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HomeMy WebLinkAbout03-03-81Minutes of the regular meeting of the Pulaski Town Council, held March 3, 1981, at 4:00 P. M. in the Council Chambers in the Municipal Building. There were present: Mayor Raymond R. Ratcliff, Presiding. Councilmembers: John A. Johnston, Robert M. Wallace, C. E. Boyd, Jr., Andrew L. Graham, Jr., Pauline G. Mitchell, Glen K. Aust, James M. Neblett, Jr., Alma H. Holston Also present: H. R. Coake, Town Manager Gladys R. Dalton, Clerk Garnett S. Moore, Town Attorney Roger Williams, Treasurer. Visitors: Jane Graham, Doug Waters, Dee Lindsey of the news media Pat Preston, et als, New River Community Action Program The invocation was given by Councilmember Boyd. The minutes of the regular meeting of February 17, 1981 were approved as recorded. Mayor Ratcliff welcomed the visitors, and advised that at this time Council would hold a public hearing, as had been advertised in the local newspaper, on the application of Charles Myers to place a mobile home on Crestline Drive. PUBLIC HEARING As there was no one present who wished to speak either for C . MYERS TRAILER or against this application, Mayor Ratcliff called on Town Manager Coake APPLICATION for a report. Mr. Coake advised the lot on which Mr. Myers proposed to locate the mobile home contained 12 acres, which is more than the 15,000 TOWN MGRS. sq. ft. required to place a trailer with a septic tank; the land is hilly REPORT ON and located in an R-2 Residential Zone; also, water service is available. APPLICATION Mr. Coake advised the Engineering Department contacted adjacent property owners either in person or by mail and no objections were received from them. Mr. Myers plans to occupy the mobile home, and will install a septic tank. Councilmember Neblett moved that the application of Charles COUNCIL APPROVES Myers be approved. Motion was seconded by Councilmember Wallace, and TRAILER APPLICATION carried on the following vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Glen K. Aust - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye March 3, 1981 Ms. Pat Preston, a member of the New River Community Action Board, appeared before Council in an effort to secure funding from the Town of Pulaski for the New River Community Action Program. Ms. Preston advised that New River Community Action lr ogram served REQUEST FOR nearly 1500 people last year; however, because of federal budget FINANCIAL ASST. cuts, funding from the Town is needed to continue the services of BY NEW RIVER this program. Ms. Preston advised the 1981 budget for the New COMM. ACTION River Community Action, Inc. is $34,586.00, and asked Council to fund PROGRAM REF. TO one-third of this amount. She advised the County would also be FINANCE COMM. approached for a third of the budget. Ms. Preston gave a detailed TO BE CONSIDERED report of the services provided by this organization. IN 1981-82 BUDGET Councilmember Neblett moved that the request of New River Community Action, Inc. be referred to the Finance Committee, to be considered when making up the town's 1981-82 budget. Motion was seconded by Councilmember Johnston, and carried. Town Attorney Moore advised there were several Resolutions which Council should consider for adoption at this meeting; however, EXECUTIVE SESSION SUGGESTEDthere were some legal aspects involved which Council should consider ON LEGAL MATTER in an Executive session. At 4:35 P. M. Councilmember Neblett moved that Council go into Executive Session to discuss a legal matter. Motion was seconded by Councilmember Holston, and carried. At 5:15 P. M. Council returned to Regular Session. Town Attorney Moore advised the user agreement and rules PEPPERS FRY. USER AGREEMENT & and regulations for construction and utilization of the facilities RULES & REGLS.. TO BE APPROVED to be provided by Peppers Ferry Authority would be presented in Pulaski & SIGNED BY PARTIES INVOLVED the next morning for the signatures of the town officials; that the County had already signed and Dublin would be signing that night. Mr. Moore read a Resolution whereby the Town of Pulaski would accept and approve the user agreement and rules and regulations. Councilmember Holston moved the