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HomeMy WebLinkAbout03-01-83~~ ~~ March 1, 1983 Minutes of the Regular Meeting of the Pulaski Town Council held March 1, 1983, at 4:00 p.m. in the Council Chambers of the Municipal Building. There were present: Mayor Raymond F. Ratcliffe, presiding Councilmembers: John A. Johnston, Pauline G. Mitchell, Earl D. Cabaniss, C. E. Boyd, Jr., Andrew L, Graham, Jr., Ira S. Crawf ord, Alma H. Holston, Glen K. Aust Also present: Garnett Moore, Town Attorney H. R. Coake, Town Manager Ruth A. Harrell, Clerk Visitors: Dee Lindsey and George Shadroui of the news media 1 area citizen The invocation was given by Councilman Boyd. The minutes of the Regular Meeting of February 15, 1983, were approved after correction. As there was no comment from the public, Mayor Ratcliffe called for the Committee Reports of Councilmembers... UTILITIES COMMITTEE NOMINATING COMMITTEE Chairman Johnston had no report from the Utilities Committee. Chairman Johnston also advised that a Personnel Meeting is scheduled for March 7, 1983, at 4:30 p.m. to discuss six appointments on various commissions and committees. POLLUTION AND SANITATION COMMITTEE Chairperson Mitchell had no report. RECREATION COMMITTEE Chairman Cabaniss had no report. LAND AND BUILDING COMMITTEE Chairman Boyd has no report. FINANCE COMMITTEE Chairman Graham had no report. STREET COMMITTEE Chairman Crawf ord had no report. GRIEVANCE PROCEDURE ADDENDUM n[~_2n ADOPTED ORDINANCE COMMITTEE Chairperson Holston advised that the Ordinance Committee met 2/28/83. Among items discussed were taxi-cabs and trucks, but no action could be taken due to absence of two members. Chairperson Holston also stated that the Grievance Procedure fior town employees had been revised to be in compliance with State Law. This Addendum supercedes all previQUS addenda. Councilperson Mitchell made a motion we adopt Addendum "A-2" to the Grievance Procedure as presented by the Town Manager on 1st day of March, 1983, seconded by Councilman Aust and so carried on the following recorded vote: March 1, 1983 ~~~~ John A. Johnston - Absent Andrew L, Graham, Jr, - Aye Pauline G. Mitchell - Aye Ira S. Crawford - Aye Earl D, Cabaniss - Aye Alma H. Holston - Aye C. E, Boyd, Jr. - Aye Glen K, Aust - Aye Councilman Johnston absent during voting period due to another meeting. (Copy of Addendum "A-2" filed with the minutes of Council Meeting) PURCHASING The purchasing procedure was discussed at length, with Councilman Agreement Crawford expressing concern on the $0 to $500 purchases being approved by depart- ment heads only. He felt that the portion of purchases falling into this category is the area we would have the most problems with, He feels someone other than department head should review these purchases. Mr, Coake stated that we plan to use this procedure between now and July 1, 1983, or if included in the budget, a purchasing agent could be hired and then we would require a purchase order on every item. Mr, Coake would approve purchase orders on everything $500 and above. Mr. Coake also suggested we adopt this procedure and this would give us time to work on additional requirements and the ordinance itself. Council members expressed that they were not concerned with the $500 purchases but with the smaller items that could be purchased without a cross- check from outside the department, Councilman Graham made a motion that the Ordinance Committee work ~n th the Town Attorney and put this subject on agenda for next Council Meeting, seconded by Councilperson Mitchell and carried, Chairperson Holston called an Ordiance Committee meeting for March 7, 1983, at 5:30 p.m. to finalize the Procurement Ordinance and for the review of taxi cabs and trucks, PUBLIC SAFETY COMMITTEE Chairman Aust had no report, but requested a report from Town Manager on Police Department escort on funerals. Mr, Coake is to give a report on this. Chairman Aust also stated that over the past weekend at the Armory, they had approximately 157 firemen from different locations working and training on hazardous material. As our Chief of Police has now been here for 90 days, and with approval of Council, Councilman Aust would like to have a meeting of the Safety Committee to meet with him to see where we are and where we are going. REPORT OF TOWN MANAGER Mr. Coake's report on Twin Oaks Sewer Project which is self-explanatory attached to hs Administrative Report. Councilperson Mitchell asked if the money derived from other outside accounts each month could be put into an account and used for Twin Oaks.- Mr, Moore stated that this project would be treated as you would treat anyone in Town, and there would be no. excess money after expense of installation, purification, repairs, c~ r- ~~;~~ March 1, 1983 etc. Twin Oaks residents would pay a certain amount of cash down, with Town advancing to them the balance for the completion of the construction, and then each month they pay a certain amount of the loan back plus 10% interest until Town is fully paid back. Mr. Coake also stated that bids had been received on painting the Ridge Avenue Water Tank with low bid from Commercial and Industrial Paint Co. in the amount of $14,695.. Complete report will be ready at next Council Meeting. Councilman Graham asked if the estimated four weeks completion time would present any problem on fire protection, with Mr. Coake answering it would present a problem as far as fire protection because we would not have the storage capacity. We would also have reduced water pressure but do not expect any significant problems from this. Mr. Coake advised that contractor would have to sandblast the tank first, paint the tank two or three. times and then let dry bef ore putting water back into it. On our downtown project, contractors have tried to do some work in the last couple of weeks but work has been limited. However, they are trying to pour concrete-this week. Councilman Boyd moved that Council go into Executive Session in accord- ance with Section 2.1-344 of the Code of Virginia to discuss a legal matter concerning sewer service to the Twin Oaks Section of Pulaski and litigation, seconded by Councilperson Mitchell and so carried. At 5:10 p.m. Council went into Executive Session. At 6:00 p.m. Council returned from Executive Session. Councilman Boyd moved that Council recess until 7:00 p.m.,seconded by Councilperson Mitchell and so carried. At 7:00 p.m. Council returned to Regular Sesstion. Councilman Boyd moved that Council go into Executive Session for the purpose of discussing a personnel and legal matter pertaining to temporary Consolidation Agreement in accordance with Section 2.1-344 of the Code of Virginia, seconded by Councilman Crawford and carried. At 7:05 p.m. Council went into Executive Sesstion. At 10:40 p.m. Council returned from Executive Session. At 10:43 p.m. Councilperson Holston moved that Council adjourn, seconded by Councilperson Mitchell and carried. APPROVED: ~~ ~ ~ ~r ATTEST: Ms o Ratcl f e '' ~' v ~~ ~. ~~-~ Clerk of Council