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HomeMy WebLinkAbout09-16-75~~~~ Minutes of the regular meeting of the Pulaski Town Council held September 16, 1975 at 7:00 P. M. in the Council Chambers in the Municipal Building. There were present: Mayor Raymond F. Ratcliff, presiding.. Councilmen: James M. Neblett, Arthur L. Meadows, Mason A. Vaughan, William A. House, C. William Hickam, Jr., Andrew L. Graham, Blair B. Brockmeyer Absent: Councilman Bob J. Clark Also present: Town Manager: J. E. Marshall Clerk: Gladys R. Dalton Town Attorney: Garnett S. Moore Town Treasurer: Roger A. Williams Visitors: Jane Graham, J. R. Schrader, Foy Aust, Myron Aust, and Mr. & Mrs. Max Trompeter The invocation was given by Councilman House, The minutes of the regular meeting of September 2nd and special meeting of September 9th were approved as recorded. Mayor Ratcliff stated it was the time and place as had been advertised in the local newspaper to consider the adoption of a ADOPTION"~OF Resolution declaring certain lands belonging to the Town of RESOLUTION DECLARING pulaski as surplus property and also to consider the adoption PROPERTY SURPLUS of a Resolution relative to the transf er of certain lands outside the corporate limits for lands within the corporate limits. Mayor Ratcliff stated Council would be glad to hear anyone who wished to speak on this subject. No one spoke either for or against said transf er of lands. On motion of Councilman Vaughan, seconded by Councilman House, and carried on the following recorded vote, the following Resolution was adopted declaring certain lands owned by the Town to be surplus property: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - absent Blair B. Crockmeyer - aye Arthur L. Meadows - aye Mason A. Vaughan - aye James M. Neblett - aye RESOLUTION WHEREAS, the Town of Pulaski, Virginia, owns a certain tract of land Lying just south of the corporate, limits of said Town, on both sides of U. S. Highway ~~11, which tract is commonly known as the Pulaski Draper Mountain property, purchased from J. E. Bunts, et ux, on March 27, 1935; and 1 September 16, 1975 WHEREAS, consideration has been given by the Town to exchange of a 7.4 acre portion for several other tracts needed by the Town for public use; and WHEREAS, the Town has considered the future need of the 7.4 acres for Town use and finds it is not presently needed and will not be needed for public purposes in the foreseeable future; NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Pulaski, Virginia, meeting in regular session on this 16th day of September, 1975, that the certain tract of land lying south of the corporate limits of the Town of Pulaski, Virginia, and more particularly described as follows: BEGINNING at a point in the northeastern boundary line of U. S. Route ~~II, which point is South 42 Begs. East 60 feet from three maples at or near a concrete RESOLUTION culvert; thence North 47 degs. 41' East 386.0 feet to a point; thence North 66 degs. 52' East 191.5 feet to a black oak 34 deg. North of an old road; thence South 33 deg. 36' East 600 feet to an iron pipe stake set at RE: SURPLUS the east side of a pine top ridge; thence South 17 degs. 08' East 60 feet to a point; thence South 77 degs. 43' West 632.2 feet to an iron pipe in the northeastern PROPERTY boundary line of Route ~~11, set 2 feet west of a small pine; thence four calls with the eastern and northeastern boundary line thereof; North 3 degs. 24' West 100 feet to an iron pipe; North 24 degs. O1' West 100 feet to an iron pipe; North 31 degs. 29' West 100 feet to an iron pipe; North 33 degs. 41 West 98.7 feet to the point of Beginning, and containing 7.4 acres; designated as Parcel A on a plat showing "Land to be Exchanged between the Town of Pulaski and Foy Aust on Draper Mountain in Pulaski County, Virginia," prepared by R. L. Mathews, Registered Surveyor, dated July 25, 1975; ~~~~ BE, and the same is hereby declared to be surplus property, and that it is not presently needed for the Town's operation and that it is not contemplated that the Town will have actual need for said parcel within the foreseeable future. On motion of Councilmam Neblett, seconded by Councilman Brockmeyer, and carried on the following recorded vote, the following Resolution was adopted authorizing the Mayor and Clerk to execute a deed of exchange of properties between Foy Aust and wife and the Town of Pulaski; C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bab J. Clark - absent Blair B. Brockmeyer - aye Arthur L. Meadows - aye Mason A. Vaughan - aye James M. Neblett - aye WHEREAS, the Land,$iiildin~~; and Parks Committee has this day presented to