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HomeMy WebLinkAbout01-22-85January 22, 1985 I (/ Minutes of the Regular Meeting of the Pulaski Town Council held January 22, 1985, at 7:00 p.m. in the Council Chambers of the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding Councilmembers: John A. Johnston, Robert N. Glenn, James M. Neblett, C. E. Boyd, Jr., James R. Neighbors, Ira S. Crawford, Mary Lou Copenhaver, Glen K. Aust Also Present: Frank Terwilliger, Town Attorney D. E. McKeever, Town Manager Ruth A. Harrell, Clerk Visitors: Dee Ann Lindsey of the news media Vicki Futrell Dewey Wilson Phillip Wharton 2 Representatives, Rescue Squad The invocation was given by Councilman Boyd. Mr. McKeever introduced Ms. Anne Burgess, Assistant to the Town Manager, to Council. The minutes of the regular meeting of January 8, 1985, were approved as published. RESOLUTION PRESENTED Mr. Dewey Wilson, Principal of Pulaski County High School, accepted on behalf of TO Mr. Joel Hicks, a Resolution adopted by Council honoring the Pulaski County Cougar COUGARS Football Team. Mayor Ratcliffe advised that as published, now was the time and place to hold a PUBLIC public hearing on the proposed ordinance to amend Section 16-77 of Article VII Traffic HEARING PROPOSED Violation Notices (parking violations). ORDINANCE Mr. Phillip Wharton requested Council to go over the particulars of this proposal. PARKING V ATIONS No other comments, for or against this proposal, were received from the public. Council discussed the individual proposed traffic violation increases at length. Councilman Aust made a motion to authorize the Town Attorney to amend the Town Code, Section 16-77 of Article VII Traffic Violation Notices (parking violations) seconded by Councilman Neblett and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye As there were no further. comments from the public, Mayor Ratcliffe called for Council Committee reports: UTILITIES COMMITTEE Chairman Johnston distributed to Council a graph received from Peppers Ferry showing progress that is being made. POLLUTION AND SANITATION COMMITTEE Chairman Glenn had no report. ORDINANCE COMMITTEE Chairperson Copenhaver advised ordinances had been prepared Restructuring the Pulaski Recreation Commission, one stating members must be a resident of the Town, and the other not requiring that member be a resident of the Town. Chairperson Copenhaver made a motion that ordinance be adopted restructuring the Pulaski Recreation Commission, with members not required to be a resident of the Town, seconded by Councilman Neblett, ORDINANCE John A. Johnston - Aye RESTRUCTURING Robert N. Glenn - Aye RECREATION James M. Neblett - Aye COMMISSION C. E. Boyd, Jr. - Aye and carried on the following recorded vote: James R. Neighbors - Aye Ira S. Crawford - Aye Mary Lou Copenhaver - Aye Glen K. Aust - Aye ORDINANCE RESTRUCTURING THE PULASKI RECREATION COMMISSION. BE IT ORDAINED by the Town Council of the Town of Pulaski, Virginia, sitting is regular session on January 22, 1985, that Section 23-15 of the r ~~ ~~ January 22, 1985 Pulaski Town Code be and hereby is amended to read as follows: ORDINANCE Sec. 23-15. Composition; Appointment, Term, Compensation and CONTINUED Qualifications of Members The Recreation Commission shall consist of seven (7) voting members to be appointed by the Council, who shall serve without compensation. The term of office for members serving on January 22, 1985, shall continue for the term for which they were appointed. All new appointments on that date and thereafter shall be for a term of three (3) years or until their successors are appointed and qualified. Town employees, elected or appointed, shall not be eligible for appointment to the Recreation Commission. The Town Council may also appoint such persons as it sees fit to serve as non-voting members of the Commission, who also shall serve without com- pensation. The term of office for non-voting members shall be one (1) year, although such non-voting member shall be eligible for reappointment. This Ordinance is effective upon adoption and is adopted this 22nd day of January, 1985, by recorded vote of Council. Chairperson Copenhaver advised that committee was compiling information on the number of Councilmembers in neighboring municipalities, and a report should be ready at the next meeting. PERSONNEL, PUBLIC RELATIONS & NOMINATING COMMITTEE CENTENNIAL Chairman Neblett advised the committee had met and discussed the Centennial COMMITTEE Committee. Another meeting is to be scheduled to review this Centennial Committee further. Mayor Ratcliffe advised he had requested the Town of Vinton to provide. us with a profile of their Centennial. Chairman Neblett presented Resolution reappointing Mr. Joseph Reed, appointing Mr. Hiawatha Nicely, Jr. to