adoption of the Resolution, RESOLUTION ADOPTED as read, accepting the user agreement and rules and regulations, and APPROVING USER AGREEMENT & RULES the motion was seconded by Councilmember Boyd., ;Motion carried on the & REGULATIONS following recorded vote: John A. Johnston - Aye Andrew,L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Glen K. Aust - Aye Robert M, Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye 4 March 3, 1981 R RCf1T.TTT T(1N WHEREAS, the City of Radford, the Town of Pulaski and Dublin, and the Counties of Montgomery and Pulaski have joined together to form the Peppers Ferry Regional Wastewater Treatment Authority (the Authority) for the purpose of providing safe and reliable wastewater treatment within their boundaries; and WHEREAS a user agreement and rules and regulations for con- struction and utilization of the facilities to be provided by the sad Peppers Ferry Authority to the City of Radford, the Towns of Pulaski and Dublin, the Counties of Montgomery and Pulaski, the Pulaski County Public Service Authority, the Pulaski County Sewerage Authority and the Montgomery County public Service Authority, has been prepared and here- tofore studied and reviewed; and WHEREAS, the user agreement and the rules and regulations as RESOLUTION referred to in paragraph two above are now before Council for its consideration; USER AGREMENT NOW, THEREFORE, BE IT RESOLVED, by the Council of the Town RULES & REGLS of Pulaski, Virginia, meeting in Regular Session on this 3rd day of March, 1981, that: The user agreement and the rules and regulations as reffered to above between the City of Radford, the Towns of Pulaski and Dublin, the Counties of Montgomery and Pulaski, the Pulaski County Public Service Authority, the Pulaski County Sewerage Authority, and the Montgomery County Public Service Authority, for construction and utilization of the facilities of the Peppers Ferry Regional Waste- water Treatment Authority, be, and the same are hereby accepted and approved; and BE IT FURTHER RESOLVED that Raymond F. Ratcliff, Mayor, shall execute the user agreement and the rules and regulations ref erred to above, and Gladys R. Dalton, Clerk shall attest same and affix the Town seal. Town Attorney Moore advised that agreements have been reached for handling of financing construction and utilization of the facilities RESOLUTION of the Peppers Ferry Regional Wastewater Treatment Authority, and a FOR FINANCING proper Resolution has been prepared carrying out these agreements. Mr. Moore read the Resolution to Council. Councilmember Neblett moved the adoption of the Resolution, as read. Motion was seconded by Council- members Wallace, and carried on the following recorded vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Glen K. Aust - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye RESOLUTION WHEREAS, the Council of the City of Radford, the Council of the Town of Pulaski, the Council of the Town of Dublin, the Board of Supervisors of Montgomery County, the Board of Supervisors of Pul~ki County, the Montgomery County Public Service Authority, the Pulaski County Public Service Authority, and the Pulaski County Sewerage Authority agree that the health and safety of the residents within their boundaries require that safe and reliable wastewater treatment be provided; and WHEREAS, the Peppers Ferry Regional Wastewater Treatment Authority (Peppers Ferry) has been created to meet those needs; and March 3, 1981 WHEREAS, Peppers Ferry has undertaken to provide a wastewater treatment project and has incurred and will continue to incur certain costs related to the preliminary design and feasibility study of the proposed project and now proposes to issue its notes in the amount of $1,130,000 to pay for all costs associated with the planning and design of the project; and WHEREAS, it is anticipated that, on or before June 30, 1983, Peppers Ferry will have funds in hand, from grants, sale of bonds or notes, or otherwise, to retire the note or notes it now proposes to issue in the aggregate principal amount not ex- ceeding $1,130,000; and WHEREAS, the City of Radford, Town of Dublin and Town of Pulaski have agreed to guarantee proportionate amounts of the presently proposed note issue in the aggregate sum not to exceed $1,130,000, which amounts when added together will fully guarantee said proposed note issue; and WHEREAS, the project will benefit all of the members of Peppers Ferry. FINANCING NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, meeting in Regular Session this 3rd day of March, 1981, that: RESOLUTION 1. The Town of Pulaski hereby guarantees 54.88495% of the notes proposed to be issued by Peppers Ferry up to an aggregate principal amount not to exceed $1,130,000. 