the Council an Exchange Deed between the RESOLUTION Town of Pulaski, and Foy Aust and Mildred B. Aust, by the RE: EXCHANGE terms of which the Town agrees to convey a 7.4 acre tract OE PROPERTIES to Foy Aust and Mildred B. Aust, who conveys therein to the WITH FOY AUST Town a 7.93 acre tract lying south of and adjacent to said 7.4 acre tract, Lots 2, 3, 4, 5, 6 and 7 in the Elliot Ray Subdivision, and by_separate deed, the Dunagan lot lying on the North side of Second Street next to the old Central School property; and ~~~~ September 16, 1975 WHEREAS, the deed sets out certain terms upon which the parties agree, including the invalidation of the rights to two 25-f oot roads, structures along same, and the landscaping of what is commonly ref erred to as the "mine pit" on the parcel conveyed by the Town; NOW, THEREFORE, BE IT RESOLVED by the Council of the RESOLUTION Town of Pulaski, meeting in regular session on this 16th day of September, 1975, that: RE: EXCHANGE The Exchange Deed referred to above, heretof ore executed by Foy Aust and Mildred B. Aust, and this day filed with the Countil, between the Town and Foy Aust and Mildred B. Aust OF PROPERTIES f or the exchange of certain parcels and tracts of land, BE and the Same is hereby ratified and approved. BE IT FURTHER RESOLVED that Raymond R. Fatcliff, Mayor, shall execute the Exchange Deed on the part of the Town and Gladys R. Dalton, its Clerk, shall attest same; the attorney for said Town is directed to take the necessary steps to conclude the exchange of property and to cause the Exchange Deed and the deed to the Dunagan lot to be recorded, when he is assured that the deeds convey to the Town fee simple marketable title to said real estate described therein. Max Trompeter appeared bef ore Council and stated that on February 13th of this year there was afire in his building on South Washington Avenue, and his wife called the Town Office and the Town was supposed to turn off the water. He stated he received TROMPETER a final bill for services on February 18th in the amount of $18.20 CLAIM DAMAGES and the bill was marked "asked that water be cut off". Mr. Trompeter TO PROPERTY stated he was later billed in the amount of $58.00 for water and ON S. WASH. sewage services. He stated that a water pipe burst in this building AVE. RE: and caused damage to his property in the amount of $688.00 as a FIRE - result of this. TOWN MGR. TO Councilman Graham moved that the Town Manager make an MAKE REPORT investigation of the water problem to the Trompeter Building, and TO COUNCIL bring a report back to the Council. The motion was seconded by Councilman Brockmeyer, Discussion followed. Councilman Vaughan made a substitute motion, that the Town Manager look into the matter of water problem to the Trompeter Building and ascertain from the Town Attorney whether the Town is liable for any damages. The motion died for lack of a second, and the following vote was taken on the first motion, as follows: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - absent Blair B. Brockmeyer - aye Arthur L. Meadows - aye Mason A. Vaughan - aye James M. Neblett - aye 1 Councilman Neblett had no report. ~~~g September 16, 1975 Councilman House reported that the Pulaski County Board of Supervisors had established a Public Safety Commission to review all emergency medical services in the County and have asked the Comm- fission to report back to the Board of Supervisors. Mr. House stated it would seem to him that this might be advantageous to the Town and PUBLIC SAFETY COMMI'CTEE perhaps well for the Council to use this same vehicle for this area. TO LOOK INTO POS. Mr. House further stated he had ascertained that the Town would not OF USING PUB .SAFETY be unwelcome if they would like to use this service. Councilman CgMMISSION RE: MEDICAL House moved that the Council ask the Public Safety Commission to look SERVICES into the possibilities and make a recommendation to the Town Council if there are advantages for using this Commission. The motion was seconded by Councilman Graham, and carried on the following recorded vote: James M. Neblett - aye Mason A. Vaughan - aye Arthur L. Meadows - aye Blair B. Brockmeyer - aye Bob J. Clark - absent Andrew L. Graham - aye William A. House - aye C. William Hickam,Jr. aye Councilman Meadows had no report, but stated the Ordinance Committee hoped to have a report at the next meeting of Council on the taxicab rate increase request. Councilman House as Chairman of the Finance Committee, reported there had been established by the Council several months ago a f ormat regarding the transfer and terminology of Revenue Sharing Funds and moved that