serve as voting members for a three year term, and appointing Edwin Paul Cox as a non-voting member for a term of one year to the Recreation Commission, seconded by Councilman Glenn and carried on the following recorded vote: John A. Johnston - Aye Robert N. Glenn - Aye James M. Neblett - Aye C. E. Boyd, Jr. - Aye James R. Neighbors - Aye Ira S. Crawford - Aye Mary Lou Copenhaver - Aye Glen K. Aust - Aye RESOLUTION APPOINTING RESOLUTION APPOINTING MEMBERS TO THE RECREATION COMMISSION MEMBERS TO RECREATION WHEREAS, there are two (2) vacancies in the voting membership of the Recreation COMMISSION Commission by virtue of the fact that the terms of Dr. Donald L. Martin, Mr. Joseph Reed and Mr. Carl Newsome did expire on January 1, 1985, and WHEREAS, by amendment to the Pulaski Town Code of even date herewith the Town Council is authorized to appoint non-voting members to the Recreation Commission; NOW, THEREFORE, the Town Council of the Town of Pulaski, Virginia, sitting in regular session on January 22, 1985, does hereby reappoint Mr. Joseph Reed to serve as a voting member of the Recreation Commission for a term of office of three (3) years, that is, until January 21, 1988; and, The said Council does hereby appoint Mr. Hiawatha Nicely, Jr. to serve as voting member of the Recreation Commission for a term of three (3) years, that is, until January 21, 1988; and, This Council does hereby appoint Edwin Paul Cox to serve as a non-voting member of the Recreation Commission for a term of one (1) year, that is, until Janaury 21, 1986. BE IT FURTHER RESOLVED that this Council should and hereby does express its appreciation to Dr. Donald L. Martin and Mr. Carl Newsome for their service on this Commission. This Resolution is effective upon adoption and is adopted this 22nd day of January, 1985, by recorded vote of Council. January 22, 1985 ~~ liV LAND, BUILDINGS AND STREETS COMMITTEE Chairman Boyd had no report. RECREATION AND PARKS COMMITTEE Chairman Neighbors had no report. FINANCE COMMITTEE li JOHN I. COFER Chairman Crawford advised the committee had met on January 16, 1985. One item STATEMENT discussed was the statement from John I. Cofer and Associates in the amount of $1,020.52. 1 This statement covered work that he did on the proposed annexation. Chairman Crawford moved that $1,020.52 be appropriated to account ~~1224-3002, Professional Services, Other, from General Fund Unappropriated Surplus to pay for boundary extension study, and approve for expenditure, seconded by Councilman Glenn and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye The Committee also discussed the Virginia Supplemental Retirement System for Town employees. The committee reviewed the draft resolution that Council would have to adopt for the. Town to proceed in joining the VSRS. A July 1st deadline is being sought. Additional cost to the Town would be approximately $12,000, and employee contributions would increase from 3~ to 5~. The Finance Committee was in agreement to proceed in joining the VSRS for Town employees. Council waived reading of this resolution. Chairman Crawford moved that the Virginia Supplemental Retirement System Resolution be adopted, seconded by Councilman Boyd and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn -.Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye. Glen K. Aust - Aye RESOLUTION AUTHORIZING ENTRY INTO THE VIRGINIA SUPPLEMENTAL RETIREMENT SYSTEM RESOLUTION VSRS Be it hereby Resolved that the Town of Pulaski, Virginia, a political subdivision of the Commonwealth of Virginia, acting by and through the Town Council, does hereby elect to have those of its employees who are regularly employed full time on a salary basis and whose tenure is non restricted as to temporary or provisional appointment to become eligible to participate in the Virginia Supplemental Retirement System, effective July 1, 1985, as set out in Title 51, Chapter 3.2, Section 51-111.9 through Section 51-111.67 of the Code of Virginia, as such Code has been or may be amended from time to time. The Town agrees to pay the required employer cost for participation of its employees in the Retirement System for all service for the Town prior to the effective date, for which credit is authorized and established on forms prescribed by the Retirement System, and for membership service in the System after such date, and also to deduct from the employees' wages the amounts required by law. Now, Therefore, Daniel E. McKeever, Town Manager, and Ruth Harrell, Clerk, are hereby authorized and directed in the name of the Town to execute any required contract in order that said employees of the Town may become eligible to participate in the Virginia Supplemental Retirement System as provided in the aforementioned sections of the Code of Virginia. In