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Home My WebLink About11-04-14mm~tes of the Town Council meeting held Tuesday, November 4, 2014 at 7:00 p.m. in the Council Chambers of the Municipal Building: There were present: Mayor: Jeffrey S. Worrell Council: Heather L. Steele, Gregory C. East, David L. Clark, H. M. Kidd, James A. Radcliffe, Absent: Lane R. Penn Staff: Shawn M. Utt, Town Manager David Warburton, Town Attorney David Quesenberry, Asst. to the Town Manager Patricia Cruise, Clerk of Council Bill Pedigo, Town Engineer John White, Economic Development Director Gary Roche, Police Chief Pam Witten, Finance Director Others: Clark Payne Edward Crone Bill Warden Janet Jonas Pete Huber Betty Quesenberry Roger L. Stilwell Joseph Goodman Morgan Welker Calvin Pynn Mayor Worrell called the meeting to order at 7:00 p.m. Councilwoman Steele led the Pledge of Allegiance and Councilman Clark gave the Invocation. Following roll call, Mayor Worrell welcomed the visitors to the meeting. He advised that the first item on the agenda was the Public Comment period. Edward Crone addressed Council advising that he was relatively new to the Town of Pulaski. He added that he was the new Site Coordinator for RSVP at the Senior Center. He complimented the Pulaski Area Transit system in our area. Additionally, he complimented the active and strong Senior Center and the staff. He commented that if the Senior Center did not provide the activities that it did, many senior citizens would have no way to go anywhere or do anything. He thanked Council for their support of the seniors in the area and asked for their continued support of Pulaski Area Transit and the Senior Center. He opined that Pulaski is a great place and that it needed to be stressed outside our area. Mayor Worrell moved on to the Consent Agenda. Councilman Clark moved to adopt the Consent agenda consisting of the minutes of the October 8, 2014 Town Council meeting as written. Councilman Kidd seconded the motion and carried on voice vote. Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Absent The next item on the agenda was the Project Update with the first item being the project Review Chart. Mr. Utt advised that the newest Project Update had been included in the packet. He asked if Council had any questions or suggestions. Page 1 of 4/November 4, 2014 Council as a whole, were pleased with the format. Councilman East asked whether a business recruitment package had been prepared? Mr. Utt replied that Mr. White had provided some information to him, but he had not reviewed it yet. He added that the County had purchased some software that would help with recruitment. Mr. White added that there had been some positive changes recently, with more to come, that would need to be included in the recruitment package and that he had been waiting for full information that could be included in the packet. Councilman East agreed with the decision to wait for the up to date information that would be forthcoming. The next item for consideration was Presentations. Mayor Worrell advised that Mr. Utt and the interim Assistant County Administrator had traveled to Norfolk the previous week for the Governor's Housing Conference. He added that the Town of Pulaski and Pulaski County were awarded the 2014 Virginia Housing Award for Best Housing Program or Service for the Pulaski Tornado Recovery project. He advised that he was prepared to present the Award to the Pulaski County representatives present. Peter Huber, Pulaski County Administrator, and Bill Warden and Janet Jonas staff, received the Award from Mayor Worrell. Mr. Huber thanked the Mayor and advised that he appreciated the partnership with the Town. The next item on the agenda was Kersey Bottom/Case Knife CDBG Grant Management agreement. Mr. Utt advised that a proposed contract for grant administration services related to the Kersey Bottom/Case Knife Planning grant had been included in the Council packet. He added that the agreement was with Community Planning Partners, the same firm that had assisted the Town with the Dora Highway and Tornado Recovery CDBG projects. He noted that the draft agreement had been reviewed by the Town Attorney and found to be in good form. Councilman Clark moved to authorize the Town Manager to execute the agreement with Community Planning Partners for Kersey Bottom/Case Knife CDBG grant management. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Absent Mayor Worrell moved on to Old Business. The first item was Resolution 2014-37, Appointments to the Planning Commission and completed action of Council. Councilman East moved to adopt Resolution 2014-37, Appointments to the Planning Commission. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Absent Page 2 of 4/November 4, 2014 ~ ne next item was Resolution 2014-38, Authorizing the Write-Off of Uncollectable Utility Account Balances in the Amount of $141,347.01 and completed action of Council. Councilman Clark moved to adopt Resolution 2014-38, Authorizing the Write-Off of Uncollectable Utility Account Balances in the Amount of $141,347.01. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Absent Resolution 2014-39, Authorizing the Town Manager and Finance Director to Write-Off Outstanding Utility Accounts Older Than Five Years on an Annual Basis was the next item for consideration and completed action of Council. Councilman Kidd moved to adopt Resolution 2014-39, Authorizing the Town Manager and Finance Director to Write-Off Outstanding Utility Accounts Older Than Five Years on an Annual Basis. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Absent The next item for consideration was Resolution 2014-40, Appointing the Town Representatives to the Friends of Calfee Park's Board of Directors and completed action of Council. Councilman Kidd moved to adopt Resolution 2014-40, Appointing the Town Representatives to the Friends of Calfee Park's Board of Directors. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Absent Mayor Worrell moved on to New Business. Mr. Utt advised that 4 plots of a family section had been offered to the Town for repurchase. The owner suggested that if the Town did not repurchase the plots, that she be allowed to donate them to a church for their use. Following discussion, staff advised that a Resolution would be drawn up authorizing donation of the cemetery plots to a church. At 7:22 p.m., Councilman East moved to enter into Closed Session under Virginia Code 2.2-3711 (A-1), discussion for consideration of employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of public officers, appointees or employees, regarding Fire Department Personnel, Public Works Personnel and Town Manager Evaluation. Additionally, under (A-3), discussion for consideration of the disposition or acquisition of publicly held property regarding Loving Field. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Absent Page 3 of 4/November 4, 2014 Councilman Penn arrived at the meeting at 7:30 p.m. At 7:45 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Clark, seconded by Councilman Penn and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye At 7:46 p.m., there being no further business, the meeting adjourned on motion by Councilman Clark, seconded by Councilman Kidd and carried on voice vote. Approved: ' ~ J rey S. Worrell, Mayor Page 4 of 4/November 4, 2014