2. The Town of Pulaski hereby agrees that if Peppers Ferry has not issued and sold its bonds or notes or otherwise acquired funds in an amount sufficient to retire the $1,130,000 Peppers Ferry notes presently proposed on or before June 30, 1983, the Town of Pulaski, upon not less than thirty (30) days written notice, will provide funds to Peppers Ferry sufficient to retire 54.88495% of such notes and the interest thereon, up to a maximum sum of $620,200.00. 3. This resolution shall take effect upon the adoption of similar resolutions by the Councils of the City of Radford and the Town of Dublin agreeing to guarantee proportionate amounts of the $1,130,000 Peppers Ferry notes, which resolutions when considered together with this resolution will fully guarantee all of such notes. 4. Be it Further Resolved that certified copies of this Resolution shall be delivered to Peppers Ferry and its financial agent as may be required to evidence this guarantee by the Town of Pulaski. 5. That Raymond F. Ratcliff, Mayor of said Town, execute this Resolution on behalf of said Town, and that Gladys R. Dalton, Clerk, attest same. Town Attorney Moore then read to Council a Resolution of WAIVER OF support of waiver of NEPA comment period, and Councilmember Johnston NEPA COMMENT moved the adoption of said Resolution as read. Motion was seconded PERIOD by Councilmember Boyd, and carried on the following vote: John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Glen K. Aust - Aye Robert M. Wallace - Aye Alma H. Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye RESOLUTION OF SUPPORT OF WAIVER OF NEPA COMMENT PERIOD WHEREAS, the Pappers Ferry Regional Wastewater Treatment Project (EPA Grant No. C-510577-01) for the jurisdiction consisting of the City of Radford, the Town of Pulaski, the Town of Dublin, March 3, 1981 Pulaski County and Montgomery County, Virginia, has been reviewed and approved by the Virginia State Water Control Board far Step II design funding; and WHEREAS, said project has been issued a Finding of No Significant Impact by the Environmental Protection Agency, Region III, on February 17, 1981; and WHEREAS, the project has already received interim funding for and has completed detailed soil borings, geotechinical investigations, and surveying required for the wasterwater treatment facility and its appurtenances, and received the full support of all state agencies involved in this project; and WHEREAS all the participating jurisdictions have already obligated funds for immediate design totalling $140,000 and interim financing for design of $1,130,000 by the Peppers Ferry Regional Wastewater Treatment Authority; and WAIVER OF WHEREAS, conditions exist within the project's planning area ranging from a declared public health hazard to improper waste- NEPA COMMENT water treatment to direct groundwater discharge, all of which should be corrected immediately; aa~d PERIOD WHEREAS, since the beginning of the planning for the project in 1973, 1974, exhaustive public hearings, meetings, and other forums for public involvement have occurred throughout the region and the state with respect tb this project NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, meeting in REgular Session on this 3rd day of March, 1981, that: (1) The Council of the Town of Pulaski, Virginia, hereby requests that the Environmental Protection Agency immediately release the FY 1980 funds appropriated for this project such that design, which in a sense has already been initiated, can proceed immediately. (2) That Raymond F. Ratcliff, Mayor of said Town, execute this Resolution on behalf of said Town, and that Gladys R. Dalton, Clerk, attest same. (3) That the Clerk of the Council of