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Home My WebLink About05-24-16Minutes of the Town Council Work Session held May 24, 2016, at 5:00 p.m. in the Council Chambers of the Municipal Building at 42 First Street, NW, Pulaski, Virginia. Present were: Jeffrey S. Worrell, Mayor Council: Heather L. Steele, Gregory C. East, David L. Clark, H. M. Kidd, James A. Radcliffe Lane R. Penn Staff: Shawn Utt, Town Manager David Warburton, Town Attorney Nichole Hair, Deputy Town Manager Dave Quesenberry, Assistant to the Town Manager Patricia Cruise, Clerk of Council John White, Economic Development Director Rebecca Reece, Acting Finance Director Robbie Kiser, Fire Chief Bill Pedigo, Town Engineer Dave Hart, Parks and Facilities Director Gary Roche, Police Chief Adam Abdelaziz, Police Officer Dan Grim, Police Sergeant Megan Jennings, Police Officer Michael Hudson, Police Lieutenant Kim Caudill, Administrative Manager Anthony Meredith, Police Captain Others: Julie Coartney Spencer Rygas Amy Lewis Nick Glenn Mayor Worrell called the meeting to order at 5:00 p.m. and welcomed the visitors to the meeting. He called for consideration of the Consent Agenda consisting of the minutes of the April 19, 2016 Council meeting. Mr. Warburton advised that page three, second paragraph of the minutes, should read "she should have no other entanglements". Councilman Clark moved to adopt the Consent Agenda consisting of the Town Council minutes of the April 19, 2016 meeting with the correction on page 3. Councilman Penn seconded the motion and carried on voice vote. Mayor Worrell moved on to Public Operations. The first item was an update on urban chicken options. Ms. Hair advised that a summary of past action regarding urban chicken options had been included in the packet. She added that the Town of Christiansburg had recently held an educational meeting on the topic. Staff was interested in what direction Council would like them to take. Mayor Worrell opined thatIhis should be.forwarded to the Planning Commission for recommendation. Councilman East advised that staff was trying to work on code enforcement as a whole. He felt the timing was not right to take on another code enforcement item. May 24, 2016/Page 1 of 4 Councilman Radcliffe advised that the County dealt with numerous problems related to chickens. They had complaints of chickens going on other properties and not being kept penned among others. He added if you permit this, where does it stop? What was next? Following discussion, no action was taken by Council. Mayor Worrell moved on to a request for horses on Dora Trail Extension. Ms. Hair advised that an email request from Julie Coartney to allow horses on Dora Trail Extension as well as in various areas of downtown on special occasions had been received. She added that Ms. Coartney owned a building on Main Street and was competing in the Launch Something Pulaski competition through Beans and Rice, Inc. She continued that Ms. Coartney proposed to have carriage rides and trail riding. Councilman Clark commented that anything that got people into Town was a good thing. However, he had three issues: horses and bikers sharing the Trail; that horses walking on the ground makes it unlevel and more difficult for bikers on the Trail and that a good portion of our Trail was paved. Mayor Worrell agreed with Councilman Clark regarding the Trail being paved being an impediment for horses. Mayor Worrell continued that the other issue for consideration was the horses being in Town for carriage rides or special events. He commented that he did not see a problem with that and did not know if Council needed to do anything for that. Councilman Kidd advised that he agreed with Councilman Clark that horses not be allowed on the Trail. However, he agreed that horses could be in Town for special events. Mayor Worrell moved on to Building Entrepreneurial Economies (BEE) grant MOU. Mr. Utt advised that previously, Town staff had met with DHCD staff to discuss what kind of help might be available for the Town. He continued that an outcome of this meeting was a Building Entrepreneurial Economies (BEE) program which was an Implementation Grant to allow Pulaski to develop a community - driven, entrepreneurial -focused revitalization and strategy for downtown. He noted that the grant was for $40,000 with a $7,500 match requirement. He continued the $7,500 match could be taken from the contingency fund. He noted that a draft Memorandum of Understanding (MOU) from the Virginia Department of Housing and Community Development (DHCD) had been included in the packet for Council's consideration. Following