execution of any con- tract which may be required the seal of the Town shall be affixed and attested by the Clerk of said officers of the Town are hereby authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by the Town and its employees for this purpose. This resolution is effective upon adoption. Adopted this 22nd day of January, 1985, by recorded .vote of the Council. ~~ a 6 January 22, 1985 Chairman Crawford stated that Council. had previously budgeted $2,000 for purchase of air packs for the Fire Department. Bids were received and low bid came in at PURCHASE $2,150 approximately $250 is needed, including freight, from Revenue Sharing Surplus OF AIR to urchase the ten air PACKS- p packs. Some of the old packs will be sent to the Sewage FIRE DEPT. Treatment. Plant and the Water Treatment Plant in case of an emergency. Chairman Crawford moved that $250.00, which includes freight, be appropriated to account No. 106-7001.01, Revenue Sharing, Machinery & Equipment, Fire Department, from Revenue Sharing Unappropriated Surplus to purchase replacement air tanks, and approve for expenditure, seconded by Councilman Glenn and carried on the following recorded vote: John A. Johnston - Aye James R. Neighbors - Aye Robert N. Glenn - Aye Ira S. Crawford - Aye James M. Neblett - Aye Mary Lou Copenhaver - Aye C. E. Boyd, Jr. - Aye Glen K. Aust - Aye The Finance Committee is also reviewing the salaries of Mayor and Councilmembers in the neighboring communites, and a full report should be ready at the next Council Meeting. The Finance Committee had made recommendations for use of Mastercard for designated Town employees, and guidelines and listing of those department heads authorized to use card were distributed to Council. All expenditures must be approved by the Town Manager. RESOLUTION Chairman Crawford made a motion that we adopt resolution approving Mastercard/Visa APPROVING Account application, seconded by Councilman Neblett and carried on the following MASTERCARD/ VISA recorded ACCOUNT APPLIC. John A. Johnston - Aye Robert N. Glenn - Aye James M. Neblett - Aye C. E. Boyd, Jr. - Aye James R. Neighbors - Aye Ira S. Crawford - Aye Mary Lou Copenhaver - Aye. Glen K. Aust - Aye RESOLUTION APPROVING MASTERCARD/VISTA ACCOUNT APPLICATION BE IT RESOLVED by the Town Council of the Town of Pulaski, Virginia, sitting in regular session on January 22, 1985, that Daniel McKeever, the Town Manager, be and hereby is authorized, in the name of the Town and for its benefit, to apply for and open as Mastercard or Visa account with such Bank as he shall see fit. The Town Manager is directed to confer with the Finance Committee of this Council and to prepare and promulgate reasonable rules and regulations governing the use of any such credit card by any Toen Employee. These rules and regulations may be changed from time to time as the Town Manager may see fit; provided, however, that if any change is made in these rules and regulations, a copy thereof shall be furnished to the Finance Committee before or on the effective date of such change. The Town Treasurer is authorized and directed to pay any charges accruing on the account in a timely manner and in a manner consistent with good book- keeping practices with such documentation as may reasonably be required by good bookkeeping practices or by law. This Resolution is effective upon adoption and is adopted this 22nd day of Janaury, 1985, by recorded vote of Council. PUBLIC SAFETY COMMITTEE Chairman Aust gave a report on the rescue squads, which was not a committee RESCUE report, giving activities of the New River Valley Rescue Squad, where they go, SQUADS etc. They go from: Route 11 to Morehead Lane; Alum Spring Road to the airport; Robinson Tract Road to up Randolph Avenue to Bland County line; to Mt. Olivet, up Case Knife to Wythe County line; Rt. 99, through 81 up to Wythe County line; across. the mountain down 100 they go go to Wythe County line. On 611 (Bob White Blvd.) to Critzer School. This is where they go unless they are called for mutual aid. Rescue Squad advised 1 I, Lam' January 22, 1985 -`jf'y-"~•y the wllin to I ` ~ y _ g go anywhere. There is another ambulance service called the Virginia Ambulance Transportation, Inc. which is owned by Mr. Bill Yates and Mr. Bill Cox and are located in the County. They make a charge for their service. They provide service 24 hours :per day and meet all State requirements. They have two pieces of equipment, but do not haul any emergency calls unless the rescue squad cannot be obtained. Mr. Burton of the New River Valley Rescue Squad advised Council there was a Highway Safety Committee that carried their concerns and requests to the Board of 'Supervisors. He further advised that the Life Saving Committee was no longer an active committee. Mr. McKeever