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HomeMy WebLinkAbout12-20-83~~~~ December 20, 1983 Minutes of the Regular Meeting of the Pulaski Town Council held December 20, 1983, at 7:OO p.m. in the Council Chambers of the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding Councilmembers: John A. Johnston, Pauline G. Mitchell, James M Neblett, C. E. Boyd, Jr., Andrew L. Graham, Jr. Ira S. Crawford, Alma H. Holston, Glen K. Aust Also present: Garnett Moore, Town Attorney D. E. McKeever, Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and Eric Randall of the news media H. W. Huff Joe Shumate Robert Boysaw 3 area citizens The invocation was given by Councilman Boyd. The minutes of the Regular Meeting of December 6, 1983, were approved after correction. The Flood Insurance Program was discussed at length by Council, and Mr. H. W. Huff and Mr. Joe Shumate again expressed opposition to this program and their reasoning. Councilman Boyd moved that the Town of Pulaski join the Federal Flood Insurance Program as specified by a restudy several months ago, with Garnett Moore drawing up the proper Ordinance, seconded by Councilman Graham. Mr. Moore advised he hoped to draw up a draft Ordinance with it going to DRAFT- Philadelphia for approval, and if they agree with it, the Ordinance Committee FLOOD PL. will have to review also. Actual Ordinance will be voted on later. ORDINANCE Motion carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - No Ira S. Crawford - Abstain James M. Neblett - Aye Alma H. Holston - No C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Mr. Crawford abstained as he is a member of Management of Pulaski Furniture Corp. PUBLIC Mayor Ratcliffe advised as published this was the time and place to have HEARING a public hearing on mobile home application from J. A. Blevens, Trustee, for the MOBILE HOME Original Church of God to place a mobile home at 1045 Crescent Street, also known APPLICA. as Lot 12 of T. W. Kersey Subdivision. Mr. McKeever advised the lot has approximately 4,300 sq. ft. and is located in a R-2 Resential Zone. Although the Zoning Ordinance requires the lot to have 10,000 sq. ft. for mobile homes or single family dwellings, it has been determined that the lot was subdivided prior to the adoption of the Zoning Ordinance and, therefore, could be considered "grandfathered". Town water and sewer are available and an old house will be torn down for placement of the trailer. A demolition permit and a building permit will be obtained simultaneously. Only one objection to the placement of this trailer was received. Councilman Graham made a motion that mobile home application from Ori- ginal Church of God and Local Trustees to place a mobile home at 1045 Crescent Street be approved, seconded by Councilperson Holston and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell -Aye Ira S. Crawford - Aye James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye 1 December 20, 1983 ~~~~ Mr. Robert Boysaw addressed Council with his concern about the Johnson Street Bridge, stating quite a few families would be cut off on Mt. Olivet if the Johnson Street Bridge was taken out and the water flowed over the Main Street Bridge. The Johnson Street Bridge is higher than the Main Street Bridge. The Engineering Department had previously advised Mr. Boysaw to write a letter JOHNSON to the State and the State would most probably come back and check it out. ST. BRG. Mr. McKeever advised that when bids go out for consulting engineers they will PENDING PROD. consider floods anyway when resurfacing the bridges. Councilman Neblett moved this item be put on pending projects, seconded by Councilman Boyd and Carried. Councilman Boyd moved that Town Employees be allowed December 23, 1983, off OFFICE in addition to Monday, December 26, 1983, for Christmas holiday, and those employees CLOSED that have to work, Mr. McKeever to work out same equal time or pay, seconded by Councilman Neblett, and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell -Aye Ira S. Crawford - Aye James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye As there were no further comments from the public, Mayor Ratcliffe called for Council Committee Reports. UTILITY COMMITTEE WATER REQUEST Chairman Johnston advised the Utility Committee had met, discussing several BROOK- topics. On the request of residents of Brookmont Road (Pond Lick Hollow Section) MONT RD.the County has offered to put in some lines to serve ten families in this area and they have requested to buy the