the Town of Pulaski, Virginia, deliver certified copies of this Resolution as may be necessary to be forwarded to such State and Federal agencies as required. Town Attorney Moore presented and read to Council a Resolution adopted by the Pulaski County Public Service Authority on March 2, 1981, RESOLUTION guaranteeing that in the event the Town of Pulaski is called upon and PUL CO. PUBL: required to pay all or any portion of its guaranteed Six Hundred SERVICE AUTY. Twenty Thousand Two Hundred and 00/100 ($620,200.00)' Dollars of the FILED notes of the Peppers Ferry Regional Wastewater Treatment Authority, the Pulaski County Public Service Authority shall indemnify the Town of Pulaski 5.579% of any sum or sums the Town of Pulaski is required to pay, up to a maximum sum of Thirty-four Thousand, Six Hundred and 00/100 ($34,600.00) Dollars. Councilman Wallace moved that the Resolution of Indemnity, as read, be received and filed. Motion was seconded by Councilmember Boyd, and carried on the following vote: .• ~~ <~ ~3 March 3, 1981 John A. Johnston Pauline G. Mitchell Robert M. Wallace C. E. Boyd, Jr. - Aye Andrew L. Graham, Jr. - Aye - Aye Glen K. Aust - Aye - Aye Alma H. Holston - Aye - Aye James M. Neblett, Jr. - Aye Councilmember Boyrd moved that the Clerk is hereby authorized RESOLUTION RECEIVED AND to receive and file said Resolution of Indemnity from the Pulaski County Sewerage Authority. Motion was seconded by Councilmember Wallace, and carried on the following vote: FILED John A. Johnston Pauline G. Mitchell Robert M. Wallace C. E. Boyd, Jr. - Aye Andrew L. Graham, Jr. - Aye - Aye Glen K. Aust - Aye - Aye Alma H. Holston - Aye - Aye James M. Neblett, Jr. -Aye Town Attorney Moore advised that Pulaski County has requested the Town of Pulaski and the Town of Dublin, through the Pulaski County Service Authority, to allow them to come into the interceptor line running from Dublin to the Equalization Basin, not to exceed 230,000 Gallons per day. Councilmember Johnston moved the adoption of the Resolution RESOLUTION allowing Pulaski County to come into the interceptor line from the ADOPTED ALLOWING Town of Dublin to the Equalization Basin, and pay their proportionate PUL. CO. TO share of the cost of operation and maintenance of the said inter- COME INTO ceptor line. Motion was seconded by Councilmember Boyd, and carried EQUALIZATION on the following vote: BASIN John A. Johnston - Aye Andrew L. Graham, Jr. - Aye Pauline G. Mitchell - Aye Glen K. Aust - Aye Robert M. Wallace - Aye Alma H.,Holston - Aye C. E. Boyd, Jr. - Aye James M. Neblett, Jr. - Aye uFenr rrrTnnt WHEREAS, the Town of Pulaski and Dublin, Virginia, are to be owners of a sewage interceptor line running from the Town RESOLUTION of Dublin and the Equalization Basin located at Fairlawn, Virginia and WHEREAS, the Pulaski County Public Service Authority has a reserved capacity from Pulaski County, Virginia, to an extent of 230,000 gallons per day to the Peppers Ferry Regional Waste- water Treatment Authority; and WHEREAS, Pulaski County has requested assurances this capacity will be available to them in the interceptor line; and WHEREAS, this agreement has been presented to the Pulaski Town Council on the 3rd day of March, 1981, for its consideration. NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, that: 1 1 4 March 3, 1981 The agreement as referred to above between the Town of Pulaski, the Town of Dublin, the Pulaski County Public Service Authority and Pulaski County be hereby accepted and approved. BE IT FURTHER RESOLVED that Raymond F. Ratcliff, Mayor, shall execute the agreement referred to above, and Gladys R. Dalton, Clerk, shall attest and affix the Town Seal. Town Attorney Moore presented a copy of a Resolution adopted by the Pulaski County Board of Sypervisors in which they expressed appreciation to the City of Radford, Town of Dublin and Town of Pulaski for the support of the Peppers Ferry Regional Wastewater Treatment RESOLUTION Authority, expressed by the guarantees, and further to express their OF COUNTY intention to participate and to support the project to the fullest BD. OF SUPERV degree and in such manner as is consistent with the laws of the RECEIVED & Commonwealth of Virginia and