Loading...
HomeMy WebLinkAbout12-02-14Minutes of the Town Council meeting held Tuesday, December 2, 2014 at 7:00 p.m. in the Council Chamber`s _ of the Municipal Building: There were present: Mayor: Jeffrey S. Worrell Council: Heather L. Steele, Gregory C. East, David L. Clark, H. M. Kidd, James A. Radcliffe, Lane R. Penn Staff: Shawn M. Utt, Town Manager David Warburton, Town Attorney David Quesenberry, Asst. to the Town Manager Brenda Shelton, Acting Clerk of Council John White, Economic Development Director Gary Roche, Police Chief J. D. Saul, Sergeant, Police Department B. M. Webb, Officer, Police Department Pam Witten, Finance Director Others: Clark Payne Nick Glenn Betty Quesenberry H. W. Phillips Andy Cullip Joseph Goodman Roger Stilwell Terry Hale, Sr. Barry Hale J. D. Saul Melinda Williams Mike Williams Mayor Worrell called the meeting to order at 7:00 p.m. Councilman Clark moved to appoint Brenda Shelton, Acting Clerk of Council. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye Councilman Radcliffe led the Pledge of Allegiance and Councilman East gave the Invocation. Following roll call, Councilman Clark moved to modify the agenda to add the presentation of the Employee of the Month award for December. Councilman Radcliffe seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye Mayor Worrell welcomed the visitors to the meeting and advised that the first item on the agenda was the Employee of the Month. He introduced Police Officer Brion Webb as the December Employee of the Month. He presented Officer Webb with a framed award and congratulated him. He read the Press Release aloud and advised that in addition to receiving the award, Officer Webb would receive an extra paid day off from work and be eligible for the Employee of the Year Award at the end of the year. The next item on the agenda was a Public Hearing requesting a Special Exception in the B-2 General Business District for a Treatment Clinic. Page 1 of 5/December 2, 2014 t~fir.Z~uesenberry advised that a Special Exception had been requested to permit the operation of a substance abuse clinic at 141 East Main Street. Mr. Quesenberry summarized the information provided in the packet. He advised that the Planning Commission conducted a hearing and after receiving all comments, voted unanimously to recommend that the special exception not be granted on the basis of Section 705.4-4 (a) of the Zoning Regulations that the proposed use was not in character with the existing neighborhood and was not compatible with the existing uses in the neighborhood. Mayor Worrell disclosed that he had worked with the owner of the property in the past. Mayor Worrell opened the Public Hearing at 5:08 p.m. There being no comments from the Public, the Hearing was closed. Councilman Penn moved to support the Planning Commission decision to deny the Special Exception for a treatment clinic. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye The next item on the agenda was the Consent Agenda. Councilman Kidd moved to adopt the Consent Agenda consisting of the November 4, 2014 Council minutes as written. Councilman Clark seconded the motion and carried on voice vote. Mayor Worrell moved on to Project Review Chart Update. Mr. Utt summarized the Project Review Chart for Council. He advised that four proposals had been received for Finance software and that two presentations had been scheduled for Finance staff. He noted that the Gatewood Advisory committee and the Senior Center Advisory committee were scheduled to meet prior to the December 16 Council Work Session. Councilman East inquired when the Robinson, Farmer, Cox audit would be presented to Council? Mr. Utt advised that the audit would probably be presented at the January 2015 Council Work Session. Councilman East then inquired whether the work on the Town website could be outsourced? Mr. Utt advised that he would gather some numbers and return to Council. Councilman Radcliffe inquired into the status of abandoned houses in the Town? Mr. Utt advised that there was one building on First Street and one other building that was not residential that would use up most of the funds for that line item. He noted that Council could discuss this further at a future Work Session. Councilman Radcliffe commented that there were a lot of vehicles that appeared to be abandoned in the parking lot next to the Steer House. He inquired whether there was any Ordinance preventing that? Chief Roche replied that was nothing in the Ordinance for that area. There being no further questions from Council, Mayor Worrell moved on to Old Business. The first item was Resolution 2014-41, Authorizing the Donation of Cemetery Lots to Churches. He noted this would complete action of Council. Page 2 of 5/December 2, 2014 Mr. Warburton advised there was an error on the Resolution. The date in the 5th and 6'h paragraphs were incorrect and should read 12-02-14. Councilman East moved to adopt Resolution 2014-41, Authorizing the Donation of Cemetery Lots to Churches, with the dates amended to 12-02-14. