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HomeMy WebLinkAbout02-03-15-Minutes of the Town Council meeting held Tuesday, February 3, 2015 at 7:00 p.m. in the Council Chambers of the Municipal Building: There were present: Mayor: Jeffrey S. Worrell Council: Heather L. Steele, Gregory C. East (arrived at 7:07), David L. Clark, H. M. Kidd, James A. Radcliffe, Lane R. Penn Staff: Shawn M. Utt, Town Manager David Warburton, Town Attorney David Quesenberry, Asst. to the Town Manager Patricia Cruise, Clerk of Council Bill Pedigo, Town Engineer Kim Caudill, Administrative Manager Pam Witten, Finance Director John White, Economic Development Director Gary Roche, Police Chief Robbie Kiser, Assistant Fire Chief Others: Joseph Goodman Tye Kirkner Janet Jonas Clark Payne Charles R. Bopp Barry Hale Mike Williams, Press Mayor Worrell called the meeting to order at 7:00 p.m. Councilman Kidd led the Pledge of Allegiance and Councilman Clark gave the Invocation. Following roll call, Mayor Worrell moved to Presentations. He introduced Deana Cox with Robinson, Farmer, and Cox accounting firm. Ms. Cox reviewed the Town's audit for fiscal year 2014. She advised that the Town had a clean audit and she felt that the Town was tracking in the right direction financially. Councilman East moved to accept the Financial Audit report. Councilman Clark seconded the motion and carried on the following recorded vote. Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye The next item on the agenda was the Public Comment period. Charles Bopp addressed Council requesting that he be allowed to purchase the final piece of property that was taken from his family in 1959 rather than selling it at auction as scheduled. He felt the land was better suited for agriculture because of its location next to his land. He added that he and his son had been good stewards of the land. Councilman Radcliffe felt that the Town should allow Mr. Bopp to purchase the land back. Mayor Worrell thanked Mr. Bopp for bringing this to Council and advised that he hoped to have resolution soon. Page 1 of 4/February 3, 2015 The next item on the agenda was the Consent Agenda. Councilman Kidd moved to adopt the Consent Agenda consisting of the January 6, 2015 Council minutes as written. Councilman Clark seconded the motion and carried on voice vote. Mayor Worrell moved on to Project Updates and the Project Review chart. Mr. Utt reviewed the chart for Council. He noted that the contract for water modeling with Anderson and Associates had been signed. He added that the Crestline water tank had been installed and the telemetry needed to be installed and the tank disinfected before it could be put to use. He advised that interviews for the computer software update had been completed. He noted that work was continuing on Calfee Park with significant progress made. Councilman East inquired into the wayside signage progress. Mr. Utt reviewed the status and advised that he hoped the signs would be up by springtime. Councilman Kidd requested that a Route 99 project update be added to the Project Review Chart. Mr. Utt agreed to the request. He added that he had received an email and it was expected that the bid would go out this calendar year. Councilman East inquired whether it would be reasonable to go ahead and go out for a RFP for the business portion only of Gatewood to see what they got back? He felt it might help the Gatewood Advisory committee in their planning. Mr. Utt advised that the County does a RFP for Randolph Park every year and he planned to use that for a template and add items that were needed. He explained the process involved. Mayor Worrell commented that he'd like to see it go before the Advisory committee and then come back to Council. There being no further comments, Mayor Worrell moved on to Old Business and Associate Membership Agreement between Pulaski Fire Department and Regional Emergency Medical Services, Inc. (REMSI) He advised this would complete action by Council. Mr. Utt advised that Council had given approval in October to negotiate a draft contract. He noted that the contract called for the Fire Department acting as an initial triage for Emergency Medical Service calls while REMSI was busy with other calls. He added that once REMSI completed their original call, they would finish up the call that the Fire Department began including transporting the individual. He emphasized that the Fire Department would not provide transportation. He noted there would be no cost to the Town. Councilman Clark moved to authorize the Town Manager and the Fire Chief to execute the Memorandum of Understanding between the Town of Pulaski Fire Department and REMSI. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye The next item on the agenda was New Business and the Ratcliffe Museum update. He introduced Tye Kirkner and Janet Jonas from the Friends of the Ratcliffe to give a presentation. Page 2 of 4/February 3, 2015 7Ufr.-Ratcliffe addressed Council providing an annual update on the overall operations of the Museum and a quarterly report. He noted the major accomplishments of the Museum including the receipt of a $4,000 grant from the C. E. Richardson Foundation and the establishment of the Ratcliffe Brick Garden, as well as hosting numerous groups and several receptions and special events. Following the presentation, Councilman East requested that the next report include more details such as the cash on hand at the Museum. Mayor Worrell moved on to Council Retreat. He advised that Councilman East had suggested that a Council Retreat be scheduled in the near future to discuss long range plans and long range goals. He noted that retreats had been held in the past with good results. Councilman East added that with all the positive activity going on in the Town, he thought Council would benefit from goal setting and prioritization for the coming year(s). He added that he envisioned that each Council Member would bring whatever was most important to them to the table and talk about it. Mayor Worrell advised that Council would be notified of the date and time. The next item on the agenda was Finance software update. Mr. Utt reviewed the problems with the current software for the Finance Department. He added that following the receipt of four proposals for new software, staff reviewed and selected two companies to interview. He added that following the interviews and discussion, staff recommended the selection of Edmunds and Associates for the software. He noted that a copy of the proposal and the contract had been included in the packet for Council's review. He added that there were a few amendments to the contract. The first amendment was on page three of the actual contract, first line under H, and should read "agrees to convert all of the clients existing data". He noted that the rest of the changes were grammar or spell check issues. Following discussion, Councilman Penn moved to authorize the Town Manager to execute the contract with Edmunds and Associates for software for the Finance Department with the deletion of the words "some or" from the first line of item H on page three of the contract. Councilman Clark seconded the motion. Councilman East inquired whether this software program would work with the County software program? Mr. Utt advised that when staff began looking into new Finance programs last year and preparing Requests For Proposals, he asked the County and their Finance Director to review the RFP's and provide input. He did not receive a response. He added that the system was set up well for accounting, and he felt that if nothing else, it would bring the Town into the 21 Sc century and the data would convert easily. The motion then carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye At 8:20 p.m., Councilman Kidd moved to enter into Closed Session under Virginia Code 2.2-3711 (A-1), Discussion for consideration of employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of public officers, appointees or employees regarding Public Works and (A- 3), Discussion or consideration or acquisition of publicly held property regarding Loving Field. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele -Aye H. M. Kidd -Aye Gregory C. East -Aye James A. Radcliffe -Aye David L. Clark -Aye Lane R. Penn -Aye Page 3 of 4/February 3, 2015 1 1 1 At 8:47 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Clark, seconded by Councilman Kidd and carried on the following recorded motion: Heather L. Steele -Aye Gregory C. East -Aye David L. Clark -Aye H. M. Kidd -Aye James A. Radcliffe -Aye Lane R. Penn -Aye There being no further business, the meeting adjourned on motion by Councilman Kidd, seconded by Councilman Clark and carried on voice vote. Approved: ~% J rey S. Worrell, Mayor Page 4 of 4/February 3, 2015