discussion, Councilman East moved to allow the Town Manager to enter into the Memorandum of Understanding with the Department of Housing and Community Development. Councilman Clark seconded the motion and carried on the following recorded vote Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye Mayor Worrell moved on to agreement with Smithsonian Institute The Way We Worked exhibit. Mr. White advised that the Town had the opportunity to work with the Smithsonian to bring an exhibit to The Ratcliffe Museum called The Way We Worked. He added that a draft agreement had been included in the packet for Council's review. He continued that the agreement called for a $500 fee as well as for the Town to transport the exhibit to Pulaski and then on to the Town of Wytheville at the end of our term. He asked for Council's approval. Following discussion, Councilman Clark moved to direct the Town Manager to execute the agreement with the Smithsonian Institute. Councilman East seconded the motion and carried on the following recorded vote: May 24, 2016/Page 2 of 4 1 Heather L. Steele - Aye H. M. Kidd - Aye Gregory C. East - Aye James A. Radcliffe - Aye David L. Clark - Aye Lane R. Penn - Aye Mayor Worrell moved on to the Legislative items. He advised that the first item was Ordinance 2016-09, Amendments to Section 411.3 of the B-3 District Regulations to Include Vehicle Repair as a Special Exception. He noted that this completed action of Council Councilman Kidd moved to adopt Ordinance 2016-09, Amendments to Section 411.3 of the B-3 District Regulations to Include Vehicle Repair as a Special Exception. Councilman Penn seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye Gregory C. East - Aye David L. Clark - Aye H. M. Kidd - Aye James A. Radcliffe - Aye Lane R. Penn - Aye The next item for consideration was Ordinance 2016-10, Approving a Special Exception for a Vehicle Repair Facility At 131 West Main Street. Mayor Worrell advised this completed action of Council. Councilman Kidd moved to adopt Ordinance 2016-10, Approving a Special Exception for a Vehicle Repair Facility At 131 West Main Street. Councilman Penn seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye H. M. Kidd - Aye Gregory C. East - Aye James A. Radcliffe - No David L. Clark - Aye Lane R. Penn - Aye Mayor Worrell moved on to Round Table discussion. Councilman Penn advised that at the last meeting, Mr. Welker addressed Council about trash at the drop site. He continued that he spoke with someone at the County and the Public Service Authority, who felt it was a valid complaint and they would address it. Mr. Utt advised that he was scheduled to meet with the County Administrator to discuss the problem and try to find a way to move forward. At 5:22 p.m., Councilman Clark moved to enter into Closed Session under Virginia Code 2.2-3711 (A-3), discussion for consideration of the disposition or acquisition of publicly held property regarding Washington Avenue properties, Ridge Avenue property, Pulaski Fire Station, Linwood Street property; and (A-7), consultation with legal counsels and briefing by staff for discussion of specific legal matters and matters subject to probable litigation regarding UDAG Loan Request. Councilman Kidd seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye H. M. Kidd - Aye Gregory C. East - Aye James A. Radcliffe - Aye David L. Clark - Aye Lane R. Penn - Aye Council returned from Closed Session an 5:52 p.m. and adopted the Certification Resolution on motion by Councilman Clark, seconded by Councilman Kidd and carried on the following recorded vote: May 24, 2016/Page 3 of 4 Heather L. Steele - Aye H. M. Kidd - Aye Gregory C. East - Aye James A. Radcliffe - Aye David L. Clark - Aye Lane R. Penn - Aye Councilman East moved to authorize staff to prepare the necessary documentation to refinance an existing UDAG loan with Flowers by Dreama Dawn for an additional 5 years at the current interest rate. Councilman Clark seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye H. M. Kidd - Aye Gregory C. East - Aye James A. Radcliffe - Aye David L. Clark - Aye Lane R. Penn - Aye Councilman Clark moved to direct staff to schedule a Public Hearing for the 40 year lease on the 525 Ridge Avenue property. Councilman East seconded the motion and carried on the following recorded vote: Heather L. Steele - Aye H. M. Kidd - Aye Gregory C. East - Aye James A. Radcliffe - Aye David L. Clark - Aye Lane R. Penn - Aye There being no further business, the meeting adjourned on motion by Councilman Kidd, seconded by Councilman Clark and so carried. Approved: S. Worrell, Mayor May 24, 2016/Page 4 of 4