Council appropriate from Revenue Sharing Funds to Revenue TFR . OF FUNDS FR. Sharing Expenditure Accounts, as follows: To Project ~~4001 Macgill REV. SH. TO VARY Village Recreation the sum of $1,000; Project ~~4002 Loving Field Complex ACCOUNTS the sum of $5,000; Project ~~4046 Radio Equipment Fire Department the sum of $997.15; and Project ~~4032 Street Blacktopping the sum of $4,789.00. The motion was seconded by Councilman Brockmeyer. During the discussion which followed, Councilman Hickam gave a brief report on the operation of the new blacktopping equipment which was demon- strated to the Town recently by the dealer, and stated it was felt that this equipment would be an asset to the Town in that street black- topping could be done as needed without having to get bids from con- tractors and that the Town could actually.do this work cheaper than by contract jobs. There was much discussion among the Councilmen as ~~~0 September 16, 1975 to what the $1,000 to Macgill Village Recreation and $5,000 to Loving Field Complex would cover, such as repairs, seeding, etc., and how this figure had been estimated. Councilman House then amended his motion that Project ~~4012, ~p4046 and ~~4032 only be included in Council's appropriation from Revenue Sharing Funds to Revenue Sharing Expenditure Accounts so stated. The motion was seconded. by Councilman Graham, and carried on the following recorded vote: James M. Neblett - aye Mason A. Vaughan - aye Arthur L. Meadows - aye Blair B. Brookmeyer - aye Bob J. Clark - absent Andrew L. Graham - aye William A. House - aye C. William Hickam, Jr. - aye Councilman Graham moved that the Town Manager be authorized APPROPRIATION OF $1,000 & $5,000 for RECREATION PROJECTS to do the reseeding necessary at Macgill Village and Loving Field. Thw motion was seconded by Councilman Neblett. Councilman Vaughan offered a substitute motion that the sum of $1,000 and $5,000 be appropriated from General Funds and later be reimbursed from Revenue Sharing Funds. The motion died for lack of a second. Councilman Vaughan then moved that the appropriation of $1,000 and $5,000 as suggested by Councilman House, be approved. The motion seconded by Councilman House, and carried on the f oLlowing recorded vote: James M. Neblett - aye Mason A. Vaughan - aye Arthur L. Meadows - aye Blair B. Brookmeyer - aye Bob J. CLark - absent Andrew L. Graham - aye William A. House - aye C. William Hickam, Jr. - aye Councilman House moved that the Town Treasurer be authorized TOWN TREAS. TO REIMBURSE GEN . FUND FOR ACTUAL EXPENDITURES to reimburse the General Fund for actual expenditures previously appropriated from Revenue Sharing Funds in the following amounts and accounts: Project ~k4001 Macgill Village Recreation $ .139.77 Project ~~4002 Loving Field Complex 4,240.13 Project ~~4012 Fire & Utility Truck 800.00 Project ~p4014 Accounting Equipment ,439.92 Project ~~4032 Street Blacktopping Materials 5,095.81 Project ~~4038 Sid ewalk, Curb, Gutter 4,362.29 Project ~~4049 Central Gym-Recreation 3,830.45 The motion was seconded by Councilman Graham, and carried on the following recorded vote: James M. Neblett - aye Mason A. Vaughan - aye Arthur L Meadows - aye Blair B. Brookmeyer - aye Bob J. Clark - absent Andrew L. Graham - aye William A. House - aye C. William Hickam,Jr. - aye ~~~1 September 16, 1975 Councilman Vaughan had no report. Councilman Brookmeyer stated he had no report. However, he inquired relative to several administrative matters, those being the delay BROCKMEYER in making a report to the State Water Control Board regarding the landfill; INQULRES request by Mr. Ratcliffe near McMillan's store relative to some work on Peak Creek, and the traffic signals at Route 99 shopping center. Councilman Graham reported that the Utilities Committee met on Tuesday with the County Water Authority. Members of the County Authority advised that it would be 1976 before the plans for the County treatment UTILITIES REPORT ON facilities would be completed and a contract would be awarded sometime MEETING WITH PUL, thereafter. Mr. Graham stated the Authority inquired as to what the CO. WATER AUTHORITY. Town's position would be in relinquishing its contract with the Town of Dublin; that it would be necessary to update our present Filter plant in order to supply water until 1979. Mr. Graham asked Town Manager Marshall to check with the Engineers to see what are the chances of processing three million gallons of water per day through the plant. Mr. Graham stated also that the Committee at its meeting discussed the installation of a leaf screen at the Peak Creek Pumping Station. Councilman Graham also reported the