to the extent of their allocated capacity. FILED Councilmember Mitchell moved the copy of the Resolution of the Board of Supervisors of Pulaski County be received and filed. Motion was seconded by Councilmember Boyd, and carried on the following vote: John A. Johnston - Aye Pauline G. Mitchell - Aye Robert M. Wallace - Aye C . E . Boyd , Jr . - Aye Town Attorney Moore presented Andrew L. Graham, Jr. - Aye Glen K. Aust - Aye Alma H. Holston - Aye James M. Neblett, Jr. - Aye and read a Resolution re- appointing Mary Lou Steger to the Redevelopment and Housing Authority, and naming members to the Downtown Renovation Committee for the Town of Pulaski, Virginia. Councilmember Neblett moved the adoption of the Resolution, as read. Motion was seconded by Councilmember Graham, and carried. RESOLUTION ADOPTION OF WHEREAS, the term of a member of the Redevelopment and RESOLUTION Housing Authority has expired and she has not been re-appointed or replaced; and the Council desires to re-appoint her; and APPOINTING WHEREAS, the Council of the Town of Pulaski, Virginia, MEMBERS TO desires to create the Downtown Renovation Committee and to appoint members to the Committee for a term of one year. DOWNTOWN NOW, THEREFORE, BE IT RESOLVED by the Council of the Town RENOVATION of Pulaski, Virginia, meeting in Regular Session on this 3rd day of March, 1981, that the person whose name is hereinafter set out, COMM & RE- be and she is hereby re-appointed a member of the Redevelopment and Housing Authority and the other persons are appointed members of the DEVELOPMENT new Downtown Renovation Committee-of the Town of Pulaski, Virginia, the terms of the members to be for the years set out and to expire upon the date set opposite their names, or until their successors are appointed and duly qualify: March 3, 1981 REAPPOINTED MARY L.STEGER TO REDEVELOPMENT & HOUSING T0: Redevelopment and Housing Authority for the Town of Pulaski, Virginia Term Term to Expire 4 years Feb. 15, 1985 Mary Lou Steger DOWNTOWN RENOVATION COMMITTEE MEMBERS T0: Downtown Renovation Committee for the Town of Pulaski, Virginia C. E. Boyd, Jr. One year March 1, 1982 Eugene L. Nuckols One year March 1, 1982 H. Honald Coake One year March 15, 1982 William L. Elmore One year March 15, 1982 Billy R. Smith One year March 15, 1982 Betty N. Sadler One year March 15, 1982 John R. Powers One year March 15, 1982 Tom Cox One year March 15, 1982 Ben Tate One year March 15, 1982 The Clerk of said Council is directed to notify the above persons of their appointment and the expiration date of their terms. The Resolution shall become effective upon adoption. Mayor Ratcliff called for Committee reports. Councilmember Johnston had no report, but asked Mr. Coake to comment on the Veterans Hill project. Mr. Coake advised water lines are in the process of being TOWN MGR. COAKE extended, and hopef ully would be able to extend to the Alum Spring REPORTS ON VETERANS HILL Road residents, and then an application would be submitted for the WATER DIST. PROJ. & ADDL. Brookmont area. LINES FOR ALUM SPG. RESIDENTS Councilmember Mitchell had no report. Mrs Mitchell read a letter from the TV Cable Company an which it was stated the TV Cable TV CABLE LETTER RE: POOR reception, about which there has been some complaint, has been RECEPTION EXPLAINED caused by the County's tower being near the TV Cable tower, but that plans are to have this moved as soon as possible. Councilmember Wallace had no report, but hoped to have some MA!~N ST. LOADING ZONE solution to the loading zone matter within the next week. Councilmember Boyd advised that the Land and Buildings Committee reviewed the contract from Mechanical Maintenance, Inc. regarding ENERGIZING energizing the Municipal Building, and the Committee recommended MUNICIPAL BLDG. REPORT & COUNCIL the following: APPROVES RECOMMENDATION ~~1 Replace a defective D.C. Electric Motor that controlls the ventilation to first floor offices, to cost Approx.; $ 900.00 ~~2 Recommended a Timer to stop the return fan and dis- charge fan from operating continuously, time would stop these fans~at 5:00 P.M. and automatically start them at 7:00 A.M., as well as keep them off on Saturdays and Sundays - approxim. cost (to be paid