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HomeMy WebLinkAbout11-17-15Minutes of the Town Council Work Session held November 17, 2015, at 5:00 p.m. in the Council Chambers of the Municipal Building at 42 First Street, NW, Pulaski, Virginia. Present were: Jeffrey S. Worrell, Mayor Council: Heather L. Steele, Gregory C. East, David L. Clark, H. M. Kidd, James A. Radcliffe Lane R. Penn Staff: Shawn Utt, Town Manager David Warburton, Town Attorney Dave Quesenberry, Assistant to the Town Manager Patricia Cruise, Clerk of Council Gary Roche, Police Chief John White, Economic Development Director Robbie Kiser, Fire Chief Rebecca Reece, Acting Finance Director Others: Clark Payne Joseph Goodman Nick Glenn Sri Nathella Lori Kroll Aila Boyd, Press Melinda Williams, Press Mayor Worrell called the meeting to order at 5:00 p.m. The first item on the agenda was consideration of the Consent Agenda. Councilman Clark moved to adopt the Consent Agenda consisting of the minutes of the October 20, 2015 Council Work Session. Councilman Kidd seconded the motion and carried on voice vote. Mayor Worrell advised that the next item on the agenda was Presentations. He introduced Lori Kroll from Draper Aden and Associates who was to give an update on the Pulaski brownfields project. Ms. Kroll advised that her colleague Sri Nathella, the Program Manager for the Environmental Division in the Blacksburg office of Draper Aden and Associates was present as well. She provided an update of the Pulaski brownfields project as required by the Cooperative Agreement with the E.P.A. She advised that the first Brownfields program in the Town of Pulaski was in 2009, the second program in 2013 and the third program in 2014. She added that two properties were still available from the first program and they were the Jefferson School, which was for sale and the Dalton building, which was currently under purchase option. She noted that the West Main Development properties were part of the third program. She summarized some of the requirements including holding the public meeting being held at this meeting. She reviewed some future plans for the Town. Mayor Worrell thanked Ms. Kroll for her presentation. He moved on to Public Operations. The first item was Definition of "junk". Mr. Utt advised that while the Town's Zoning Ordinance did not have a definition for "junk", it did define a "junk yard". He added that the Code of Virginia had a definition of "junk". He recommended Council's consideration to amend Section 1102 of the Town's Zoning Ordinance to include the Code of Virginia definition of "junk". He felt this would help clarify zoning enforcement efforts in the future. November 17, 2015/Page 1 of 4 Councilman East agreed that the definition of "junk" was not included in the Town's Zoning Ordinance. However, he stated that the Town had incorporated Virginia Code 33-1, Section 344 through 348 already. He added that within that state code "junk" is defined. Mr. Utt advised that the Virginia Code was referenced in the Town Code, but the definition was not included in the Town Code. He added that it would be easier to go to the judge if the definition was actually in the Town Code. Councilman Clark moved to refer the addition of the definition of "junk" to the Town Code to the Planning Commission for review. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye The next item for discussion was vacancies on Town Committees. Mr. Utt advised that a memo had been included in the packet listing the various vacancies on Town Committees and Town Representatives positions that needed to be filled. He reviewed the vacancies for Council. He added that citizens had expressed interest in serving on both the Planning Commission and the BZA and this information had been included in the packet. He advised that Council could act on this topic at the next meeting. He added that staff would draw up the appropriate Ordinances and Resolutions for a future meeting. Councilman East suggested that staff run ads looking for interested parties. Mr. Utt agreed. Mayor Worrell moved on to Calfee Park Revenue Sharing Memorandum of Understanding. Mr. Utt advised that after listening to Council's discussion at the November Legislative meeting, he met with the owners of Calfee Park to discuss Council's concerns. As a result of that conversation, a draft Memorandum of Understanding had been included in the Council packet, which included a two-year term, requiring renegotiation at the conclusion of the 2017 baseball season. He added that the owners of Calfee Park would like to come back to the table at one year, rather than two, but preferred to have the option of the two year term, just in case. Councilman East moved to authorize the Town Manager to execute the Memorandum of Understanding with Calfee Park Baseball, Inc. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye The next item for consideration was the Comprehensive Plan review. Mr. Utt advised that Council had received a copy of the Comprehensive Plan at the last meeting and the Planning Commission had received a copy of the Plan at their last meeting. He added that the Planning Commission had some proposed amendments that they planned to discuss further at their next meeting. Mr. Utt asked Council if they had any concerns and added that they could email any concerns or changes to him. He noted that it was hoped that a joint meeting could be held with the Planning Commission at the next meeting on January 5, 2016. Mayor Worrell moved on to Finance. The first item was Senior Center renovations. November 17, 2015/Page 2 of 4 1 1 Mr. Utt provided an update on the renovations at the Senior Center. He summarized the renovations planned and provided a total cost of up to $10,000 to complete the listed renovations and purchase some new furniture for the Center. Following discussion, Councilman Kidd moved to authorize expenditures up to $10,000 for renovations at the Senior Center. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye The next item on the agenda was Legislative and Sound Ordinance amendments. Mr. Utt advised that the Town's Sound Ordinance provided for exemptions for Town owned properties and Town related events. He noted that Calfee Park was no longer a Town owned property so the Town's Sound Ordinance needed to be amended to reflect that. He added that a Public Hearing would need to be scheduled to discuss these proposed changes. Councilman Kidd moved to direct staff to advertise a Public Hearing for December 1, 2015 for amendments to the Town's Sound Ordinance. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye Mayor Worrell moved on to Round Table Discussion. Councilman East inquired into the progress of the Town web site. Mr. Utt advised that the base program was complete and staff was providing information on their specific departments to be included. He added that a link could be provided to Council for them to review the site and provide feedback. Councilman Radcliffe advised that he had an interesting tour of the building with the Fire Chief and Chief of Police and he encouraged Council to set up a time with the Fire Chief and Chief of Police to take a tour of the buildings themselves. At 5:45 p.m., Councilman Clark moved to enter into Closed Session under Virginia Code 2.2-3711 (A-1), Discussion for consideration of employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of public officers, appointees or employees regarding Deputy Town Manager. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye At 6:12 p.m., Council returned from Closed Session and adopted the Certification Resolution on motion by Councilman Kidd, seconded by Councilman Clark and carried on the following recorded vote: Heather L. Steele - Aye H. M. Kidd - Aye Gregory C. East - Aye James A. Radcliffe - Aye David L. Clark - Aye Lane R. Penn - Aye November 17, 2015/Page 3 of 4 Councilman East moved to adopt Ordinance 2015-23, Amending the Classification Plan to Increase the Maximum Compensation for Grade 14. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye There being no further business, the meeting adjourned on motion by Councilman Kidd, seconded by Councilman Clark and carried on voice vote. Approved: '4V7V-1:' ,. Jeffrey S. Worrell, Mayor November 17, 2015/Page 4 of 4 1 1 1