Utilities Committee discussed the extension of water and sewer services outside the TOWN MGR. corporate limits. Mr. Graham moved that the Utilities Committee and TO SUBMIT REPORT DN Town Manager bring a report to the Council concerning a policy on both WATER SEWER LINE inside and outside of corporate limits on water and sewer services. EXTS. OUTSIDE CORPORATE The motion was seconded by Councilman Brookmeyer and carried on the LIMITS following recorded vote: fames M. Neblett - aye Mason A. Vaughan - aye Arthur L. Meadows - aye Blair B. Brookmeyer - aye Bob J. Clark - absent Andrew L. Graham - aye William A. House --aye C. William Hickam, Jr. - aye Councilman Graham brought to the attention of Council the fact HIDDEN VALLEY that 21 meters and 21 sewer connections had been made to Hidden Valley CONNEXTIONS PENDING Apartments, a total cost of $7,702.38, which had not bee paid, and it appeared necessary to get some advice from the Town Attorney on how to collect this amount. Mr. Graham stated it was the policy of the Town that these connections be paid for in advance. Councilman Graham moved that the Town Manager make a report to the Council after which the Council ~~~~ September 16, 1975 will decide on the collection of this amount. The motion was seconded by Councilman Brockmeyer, and carried on the following vote: James M. Neblett - aye Mason A. Vaughan - aye Arthur L. Meadows - aye Blair B. Brockmeyer - aye Bob J. Clark - absent Andrew L. Graham - aye William A. House - aye C. William Hickam, Jr. - aye Councilman Graham stated he felt that Council should become involved more with the spending of the Town's money; that he felt overnight travel of town employes should be approved prior to REVIEW OF the trip. Mr. Graham moved that Council review and approve over- OVER NIGHT TRAVEL night travel expenses out of town for town employes. The motion MOTION DEFEATED was seconded by Councilman Brockmeyer. There followed a discussion as to what effect this would have on emergency situations such as an equipment breakdown and it would be necessary for an employe to make a quick trip out of town for repairs. Also, there was dis- cussion regarding the development of some guidelines, or establish some policy regarding this situation. The recorded vote on the above motion was as follows: James M. Neblett - No Mason A. Vaughan - No Arthur L. Meadows - No Blair B. Brockmeyer - Aye Bob J. Clark - absent Andrew L. Graham - Aye William A. House - No C. William Hickam, Jr. - No Motion was defeated. Councilman Hickam called Council's attention to item three of the Town Manager's administrative report regarding the Technical Committee to be composed of ten people from this area to work with the Highway Department officials for the updating of the Thorough- that from the Town of Pulaski fare Plan. Mr. Marshall had suggested in his report to Council/there should be the Town Manager, Town Engineer and Chairman of the Street SUGGESTED Committee; from Pulaski County it was suggested the County Adminis- COMMITTEE FOR THOROUGH- trator and a member of the Board of Supervisors; the Planning FARE PLAN UPDATE District Commission Executive Director and the person in charge of Planning District's Transportation plan, with the remaining three members from the Highway Department. Councilman Hickam moved that this be the designated ten (10) members of the Technical Committee on the Thoroughfare Plan. The motion was seconded by Councilman September 16, 1975 5~~3`7~ Brockmeyer. There was some discussion as to whether the Town had the right to appoint members from the County to this Committee. Councilman Hickam made a substitute motion that the Town Council appoint the Town Manager, Town Engineer and Chairman of the Street Committee to represent the Town on the Technical Committee, and recommended the other seven (7) to be as outlined. The motion was seconded by Councilman Graham, and carried on the f ollowing recorded vote: James M. Neblett - aye Arthur L. Meadows - aye Bob J. Clark - absent William A. House - aye Mason A. Vaughan - aye Blair B.,Brockmeyer - aye Andrew L. Graham - aye C. William Hickam, Jr.