbors - Aye Ira S. Crawford - Aye I WATER/SEWER ORDINANCE AMENDING THE WATER AND SEWER ORDINANCE RATE COMPUTATION FOR MULTI-UNIT BUILDINGS BE IT ORDAINED by the Town Council that Section 17-30 of the Water and Sew Optional rates for multifamily dwelling commercial buildings is hereby repealed Town Code, in the form attached hereto, renumbered as Section 17-30. of the Town of Pulaski, Virginia, er Ordinance dealing with the units, mobile home parks and and former Section 29-15 of the be and hereby is, re-enacted and This Ordinance is effective upon adoption and is adopted this 17th day of January, 1989. PUBLIC & PERSONNEL RELATIONS NOMINATING COMMITTEE APPOINTMENTS Chairman Neighbors made a motion to re-appoint Eugene Coltrane to the Pulaski Re-Development and Housing Authority for a four year term, and further moved to reappoint Eloise Macgill to the Beautification Committee and to appoint James L. Webb and Beverly Hudson to the Beautification Committee for three year terms. Motion seconded by Councilman W. H. Schrader and carried. PUBLIC OPERATIONS COMMITTEE Chairman Graham absent. FINANCE COMMITTEE POLICE DEPT. Chairman Crawford advised that the Town had had an anti-drug agent working on the Town's payroll in department 103-0079, Peppers Ferry Regional Account for secrecy purposes. Chairman Crawford so moved to transfer $9,091.31 from the Sewer Fund Peppers Ferry to the General Fund January 17, 1989 8475 Anti-Drug Grant, personnel costs, seconded by Councilman Neblett and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Absent Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye J. R. Schrader, Jr. - Aye James R. Neighbors - Aye Ira S Crawford - Aye PEPPERS Ferry Chairman Crawford advised that we had experienced vibration problems at 4A pump station and pump 103 has now been pulled from shaft and is now running good. The other two pumps will now be pulled and rebalanced. Upon completion, a vibration test will be done. We have one extra pump. DEPT. OF TRANS. Chairman Crawford stated we were in receipt of a bill from the state for engineering work done at the Pinnacle St. railroad crossing and Commerce Street Bridge. The Town is responsible for 50 of this cost, and he so moved that $751.97 be appropriated to account No. 1225-7039 from General Fund unappropriated surplus and be approved for expenditure. Motion seconded by Councilman W. H. Schrader and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Absent Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye J. R. Schrader, Jr. - Aye James R. Neighbors - Aye Ira S. Crawford - Aye NRVPLAN Chairman Crawford advised the Town is a member of the New River Valley Planning District Commission and they have set a new assessment for the year from 42 cents to 44 cents per capita. This will mean an additional $191.40/year. Chairman Crawford moved that Council approve this increase, seconded'by Councilman Neblett and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Absent Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye J. R. Schrader, Jr. - Aye James R. Neighbors - Aye Ira S. Crawford - Aye Chairman Crawford advised that the committee had discussed the E-911 C&P telephone system and the fact that the County and Dublin were not ready to come onto the system, however, as the Town is prepared with their data,. so moved that the Town proceed with installing E-911. Motion seconded by Councilman Neblett and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Absent Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye J. R. Schrader, Jr. - Aye James R. Neighbors - Aye Ira S. Crawford - Aye SANITATION Chairman Crawford advised that in the spring Eastern Utilities was authorized to begin Phase II, rainfall simulation, dye testing and closed circuitT.V. monitoring of 37,000 ft. of our line for a cost of $78,580. The actual cost was only $30,000 which left $48,000 that we could use in other areas in correcting our I & I abatement. Report prepared by Eastern Utilities has identified 144 manholes that need differing types of repairs and staff is proposing that the scope of this work in the contract be changed to chemically seal and clean these 144 manholes, patch 25 manholes and remove roots and chemically seal the rest of the manholes for the remaining portion of contract. The Finance Committee recommended and 847:0 January 17, 1989 Chairman Crawford so moved, to add $2,000 to the $48,000, to go up to a maximum of $50,000 and authorize Eastern Utilities to go ahead and repair all the manholes. Motion seconded by Councilman Neblett and carried on the following recorded vote: James M. Neblett - Aye Andrew L. Graham - Absent Alma H. Holston - Aye W. H. Schrader, Jr. - Aye Mary Lou Copenhaver - Aye J. R. Schrader, Jr. - Aye James R. Neighbors - Aye Ira S. Crawford - Aye ~ TRAFFIC Chairman Crawford stated the Corker Group had submitted a traffic study that was prepared by Miller McCoy, Inc., consulting engineers, for the proposed shopping center. Committee felt study should be sent to Kellerco, professional traffic engineers, for their opinion, for a fee of $500. Chairman Crawford moved that $500 be appropriated to account 1201- 5804 from General Fund unappropriated surplus and be approved for expenditures, seconded by Councilman Neblett and carried on the following recorded vote: James M. Neblett - Aye Alma H. Holston - Aye Mary Lou Copenhaver - Aye James R. Neighbors - Aye Andrew L. Graham - Absent W. H. Schrader, Jr. - Aye J. R. Schrader, Jr. - Aye Ira S. Crawford - Aye Chairman Crawford advised that on the bond fund, to date we have earned $273,000 in interest and have spent approximately 1.1 million. MAYOR'A REPORT CEMETERY Mayor Hancock advised that the Cemetery Trustees had met, followed b a joint meeting of the Trustees and Council. The Cemetery Trust now totals $187,800. The Trustees recommended that $27,000 worth of ml improvements be made with them paying one-half the total sum up to a sum of $13,500 and would ask that the Council pay the remaining one-half balance from Town funds. The Trustees further recommended that no further monies be withdrawn from the Trust Fund at this time for routine maintenance cost and that the Trust Fund be permitted to grow and hopefully become self-sustaining. Mayor Hancock suggested that if the Town can afford to do the routine maintenance now, for us to do this, and once the cemeteries are improved, we could possibly consider increasing the cost of space and selling more spaces. Councilman Neblett made a motion that this be referred to the Finance Committee, seconded by Councilman W. H. Schrader, and carried. TOWN ATTORNEY'S REPORT Mr. Terwilliger had no report. TOWN MANAGER'S REPORT Mr. McKeever distributed a proposed letter to be forwarded to property owners in the residential historic district outlining some of the provisions of the historic zoning ordinance and advising of the date and time of the public hearing. Mr. McKeever distributed a memorandum concerning health insurance that had been forwarded to Town employees. Due to the increased cost, January 17, 1989 8477 several employees .have .cancelled their Town coverage and are .seeking outside coverage INS,and Mr. McKeever's memorandum outlines some of the pitfalls in .seeking outside coverage. Councilman Neblett made a motion that Council allow staff to enter into cooperative negotiations and start the process of .securing .better insurance for employees, seconded by Councilperson Holston and .carried. Mr. McKeever distributed the 1989 street .paving schedule and advised that the streets are re-rated annually. A proposal will probably .be brought back to Council in the. very near future adding some eligible streets in the annexed area. At 8:06 p.m. Councilman Neblett made a motion that Council adjourn, .seconded by Councilman .Neighbors and .carried. APPRO ED: v Mayor ATTEST: Clerk of Council 1