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HomeMy WebLinkAbout01-07-14Minutes of the Town Council meeting held Tuesday, January 7, 2014 at 7:00 p.m. in the Council Chambers of the Municipal Building: There were present: Mayor: Jeffrey S. Worrell Council: Heather L. Steele, Gregory C. East, David L. Clark, Joseph K. Goodman, James A. Radcliffe Absent: H. M. Kidd Staff: Shawn M. Utt, Town Manager David Warburton, Town Attorney Dave Quesenberry, Asst. to the Town Manager Patricia Cruise, Clerk of Council Anthony Meredith, Police Captain Bill Pedigo, Town Engineer Pam Witten, Finance Director Dave Hart, Parks and Facilities Others: Clark Payne Janet Kester Jarod Kester Nick Glenn Amy Lewis Morgan Welker Mike Williams, Press Calvin Pynn, Press Mayor Worrell called the meeting to order at 7:00 p.m. Councilwoman Steele led the Pledge of Allegiance and Councilman East gave the Invocation. Following roll call, Councilman Goodman moved to add to the agenda under New Business, item 13c, Resolution 2014-01, Consolidation Concerns Regarding Potential Closure Of Pulaski Middle School. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Absent Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye Mayor Worrell advised that the first item on the agenda was a Presentation by Janet Kester from Literacy Volunteers. Ms. Kester provided an overview of how Literacy Volunteers help in the community. Mayor Worrell thanked Ms. Kester for her presentation. The next item on the agenda was Public Hearings. Mayor Worrell advised that the Public Hearing was for Virginia Department of Transportation (VDOT) 6 Year Priorities. He noted that for the past several years, the Town's only urban projects with VDOT funding had been for Route 99. He added that since that project had been fully funded, VDOT was requesting that the Town provide a list of future project priorities. Mr. Utt advised that staff had proposed four projects for Council's consideration. The first was Commerce Street bridge replacement. He noted that this bridge crossed Peak Creek on the SE portion of Town near the Kersey Bottom. community. The next proposed project was the Route 99 bridge. He advised that this project Page i of 4/January 7, 2014 would entail major repair/reconditioning of the bridge that crossed Peak Creek near the intersection of Roue 99 and Dora Highway. The third item was Main Street two-way traffic. He advised that this project would involve the replacement of signalization at intersections and construction of a roundabout or signalization at the Duncan Avenue/Main Street intersection. The final project was traffic control at the Memorial Boulevard/Bob White Boulevard intersection. He noted that this project would involve installing new signalization or a roundabout. Mr. Utt added that VDOT had asked for 6 Year Plan projects, and the projects suggested by staff would probably be 20 Year Plan projects. Mayor Worrell opened the Public Hearing at 7:15 p.m. There being no comments, the Hearing was closed. Following discussion by Council, the consensus was for staff to forward the 6 Year Plan priorities. The next item on the agenda was the Consent Agenda consisting of the December 3, 2013 Council minutes Councilman Clark moved to adopt the Consent Agenda consisting of the December 3, 2013 Council minutes as written. The motion was seconded by Councilman Goodman and carried on voice vote. Mayor Worrell moved on to Project Updates with the first item being Water Treatment Plant upgrades. Mr. Utt advised that the low bid price received for water treatment plant upgrades was approximately $200,000 over budget after all cost savings had been taken into account. He suggested increasing the loan portion by $200,000. He asked that Council award the contract to Frizzell Construction Company in the amount of $2,325,280 and authorize staff to proceed with negotiations with the Virginia Department of Health for the additional loan funding needed for the project. Councilman Goodman requested that when speaking to the Health Department about increasing the loan amount, staff ensure that the interest rate was not increased. Following discussion, Councilman Goodman moved to authorize the Town Manager to execute the contract with Frizzell Construction Company in the amount of $2,325,280 and proceed with negotiations with the Virginia Department of Health for the additional loan funding needed for the project. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Absent Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye The next item for discussion was Kersey/Case Knife CDBG Planning Grant. Mr. Utt advised that the next housing grant was to be focused in the Kersey Bottom/Case Knife area. He added that staff had canvassed the area with fliers advertising the upcoming community meeting. He noted that the main purpose of this community meeting would be to solicit interest from those in the community in need of housing repair assistance, who had not been served by the tornado CDBG funding. He reminded Council that the Department of Housing and Community Development had approved a $3,000 initial planning grant to help fund the upfront work and was considering an additional $22,000 planning grant to help move the project forward. He added that the additional funding was contingent on the Town identifying potential participants during the process. The next item on the agenda was Joint Dispatch. Mr. Utt advised that the Joint Dispatch Committee did not meet in December. He added that the next meeting was scheduled for January 9. Page 2 of 4/January 7, 2014 Mayor Worrell moved on to New Business. The first item was Fiscal Year 2015 proposed budget calendar. He added that a proposed calendar of milestones for the upcoming budget had been enclosed in the Council packet. He noted that Council would begin work on the budget in February. Mr. Utt reviewed the proposed budget calendar. The next item on the agenda was County Middle School options. Mayor Worrell advised that several members of Council had requested this item for the meeting. He noted that there would be a Public Hearing on the topic the following Monday with the Board of Supervisors. He added that he planned to speak on behalf of the Town and had included those talking points in the packet. Councilman East reviewed some concerns that he had regarding the suggestion of a combined middle school. He reviewed those items for Council. Councilmen Goodman and Radcliffe agreed with both the Mayor and Councilman East. Councilman East moved to adopt Resolution 2014-01, Consolidation Concerns Regarding Potential Closure Of Pulaski Middle School. Councilman Radcliffe seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Absent Joseph K. Goodman -Aye James A. Radcliffe -Aye The next item on the agenda was Resolution 2014-02, Requesting The Pulaski County Board Of Supervisors Support For The Reconstruction Of Exit 94-Interestate 81. Mayor Worrell advised that the Town wished to include the reconstruction of Exit 94 -Interstate 81 in its 6 Year Plan. However, since that was in the County, Council was asking the Pulaski County Board of Supervisors to adopt it in their 6 Year Plan. Councilman Goodman moved to adopt Resolution 2014-02. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Absent Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye At 7:40 p.m., Councilman Goodman moved to enter Closed Session under Virginia Code 2.2-3711, (A-1), Interviews, appointments, personnel, (A5), Prospective business or industry or the expansion of an existing business and industry, where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community and (A-7), Consult with legal counsel and briefing by staff for discussion of specific legal matters and matters subject to probable litigation and (A-1), . Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Absent Gregory C. East -Aye Joseph K. Goodman -Aye David L. Clark -Aye James A. Radcliffe -Aye At 7:53 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Goodman, seconded by Councilman Clark and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Absent Gregory C. East -Aye Joseph K. Goodman -Aye Page 3 of 4/January 7, 2014 David L. Clark -Aye James A. Radcliffe -Aye There being no further business, the meeting adjourned at 7:54 p.m. on motion by Councilman Clark, seconded by Councilman Goodman and so carried. i~ Approved: Jeffrey S. Worrell, Mayor Page 4 of 4/January 7, 2014