-aye At 8:45 P. M. Town Manager Marshal asked that an executive session EXECUTIVE be held to consider a personnel matter. Councilman House so moved, SESSION seconded by Councilman Hickam, and carried. At 9:10 P• M. Council returned to regular session on motion of REGULAR SESSION Councilman Graham, seconded by Councilman Vaughan, and carried. Town Manager Marshall reported that the necessary inf ormation had been received from Wiley & Wilson to submit to the Environmental 1 Protection Agency a reimbursement for the first payment on the Infiltration/Inflow Study - the total cost through August of 1975 INFILTRATION/ INFLOW STUDY being $36,193.23, and that the Town's application has been submitted REPORT FROM TOWN MANAGER f or reimbursement for 75% of this cost - or $27,100. Mr. Marshall further stated through August, the Infiltration/Inflow Study is 51.7% completed; that as part of the agreement on the Grant from EPA, the Town will receive two payments - one will be at the 50% or better completion, and the other will be upon final completion and submission to EPA for approval. Town Manager Marshall stated Mayor Ratcliff had in front of him a crest received from the Town's Sister City, Ashburton, New Zealand, CREST which Mayor Ratcliff displayed for all to see. Mr. Marshall also RECEIVED FROM ASHBURT01`~ead a letter from I. S. Watson, Town Clerk of Ashburton, which NEW ZEALAND accompanied the coat of arms, together with a portion of the New Zealand newspaper carrying a picture of Mr. and Mrs. Frank Morrison, recent visitors from Ashburton in Pulaski, presenting to the City officials of Ashburton the bust of Count Pulaski and also a key to Pulaski. ~~~~ September 16, 1975 Councilman Vaughan moved that Council accept the Crest COUNCIL ACCEPTS CREST FROM SISTERand directed that a letter be written to the Sister City CITY (ASHBURTON) thanking them. The motion was seconded by Councilman Hickam, and carried. Town Manager Marshall reminded the Mayor and members of FIRE PARADE Council of the Fire Prevention Parade to be held Dctober 9th, at 7:00 P. M. Town Manager Marshall also advised Council of a recent aeeting with the representatives from the Planning District Commission regarding the possibility of developing bike trails or lanes in the Town, and stated the plan developed for the POSSIBILITY OF DEVELOPING BIKE Town would be part of the Regional Plan which would possibly TRAILS include areas both inside and outside of the corporate limits. He stated preliminary proposals would be reviewed by the Town Planning Commission, with input from them and possibly citizens participation. Mr. Marshall stated it appears grant money for such a project is available on an 8~1I5 basis through the Highway Safety Division as well as the Department of Highways and Transportation. Town Manager Marshall stated inf ormation had been received from the Division of Personnel regarding a recent NEC .SOMEONE amendment signed by the Governor regarding the Employe RULE ON EMPLOYE Grievance procedure, which indicates that the Town should GRIEVANCE OTHER THAN provide for someone out of the line management structure of MANAGEIt[ENT STRUCTURE Pulaski such as, the Town Attorney to rule on questions of grievability. He stated that he and Mr. Moore are working on this. Town Manager Marshall stated at the last meeting of Council he was requested to assemble together the information and the written request from the employes that are over sixty- WRITTEN REQS. OF five years of age and have been allowed to continue on a f ull- 6 5 & OVER FOR EMPLOYMENT time basis with the Town, and these employes being Gladys R. GRANTED TIL JULY, 1976 Dalton, Ed Hurd and Maxwell W. Wheeler; that Winifred Morris 1 L~ had recently been given permission by Council to continue for ~~ September 16, 1975 one year on fulltime basis after his sixty-fifth birthday on August 9, 1975. Mr. Marshall stated formal requests had been made to him with favorable comments from the Department Heads, and it was his recommendation they be allowed to continue working until ~~ Council's reorganization meeting - July I, 1976. Councilman Vaughan so moved, seconded by Councilman Neblett, and carried on the follow- ing recorded vote: C. William Hickam, Jr. - aye William A. House - aye Andrew L. Graham - aye Bob J. Clark - absent Blair B. Brockmeyer - aye Arthur L. Meadows - aye Mason A. Vaughan - aye James M. Neblett - aye Town Manager Marshall again called Council's attention to the fact that the Mayor and members of Council must file with the MEMBERS MUST FILE REAL Clerk of the Circuit Court by December 3I, 1975 a statement disclosing ESTATE HOLDINGS WITH C:O. their real estate holdings in accordance with Section 2.1-353.1 of CLERK the Code of Virginia. LJ Town Manager Marshall advised that the Virginia Municipal League convention for 1976 would be held in Richmond at the John Marshall - 1976 LEAGUE Holiday Inn-?Downtown or Sheraton Motor Inn, and it would be necessary MEETING to send in a room designation at this time. On motion of Councilman Vaughan, seconded by Councilman Neblett, and carried. Council adjourned at 9:25 P. M. APPROVED: ~ ` ~_ ..,,G~, Mayor Ra iff ATTEST %~ C / C 1 erk of unc i 1 U~/'\-~/