stated this committee was the Pulaski County Highway Safety Commission and any highway safety money that is approved by the State, our applications first have to go through this commission. The Town does not have representation on this Commission. REPORT OF TOWN ATTORNEY Mr. Terwilliger advised resolution had been prepared giving preliminary approval to the land exchange in Jefferson National Forest. Councilman Neblett made a motion to adopt resolution showing preliminary approval to exchange of land in Jefferson National Forest, seconded by Councilman Neighbors and carried on the following recorded vote: RESOLUTION John A. Johnston - Aye James R. Neighbors - Aye LAND EXCHANGE Robert N. Glenn - Aye Ira S. Crawford - Aye JEFFERSON NATL. James M. Neblett - Aye Mary Lou Copenhaver - Aye FOREST C. E. Boyd, Jr. - Aye Glen K. Aust - Aye RESOLUTION SHOWING PRELIMINARY APPROVAL TO EXCHANGE OF LAND IN JEFFERSON NATIONAL FOREST WHEREAS, the Town of Pulaski, Virginia, and the Forest Service, U. S. Department of Agriculture, are desirous of exchanging several parcels of land in the vicinity of Gatewood Reservoir and in Jefferson National Forest, near the Town of Pulaski, Virginia, and, WHEREAS,' the lands under the jurisdiction of the Forest Service that are being considered for exchange are described as approximately two hundred fifty four (254) acres consisting of the following two parcels: (1) a tract of about two hundred fifty (250) acres in the immediate vicinity of Gatewood Reservoir approximately five (5) air miles west of Pulaski, Virginia; and (2) a four (4) acre parcel east of and adjacent to Virginia State Route 710 in the Mount Olivet community; both of which are portions of U.S. tract J- 318; and, WHEREAS, the Town lands are described as approximately two hundred seventy two (272) acres consisting of the following two (2) parcels: (1) a parcel of about eighty-two (82) acres located south of Gatewood Reservoir approximately five (5) air miles west of Pulaski, Virginia; and (2) a parcel of about one hundred ninety (190) acres located south-east of the Gatewood Reservoir approximatley four (4) air miles west of Pulaski, Virginia; and WHEREAS, the said Forest Service has requested the Town of Pulaski pass a Resolution showing its intent to proceed with this exchange, and, WHEREAS, the Town Attorney has advised the Town Council that he is reasonably certain that Title Insurance called for by the Forest Service can be procured on the property; NOW, THEREFORE, be it RESOLVED by the Town Council of the Town of Pulaski, Virginia, sitting in regular session on January 22, 1985, that the said Forest Service be and hereby is notified that the Town Council of the Town of Pulaski is at this time in favor of said exchange, and does intend to go forward with said exchange, and does authorize the Town Manager or Mayor to sign a statement of intent to that effect: provided, however, that final approval of this transaction and the execution of any Deeds or other documents necessary to carry out this transaction shall be done only after such public notice and public hearings as may be required by law. This Resolution is effective upon adoption and is adopted this 22nd day of January, 1985, by recorded vote of Council. ry1~yN t j+ ~` January 22, 1985 REPORT OF TOWN MANAGER Mr. McKeever advised the annual Virginia Municipal League Legislative Day will be held in Richmond on February 7, 1985, at the Richmond Marriott Hotel. This is where our State legislators meet with local elected officials to discuss legislation pending or being presented in legislation this year. Any member _..~~~~ wanting to attend should advise the Town Manager's office as soon as possible as reservations need to be made. Mr. McKeever is to provide listing of issues being discussed to Council for their review prior to this meeting. Possibly a letter could be written to Delegate Dobyns. Mr. McKeever stated the Airport Commission was interested in paving a small portion at the airport to construct additional tie-downs for aircraft. They have requested the Town to allow our paving machine and labor to be used and the Airport Commission would purchase the materials. Mr. McKeever is to obtain additional information on this project. Mr. McKeever stated the Town Attorney and himself met with our Attorney in Richmond concerning the proposed agreement with the County and requested an Executive: Session. Councilman Glenn moved that Council go into Executive Session under 2.1- 344 (6) of the Code of Virginia, seconded by Councilman Boyd and carried. At 7:54 p.m. Council went into Executive Session. At 8:55 p.m. Council returned to Regular Session. Councilman Neblett making a motion to adjourn, seconded by Councilman Boyd and carried. L Approved: Ma or Attest: ~,~-~C ~' Clerk of Council