back in 12 mos.) $ 550.00 Ire ~u March 3, 1981 The A.C. Unit that serves the Police Department should have a valve installed on the cooling coil in order that water can be drained to prevent freezing - cost -- $ 10.00 A.C. Unit that serves Council Chamber should also have a timer to control starting & stopping - cost 700.00 Total approximate cost $2,160.00 Councilmember Boyd moved that the recommendations of the Land and COUNCIL Building Committee regarding energizing the Municipal Building be adopted. APPROVES Motion was seconded by, Councilman Aust, and carried. Councilmember Graham advised that the Finance Committee would meet FINANCE on Monday, the 9th, at 5 P. M, and discuss some budget amendments; as well COMM. TO MEET as other matters ref erred to the Committee. LIFE SAVING Councilmember Graham advised that a letter from the Pulaski County CREW REQ. Life Savings Crew soliciting $1,000 for that organization had been FOR FUNDS TO BE CONS IDF~RED urned over to the Town Manager to be considered at Budget making time. FIRE LANE Councilmember Aust advised that the Ordinance Committee has not ORDINANCE met on the matter of fire lanes, but hoped to have this ready for the next meeting of Council. Councilmember Holston reported the Pollution and Sanitation Committee met and discussed mainly the issue of keeping the landfill open on Saturday mornings, as had been done last fall on a trial basis. However, LANDFILL TO it was felt this was not a feasible operation and the Committee recommended BE OMEN 2 SATS. that the landfill be kept open two Saturdays: April 25th and May 2nd, DURING CLEAN UP from ten o'clock to one o'clock - during the Clean-up Program. Council- WEEK member Holston moved that the recommendation be referred to the Finance Committee to ascertain if there are sufficient funds available to carry out the recommendation. Motion was sew nded by Councilmember Boyd, and carried. RENTAL OF Councilmember Holston asked Town Manager Coake to look into the TIRE SLICER possibility of renting the Tire Slicer to the County. Councilmember Holston advised that on September 18, 1980 the Ordinance Committee was asked to look into the storing of old tires STORING behind places of business. Since that time there have been three Chairmen OF OLD TIRES of that Committee. Mrs. Holston moved that this matter be referred to the BACK OF STORES TO Ordinance Committee for some action on this. Motion was seconded by BE REPORTED ON NEXT Councilmember Neblett, and carried. Mr. Wallace asked that the Ordinance MEETING Committee look into this matter of old tires being stored back of buildings and report at the next meeting of Council. March 3, 1981 Councilmember Neblett advised the Safety Committee has not met. SAFETY He advised that the New River Criminal Justice would be meeting on COMM. REPORT Thursday, with the Chief and Sheriff attending; and in all probability POLICE ACADEMY BUILDING some action would be taken on the inadequate Police Academy ruilding at the College. PERSONNEL & Councilmember Neblett advised the Personnel and Nominating NOMINATING COMM. Committee had not met, but would meet soon to consider the reappoint- ment of members to several of the Committees of Council. Councilmember Mitchell brought up the subject of moving the REPORT THAT FOUNTAIN AT fountain which is now in front of the Filter Plant on Randolph FILTER PLT. NOT IN CONDITIO~venue to Jackson Park in front of the Municipal Building, and TO BE MOVED there was discussion as to whether this fountain would stand being TURNED OVER TO LAND & BLDG.moved again. Mrs. Mitchell moved that it be turned over to the COMM. Land and Building Committee to see if it could be moved, and report to Council.- Motion was seconded by Councilmember Holston, and carried. N.R.VALLEY ON AGING Town Manager Coake advised that requests have been received AND T.G.HOWARD from T. G. Howard Community Center and New River Valley Agency on FINANCIAL REQ. REF. TO Aging for financial assistance, copies of both requests having been .'u;:•' COUNCIL furnished Council. ADJOURNMENT At 6:30 P. M. Councilmember Neblett moved that Council adjourn. Motion was seconded by Councilmember Aust, and carried. APPROVED: yor Ratcliff ATTEST: ~~~~1 Clerk of ouncil