water from the Town. If a 6" meter is installed, it will be a considerable expense to the people in the area. The Utility Committee felt the system should be metered in some way and recommended to Town Manager that he investigate a system whereby a 2" meter could measure the amount of actual use, and a 2" meter installed to allow for greater usage if there was a fire emergency. Mr. McKeever is to advise Council of findings after review with Engineering Depart- ment and Public Works Department. Chairman Johnston stated we are still evaluating and trying to analyze data that has been received from studies being made in the area of sewer coming from the High School and White Motor Co. in order to be able to properly respond to a request of County that the Town investigate some possible sewer capacity for an industry in the Industrial Park. SEWER Mr. McKeever is to set up a meeting the the County to discuss sewage usage USAGE- from that part of the County. We have several contracts with the County totaling COUN'T'Y 125,000 gallons of flow per day from this area we would treat; what is the actual amount of use in the area at this time; the amount of flow that is reaching our plant, the amount of flow that is being impacted by infiltration and inflow and the need that they are actually going to have in this area. We need to get some- thing in writing to our Engineers. HARVEY'S Mr. George Harvey has made a request for some water in the 611 area to serve water mini-warehouses being built in this area. He has requested cost estimate on a 2" request line, 580 feet. Mayor Ratcliffe advised a standard 6" line was necessary as this is outside the corporate limit. Mr. Moore stated that as in the past, whoever wants the line to pay for the whole thing and then refund to developer a certain amount each time you have a hookup on it. Mr. McKeever to check into this matter. ~~ ~ December 20, 1983 RAILROAD CROSSING POLLUTION AND SANITATION COMMITTEE Chairperson Mitchell had no report. RECREATION COMMITTEE Chairman Neblett had no report, but he had received a call about the relationship of the YMCA and our own basketball leagues and there is no relation- ship whatsoever. Chairman Neblett also stated that 8,705 visits to date had been made to the Senior Center. Councilperson Mitchell advised she had been approached concerning an all girl's basketball team. LAND AND BUILDING COMMITTEE Chairman Boyd advised the Land and Building Committee had met and the Gatewood Reservoir and U.S. Forestry Service discussed. The Committee felt Mr. McKeever should check into the possibility of land exchange. Mr. McKeever is working on this matter and will bring a report back to Council. Chairman Boyd advised the railroad crossing on Commerce Street was reviewed and the price received from the railroad is about $125,000. Mr. McKeever is to write the railroad asking for participation in a program where they would pay a portion of this expense. Chairman Boyd also stated that the survey passed out from the Town Planning TOWN PLAN. Commission was for Council's review. Additional questions to this survey should be COMMISSION submitted by January 1, 1984, to John Hawley or Dan McKeever. This is part of the Comprehensive Plan and will be mailed to approximately 25~ of people receiving water bills. I VEC - ARMORY Chairman Boyd further advised that the Virginia Employment Commission will be renting one of the classrooms at the Armory. FINANCE COMMITTEE Chairman Graham stated the Town was having difficulty with equipment at the landfill. 1 Mr. McKeever stated that since the middle of November, we have had two major I LANDFILL EQUIPMENT pieces of equipment breakdown at the landfill. The 14-C Crawler, purchased in August, 1979 and used approximately 6,000 hours broke down on November 16 and was out of service 26 days. The 263-B yard pan purchased in July, 1979, broke down on November 9, and this has not yet been repaired. The 14-C Crawler suffered a damaged piston and sleeve on one cylinder. The 263-B yard pan crankshaft broke and damaged the piston rods, sleeves and bearings. The crawler loader was repaired at a cost of $4,321.98. The pan has not yet been repaired and the estimate for repair is $15,109.00 (low bidder). There was no operator abuse that caused these pieces to breakdown. Chairman Graham made a motion that $19,600 be transferred from General Fund Unappropriated Surplus to the Refuse Disposal Fund Unappropriated Surplus seconded by Councilman Neblett and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye Chairman Graham moved that $19,600 be appropriated from refuse disposal fund unappropriated surplus to account No. 092-7005 motor vehicle and equipment, a capital outlay for two engines for equipment at the landfill, seconded by Councilman Boyd and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell -Aye Ira S. Crawford - Aye James M. Neblett - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye December 20, 1983 r-}~~~ Chairman Graham advised Council was in receipt of the Audit Report. If work session is needed, it will be scheduled at a later date. STREET COMMITTEE MEMORIAL DR. Chairman Crawford advised that a traffic count had been made at Memorial BOB WHITE Drive and Bob White Blvd. Mr. McKeever stated the traffic count was conducted on BLVD. December 2, 1983, and in order for the State to approve the installation of a traffic signal one or more of the seven warrants listed need to be met. The survey indicates that warrant 6, Accident Experience, and warrant 7, 'Systems Warrant cah be met. We have written to the Virginia Department of Highways and Transportation requesting approval to install a traffic light at the intersection of .Memorial Drive and Bob White Blvd. SIDEWALK Chairman Crawford also reminded Mr. McKeever that the sidewalk from Municipal Building to Jefferson is a priority item. ORDINANCE COMMITTEE Chairperson Holston advised the Ordinance Committee had met to review the Ordinance on the Personnel Plan. Five changes were made in the plan. ORDINANCE Chairperson Holston made a motion that Ordinance and Personnel Plan be adopted, seconded by Councilman Boyd, and carried on the following recorded vote: John A. Johnston - Aye Pauline G. Mitchell -Aye James M. Neblett - Aye C. E. Boyd, Jr. - Aye Andrew L. Graham, Jr. - Aye Ira S. Crawford - Aye Alma H. Holston - Aye Glen K. Aust - Aye This Ordinance, page 1 through 62, continued on next page. ,~ ~~~~ December 20, 1983 Councilman Crawford questioned the wording of "tardiness" in policy, and further stated employees were here on time or not here on time. Councilman Johnston stated that use of manual would require changes. Mr. McKeever advised he will check into the cost of publishing this manual and it will be implemented January 1, 1984. PUBLIC SAFETY COMMITTEE Chairman Aust had no report. REPORT OF TOWN ATTORNEY Mr. Moore advised we had the last order in on contract 5 for Peppers Ferry and we have all easements except the railroad company. Mr. Moore presented and read a resolution reappointing R. William Propst to the Town Planning Commission for another five years. Councilperson Holston moved adoption of resolution as read, seconded by Councilman Johnston, and carried on the following recorded vote: John A. Johnston - Aye Pauline G. Mitchell -Aye James M. Neblett - Aye C. E. Boyd, Jr. - Aye Andrew L. Graham, Jr. - Aye Ira S. Crawford - Aye Alma H. Holston - Aye Glen K. Aust - Aye RESOLUTION RESOLUTION WHEREAS, the term of R. William Propst on the Town Planning Commission will expire on December 31, 1983, the Town of Pulaski, Virginia desires to re-appoint R. William Propst for another term of four (4) years. NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, meeting in regular session on the 20th day of December,. 1983, that R. William Propst be, and he is hereby re-appointed a member of the Town of Pulaski Planning Commission to represent the Town of Pulaski Virginia, for a term of 4 years or until a successor is appointed and duly qualifies. The Clerk of said Council is directed to notify R. William Propst of his appointment and of his term to begin January 1, 1984. This Resolution shall become effective upon the 31st day of December, 1983. ADOPTED this 20th day of December, 1983, by recorded vote of Council. REPORT OF TOWN MANAGER UDAG Mr. McKeever advised that Council was in receipt of a letter regarding LOAN REPAYMENT the UDAG loan repayment. From the figures provided, the Town would receive payments 1 of $360,400.99 per year for seven years. Mr. McKeever further stated the Town Offices would be closed January 2, 1984, in observance of New Years, and that the real estate and financial disclosure forms are due by January 15, 1984. Councilman Holston made a motion that Council make a contrib~ition to a charitable organization in memory of Chief of Police Joe William's Mother, seconded by Councilman Crawford, and carried. At 8:35 p.m. Councilman Graham made a motion to adjourn, seconded by Councilman Crawford, and carried. APPR VED: a r Attest: ~ .~,G ~ ~ ~ Clerk of Council