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye The next item for consideration was Resolution 2014-42, Amending the Town Personnel Manual Regarding Employee Service Awards. Mayor Worrell advised that this completed action of Council. Councilman Clark moved to adopt Resolution 2014-42 as written, Amending the Town Personnel Manual Regarding Employee Service Awards. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye Mayor Worrell moved on to Resolution 2014-43, Revising the Town's Employee Leave Accrual Policy. Mr. Utt advised that the Resolution included in the Council packet had an error on the second page. He noted that the third line after the word observed should read (including Personal Days). He added that an amended Resolution had been placed at the dais. Councilman East moved to adopt Resolution 2014-43, Revising the Town's Employee Leave Accrual Policy as revised. Councilman Steele seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye The next item on the agenda was Ordinance 2014-22, Amending Sections of Chapter 38, Article III of the Town Code Regarding Property Maintenance and Weeds and Grass Violations. Councilman Clark moved to adopt Ordinance 2014-22, Amending Sections of Chapter 38, Article III of the Town Code Regarding Property Maintenance and Weeds and Grass Violations as written. Councilman Kidd seconded the motion. Councilman Penn advised that the Ordinance did not specify the maximum allowed height of the grass. Mr. Utt responded that the Ordinance followed the state code regarding the maximum allowed height of the grass. Mr. Warburton interjected that following the Public Hearing, he thought staff was asked to shorten the notice and compliance periods, not change what was required of land owners to be responsible citizens. Councilman Penn accepted the explanation. The motion then carried on the following recorded vote: Page 3 of 5/December 2, 2014 Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye Mayor Worrell moved on to New Business. The first item was James Hardie Building Products Performance Agreement. Mr. Utt advised that related to the James Hardie expansion announced several months ago, a Performance Agreement between the Company, the Town, County and Commonwealth had been included in the packet. He noted that a revised version changing the date had been placed at the dais. He summarized the agreement for Council. He added that the Town agreed to provide the company nineteen acres of land adjacent to the facility as a match for the grant funds. He reminded them that previously, the Town and County executed a formal agreement combining the James Hardie and Falls Stamping projects allowing the County to provide all of the match required for Falls Stamping while the Town provided the entire match requirement for the James Hardie project (via the land). Councilman Clark moved to authorize the Town Manager to execute the agreement on behalf of the Town of Pulaski. Councilman Kidd seconded the motion. Prior to voting, Mr. Warburton asked that the motion specify that Council was authorizing execution of the revised agreement. Councilman Clark withdrew his motion. Councilman Clark moved to authorize the Town Manager to execute the revised agreement with James Hardie Building Products on behalf of the Town of Pulaski. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye The next item on the agenda was Resolution 2014-44, Nominating Reappointment of Mrs. Sunshine Cope to the Board of Zoning Appeals. Mr. Utt advised that Mrs. Sunshine Cope's appointment to the Board of Zoning Appeals had expired and was in need of reappointment. He noted that the Town would make the nomination and the Circuit Court would make the appointment. Councilman East moved to adopt Resolution 2014-44, Nominating Reappointment of Mrs. Sunshine Cope to the Board of Zoning Appeals as written. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye The next item for consideration was Resolution 2014-45, Appointments to the New River Valley Agency on Aging Board. Mr. Utt advised that Ms. Lydia Hickam needed to be re-appointed to the New River Valley Agency on Aging Board. Additionally, he advised that Ms. Pam Austin was willing to serve as Alternate to the Board. Page 4 of 5/December 2, 2014 Councilman Kidd moved to adopt Resolution 2014-45, Appointments to the New River Valley Agency on Aging Board as written. Councilman Penn seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye At 7:32 p.m., Councilman Clark moved to enter into Closed Session under Virginia Code 2.2-3711 (A-1) Discussion for consideration of employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of public officers, appointees or employees, regarding Public Works Staffing Plan and (A-3), discussion for consideration of the disposition or acquisition of publicly held property regarding Loving Field. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye At 7:45 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Penn, seconded by Councilwoman Steele and carried on the following recorded vote: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye There being no further business, the meeting adjourned on motion by Councilman Penn, seconded by Councilman Clark and carried on voice vote. Approved: .%' rey S. Worrell, Mayor Page 5 of 5/December 2, 2014